Recording main information
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The “Main Info.” tab page appears by default on launch of the “Manage Flight Invoice Release” activity in the “Flight Billing” business component.
The “Main Info.” tab page appears.
Enter the following fields in the Release Info.” group box:
Note: You can modify the details of the Main Info. tab page only if the status of the Invoice Release is “Fresh” or “Returned”.
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Inv. Rel. Date |
The date on which the Invoice Release was generated. Mandatory. Ensure the following:
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Inv. Category |
Use the drop-down list box to specify the category to which the invoice belongs. Mandatory. The system lists all the categories that are in “Active” status as defined for the Category Type “A/c Charter Service – Inv. Category” in the “Category” business component. |
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User Status |
Use the drop-down list box to specify the status of the invoice release. The system lists all the categories that are in “Active” status as defined for the Category Type “A/c Charter Service - User Status” in the “Category” business component. By default the system leaves this field blank. |
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Billing Rep. |
The code identifying a representative to be contacted in terms of queries relating to the billing. Ensure that the value entered in this field is a valid employee code of the representative in active status as defined in the “HRMS” business component. |
The system displays the following fields in the “Release Main Info.” group box:
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Bill to Customer |
The customer to whom the bill has to be sent. |
Enter the following fields in the Release Info.” group box:
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Release Remarks |
Any comments or additional information pertaining to the invoice release. |
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Pay Term |
The period within which the invoice due is to be paid. Mandatory. Ensure that the value entered in this field is a valid pay term in active status as defined for the interacting login OU. |
The system displays the following field in the “Billing Summary” group box:
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Billing Head |
The head or classification under which billing is made for the flight contract. |
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Inv. Element |
Indicates the elements for the invoice basis on which billing is done, which could be "Fixed Charges", "Operating Charges", "Crew Charges", or “Other Charges " based on the Billing Head specified in the “Inv. Basis” tab page in the “Flight Contract” business component.. |
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Pricing Currency |
The currency as defined in the flight contract. |
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Amount |
The product of the rate and the number of units applicable for the billing head. |
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Amount (Billing Curr.) |
The value converted to the contract currency. |
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Avg. Exch. Rate |
The conversion rate if the Pricing Currency and the billing currency are different. |
Enter the following fields in the “Billing Summary” multiline:
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Re-apply Price |
Check this check box if you wish to include any rate change in the contract after invoice generation Note that price can be reapplied for all the billing heads except for slab-based Usage Rate that has been modified |
Click the “Save Main Info.” pushbutton to save all the main information details against the Invoice Release # generated.
The system performs the following:
Updates the status to the Invoice Release to “Fresh” if modifications are made when Invoice Release is in “Returned” status
To proceed, carryout the following:
Select the “Fixed Charges” tab to record details of billing heads that are fixed charges.
Select the “Operating Charges” tab to record details of all the operating charges.
Select the “Crew Charges” tab to record details of the crew charges.
Select the “Other Charges” tab to record details of any other charges.
Select the “Flight Sheet Ref.” to view a list of all the flight sheets that are included in the invoice release and or to return a flight sheet
Select the “Charge Back Ref.” tab to view details of the value of the invoice returned as a result return of a Flight Sheet.
Select the “Exceptions" tab page to view exceptions existing in the invoice release.
