Selecting documents for generating a flight sheet

This section enables search function for you to retrieve information for the generation of a Flight Sheet. This retrieval can be for different scenarios as follows:

Flight Sheet has not yet been generated: The system retrieves the latest Journey Leg or No Journey information for flight sheet generation.

Flight Sheet has already been created in either Draft, Fresh or Returned Statuses: The system displays the count of Journey Logs for which modifications have been made after the Flight Sheet was generated.

Flight Sheet has been generated in “Confirmed” status: The system retrieves the amendment information. Note that in this case only a new Flight Sheet can be generated.

Select the “Manage Flight Sheet” activity under the “Flight Sheet” business component.

The “Select Documents” page appears.

Select any one of the radio buttons:

Create

Select this radio button if you wish to create a Flight Sheet.

Note that the system performs search based on EFB and Journey Log.

Modify

Select this radio button if you wish to edit details of a Flight Sheet.

Note that the system performs search based on the Flight Sheet.

Enter the following fields in the “Search Criteria” group box:

Aircraft

Use the drop-down list box to select the basis on which you wish to retrieve details in the multiline. Mandatory.

A/C Model # - Select this option if you wish to retrieve details based on the aircraft model number.
A/C Reg. # - Select this option if you wish to retrieve details based on the aircraft registration number.

By default the system leaves this field blank.

In the editable box alongside, enter the A/C Model # / A/C Reg. # corresponding to the value selected in the “Aircraft” drop-down list box. You can enter the number in full or specify it partially using the “*” character. The system retrieves all the records applicable to the aircraft model or aircraft registration number specified here. Leave this field blank if you wish to retrieve all the records irrespective of the A/C Model # / A/C Reg. #.

Date from / to

The starting date in the range of dates, from which the records are to be retrieved in the multiline. Mandatory.

Note that the system considers the start date of the current month in this field if no date is specified here.

The ending date in the range of dates within which the records are to be retrieved in the multiline. The system retrieves all those records for which period effectivity falls within this date range. Mandatory.

Ensure that the date specified in this field is later than the “Date From’.

Note that the system considers the current system date in this field if no date is specified here.

Customer

Use the drop-down list box to specify the customer for whom the flight sheet is created, based on which you wish to retrieve details in the multiline. Mandatory.

Customer # - Select this option if you wish to retrieve records based on the customer code number in the EFB / Flight Sheet #.
Customer Name - Select this option if you wish to retrieve records based on the name of the customer as in the EFB / Flight Sheet #.
Call Sign - Select this option if you wish to retrieve records based on the Call Sign # available in the EFB / Flight Sheet #.

By default the system leaves this field blank.

In the editable box alongside, enter a Customer # / Customer Name / Call Sign # value corresponding to the value selected in the “Customer” drop-down list box.

You can enter the number in full or specify it partially using the “*” character. The system retrieves all the records applicable to the customer number specified here.

Leave this field blank to retrieve all the records irrespective of the customer or call sign.

Source Ref.

Use the drop-down list box to specify the source upon which flight sheet is created. Mandatory. The system lists the following options.

Contract – Select this option if you wish to retrieve records based on the contract number in the Flight Sheet.
Charter Type – Select this option if you wish to retrieve records based on the charter type that is available in the Flight Sheet.

By default the system leaves this field blank.

In the editable box alongside, enter a value corresponding to the “Source Ref.” selected. You can enter the number in full or specify it partially using the “*” character. The system retrieves all the records applicable to the source reference number specified here.

Leave this field blank to retrieve all the records irrespective of the contract or charter type.

Document

Use the drop-down list box to select the document that was referred.

Journey Log # - Select this option if you wish to retrieve the records based on the journey log number.
No flight Ref. No. - Select this option if you wish to retrieve the records based on the EFB Ref. # that is generated on creation or the flight sheet number generated on modification.
Flight Sheet # - Select this option if you wish to retrieve the records based on the flight sheet number generated.
Invoice Release # - Select this option if you wish to retrieve the records based on the invoice release number associated with the Flight Sheet.

In the editable box alongside, enter a value corresponding to the type of document selected. You can enter the number in full or specify it partially using the “*” character. The system retrieves all the records applicable to the document specified here.

