Alter Leave Application – A summary of the activity

Through this activity, the employee can alter the leave request after it has been authorized. He or she  can also request for cancellation of authorized leave requests.

Note that altered leave applications and requests for cancellations will required to be authorized, through the “Authorize Leave Application” activity.

Note: The terms "Leave request" and "leave application" are used interchangeably, and mean the same

Selecting the leave request: To start with, you are to select the leave request to be altered.  Note that you can select only leave request records that are pending for authorization or whose authorization is in progress. See The leave authorization cycle.

Altering the leave request: You can edit all the details in the employee’s leave request, except the leave application number and the leave application status. See Factors that affect an employee’s leave application

Requesting cancellation: You can request the cancellation of an authorized leave request, after you retrieve it through the search. The reason for this request must be provided, as well.

Leave application status:  You can find the status of leave requests in the "View Leave Application Status" page. The system assigns one of the following statuses to a leave request / application:

• Pending for Authorization

• Pending for Authorization - Alter

• Pending for Authorization – Cancel

• Authorized

Besides the status, the "View Leave Application Status" page also shows you other key details of a leave request such as the requested and authorized leave units. See The leave authorization cycle.

Leave summary:  You can obtain a comprehensive leave summary of the employee, through the “View Leave Balances” page. For each leave type to which the employee is entitled, this page traces the complete history of entitlement, carry over, encashment and adjustment.

The leave summary also provides the total balance of leave units that the employee can currently avail, after all factors are considered. Tell me more.

The information generated by this activity is picked up by the Payroll component for computing compensation for employees.

Getting familiar with the pages inside

6      Hyperlinked topics below

Prerequisites

Authorizing the leave application

What you can do in this activity  

Selecting the leave application

Editing the details of the leave application

Deleting the leave application

View the status of the leave application of the employee.

View the leave balances of the employee who is going on leave.

Deleting a leave application

Before a leave application is authorized, you can delete it. After it is authorized, it cannot be deleted but it can be cancelled.