Selecting an employee
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Select “Record Training Information” from the left pane.
The “Select Employee to Record Training Information” page appears.
The system displays the following detail at the top of the page.
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Date Format |
The date that is applicable to the login user. If the user does not define the date format, the system will display the date format applicable to the Organization unit, which is defined in the “Enterprise Model Company Definitions”. |
Specify the following detail.
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Government |
The organization unit in which employee code parameters are defined for the login organization unit. For example, the organization unit in which the Employee Code Setup Unit component deployed is “Government of AP”. The “Government of AP” value will be displayed in the drop-down list box. Tell me more |
Select the employee record by “Direct Entry” or the “Search Criteria” group box.
To select through Direct Entry
Use this method if you know the correct code of the required employee.
Enter the complete code of the employee for whom you want to record training information, in the “Employee Code” field.
Select the “Record Training Information” hyperlink.
The “Record Training Information” page appears. Training details of the employee are displayed in the multiline.
Note: To record training information, refer to the topic “Recording Training Information”.
To select through Search Criteria
Use this method if you know just a few characters of the employee code. In the search criteria group box, specify values to fetch the records.
To specify the search criteria, you must enter one or more characters that the employee code contains. Search based on wild-cardcharacters is also supported in the other fields. To narrow your search to the closest matching records, you can also enter search criteria for other details such as, the name of the employee, the employee type to indicate whether he/she is a regular or contract employee and the dates to indicate the probable period in during the employee joined.
Enter the following search criteria values, in some or all of the following fields.
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Employee Code |
To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes. |
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Alternatively, type in these characters in any combination with wild cards. Example: ECC1*, will search for those employee codes that start with ECC1. Other examples are *ECC1 and EC*C1. | |
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Employee Name |
To view all the employee names containing specific characters type in the starting character or characters of these employee names. |
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Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO*, to search for those employee names that start with JO. Other examples are *NATHAN, JO*AN, and JONATH*. | |
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Date of Joining From |
Enter a value to indicate the probable date after which the employee joined. Example: If you enter 09/16/01, the system fetches the records of employees who joined after this date. |
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Date of Joining To |
Enter a value to indicate the probable date before which the employee joined. Example: If you enter 11/11/01, the system fetches the records of employees who joined before this date. |
Note: If you enter both the “Date of Joining From” and “Date of Joining To” details, the system fetches the record from the records of employees who joined during this period.
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Employee Type |
The type of the employee’s job, for example, Regular, Contract, Trainee, Consultant or Volunteer. The system lists the employee type values, applicable to the selected Employee Code Setup Unit, in the drop-down list box. From the drop-down list box, select the required value. By default, the system displays a blank value. |
Select the “Search” pushbutton.
Note: If only one search criteria value is entered, the system
will fetch the records that satisfy this value.
If more than one search criteria value is entered, the system will fetch
the records satisfying all the specified values.
If you do not enter any value in the search criteria group box and select
the “Search” pushbutton, the system will fetch all the records that are
available for the selected employee code setup unit.
The system displays the following details in the multiline, for the employee records that satisfy the search criteria specified.
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Employee Type |
The type of the employee’s job, for example, Regular, Contract, Trainee, Consultant or Volunteer. |
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Employee Code |
The unique code of the employee |
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Employee Name |
The name of the employee. |
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Date of joining |
The date on which the employee joined the organization. |
Select the “Record Training Information” hyperlink on the name of the required employee in the multiline. The system displays the “Record Training Information” page. You can use this page to add training information..
Use this page to select an employee for recording training information.
To select through direct entry
To select through search criteria