Leave this field blank to retrieve all the records irrespective of the type of document.

By default the system leaves this field blank.

Addl. Search

Use the drop-down list box to select the criteria based on which you wish to carry out the additional search. The system lists the following options:

Flight Category - Select this option if you wish to retrieve records based on the flight category as in the Journey Log.
Flight Sheet Status - Select this option if you wish to retrieve records based on the status of the flight sheet
Flight Sheet Basis - Select this option if you wish to retrieve records based on the flight sheet that is generated on the basis of “Regular” or “Direct”.
Flight Sheet Gen. Mode - Select this option if you wish to retrieve records based on the flight sheet that is generated on the basis of automatic or manual mode.
Flight Sheet User Status – Select this option if you wish to retrieve records based on the flight sheet user status available in the Flight Sheet.

By default the system leaves this field blank.

In the drop-down list box alongside, select the value corresponding to the basis on which you wish to perform the additional search. The system lists the options as follows:

Value selected in the Addl. Search drop-down list box	Options listed in this field
Flight Category	The system lists all the values that are in active status as defined as defined in the “Create Flight Log / Occurrence Report Attributes” activity of the “Common Master” business component.
Flight Sheet Status	Fresh Confirmed Returned Cancelled By default the system leaves this field blank.
Flight Sheet Basis	Regular Direct By default the system leaves this field blank
Flight Sheet Gen. Mode	Automatic Manual By default the system leaves this field blank
Flight Sheet User Status	The system lists all the values that are in active status as defined for the entity “A/c Charter Service” for the category “Flight Sheet - User Status” in the “Category” business component. By default the system leaves this field blank

By default the system leaves this field blank.

Click the “Search” pushbutton to retrieve the search details in the multiline.

The system performs the following:

If Flight Sheet is not yet created, the system retrieves the latest journey leg level / no journey information for the generation of Flight Sheet
If Flight Sheet is already created, the system retrieves those flight sheets, which you wish to modify or view.

The system displays the following fields in the “Search Criteria” multiline:

Note: You can assign one contract from the list of contract evaluated in the case of multiple contracts.

Note: The system displays the Ref. Type, Ref. Doc.#, Ref. Doc. Date columns in the multiline only if the Create radio button is selected.

Ref. Type	The type of reference, which could be Journey or No Flight.
Ref. Doc. #	The code identifying the reference document, which could be any one of the following: Journey Log # if the “Ref. Type” is Journey EFB Ref. # if the “Reference Type” is “No Flight”
Ref. Doc. Date	The date of the reference document which could be any one of the following: Flight Date if the “Ref. Doc #” is Journey Log # No Flight Date if the “Ref. Doc #” is EFB Ref. #
Assign. Ref. Date	Indicates the reference date of the flight sheet assignment, which could be any of the following: If Ref. Type is “Journey”: I. Minimum Date - 01-September 2013 II. Maximum Date - 15 September 2013 as against the Journey Log # with which the contract is evaluated. If Ref. Type is “No Flight”: I. Minimum Date - No Flight date from the EFB II. Maximum Date – The minimum date against the EFB Ref. # with which the contract is evaluated.
A/C Reg. #	The registration number of the aircraft for which the flight sheet is to be generated.

Click the hyperlinked Flight Sheet # to view details of the flight sheet that you wish to modify.

A/C Reg.#

The registration number of the aircraft for which the flight sheet details are to be retrieved.

Enter the following fields in the “Search Criteria” multiline:

Customer Call Sign #	The code identifying the customer’s job. Ensure that the value entered in this field is a valid Call Sign # in “Active” status as defined in the ”Common Master” business component and mapped to a Customer #. Help facility available
Replaced A/C #	The code identifying the aircraft, which has been replaced by the aircraft, for which the flight sheet is to be created. Ensure that the value entered in this field is a valid Replaced A/C # in “Active” status as defined in the “Aircraft” business component. Note that the system takes into account only those contracts for which “Subst. Allowed” is set as “Yes” in the “Flight Contract” business component. Help facility available
Customer #	The customer for whom the Flight Sheet is generated. Ensure that the number entered in this field is a valid customer number in “Active” status as defined in the “Customer” business component. Note that smart search is enabled in this field Help facility available
Contact #	The number identifying the contact which you wish to associate with. Data entry in this field is mandatory if the parameter “Association of contract” in the “Set Process Parameters” activity of the “Define Process Entities” business component is set as “Mandatory” for the selected Charter Type. Ensure that the code entered in this field is a valid and “Active” Contract # in “Approved” status as defined in the “Flight Contract” business component. Note that smart search is enabled in this field. Help facility available
Line #	A unique effective code for each of the aircraft level combinations defined in the aircraft details of the contract.
Charter Type	Use the drop-down list box to specify the type of hire or lease. Eg. Regular, EMS. The system lists all the entities that are in active status as defined for the Entity Type “Charter Type’ in the “Define Process Entities” activity of the “Common Master” business component. By default the system leaves this field blank.

The system displays the following fields in the “Search Criteria” multiline:

Error Log

Indicates the reason why flight sheet cannot be automatically created, which could be any of the following:

No Contracts / Charter Type Found - Indicates that no Contract or Charter Type was found.

The system leaves this field blank if the contract is a single contract.

Customer Name

The name of the customer.

A/C Model #

The model number to which the aircraft belongs.

Click the “Get Contract” pushbutton to retrieve Ø the search details in the multiline.

The system performs the following:

Retrieves “General Contracts” on contract evaluation for a given Customer # if the following conditions are true:

No “Customer Specific” contracts are available on evaluation,
The drop-down list box “General Contract Evaluation” in the “Commercial Information” group box of the “Edit Commercial Details” link in the “Create Customer Record” activity of the “Customer” business component is set as either “Allowed for Flight Ops.” or “Allowed for MRO & Flight Ops.”
Does not perform general contract evaluation if the drop-down list box “General Contract Evaluation” in the “Commercial Information” group box of the “Edit Commercial Details” link in the “Create Customer Record” activity of the “Customer” business component is set as set as “Not Allowed”.

Note: If both Customer Specific and General Contracts are available, the system displays the Customer Specific Contracts as a preference.

i Enter the following fields in the “Generate Flight Sheet” group box:

Group By

Use the drop-down list box to specify the basis on which you wish to group the Journey Logs. Mandatory.

Ref. Document
Billing Horizon

Example

By default the system leaves this field blank.

Confirm

Check this checkbox if you wish to generate a flight sheet in “Confirmed” status, else Flight Sheet # will be generated in “Fresh” status.

Note: Ensure that at least one record is selected in the multiline.

Click the “Generate” pushbutton to generate a Flight Sheet #.

Note: Ensure that a valid numbering type is defined for the entity type “Flight Sheet” in the “Create Numbering Type” activity of the “Document Numbering Class” business component.

The system performs the following:

Generates Flight Sheet in “Fresh” status only if amendments are made to the Journey Logs or the related parameters if Flight Sheet is generated before retrieval of the modified information in the multiline using “Search”
Retrieves “General Contracts” on contract evaluation for a given Customer # if the following conditions are true:

No “Customer Specific” contracts are available on evaluation,
The drop-down list box “General Contract Evaluation” in the “Commercial Information” group box of the “Edit Commercial Details” link in the “Create Customer Record” activity of the “Customer” business component is set as either “Allowed for MRO” or “Allowed for MRO & Flight Ops.”
Does not perform general contract evaluation if the drop-down list box “General Contract Evaluation” in the “Commercial Information” group box of the “Edit Commercial Details” link in the “Create Customer Record” activity of the “Customer” business component is set as set as “Not Allowed”.

Note: If both Customer Specific and General Contracts are available, the system displays the Customer Specific Contracts as a preference.

To proceed, carryout the following:

Select the “Create Direct Flight Sheet” link at the bottom of the page to manage flight sheet.
Select the “View Journey Log” link at the bottom of the page to view the journey details of the record selected in the multiline.

Note: Journey details can be viewed only if “Journey” is displayed in the “Ref. Type” column in the “Search Results” multiline.

Note: No Flight details can be viewed only if “No Flight” is displayed in the “Ref. Type” column in the “Search Results” multiline.e.