Recording fixed charges

This section enables you to record details of all the billing heads having Fixed Charges that is those charges that are billed one time or on a periodic basis having no relation to the aircraft operations like for example Mobilization fees, De-mobilization Fee and Monthly Standing Fee.

Select the “Fixed Charges” tab in the “Manage Flight Invoice Release” activity of the “Flight Billing business component.

The “Fixed Charges” tab page appears.

Note: Ensure that details in this tab are not specified if the Contract Type is “General”.

The system displays the following fields in the “Fixed Charges Details” multiline:

Billing Head	The head or classification under which billing is made for the flight contract.
Charge Type	The charter type to which the flight contract belongs.
Unit	The unit of measurement for the fixed charges.
Currency	The currency for the fixed charges as defined under each billing head in the flight contract.
No. of Units (Sys.)	The number of units for the corresponding billing head that is billed.
No. of Units	The number of units for the corresponding billing head that is billed which you wish to modify. Ensure that the value entered in this field is a positive integer. Note that the system does not allow modifications to the number of units relating to Slab Rate based Usage.
Rate (Sys.)	The rate of the billing head that is defined in the flight contract.

Enter the following fields in the “Fixed Charges Details” multiline:

Rate

Rate of the billing head that is defined in the contract. Mandatory.

Ensure that the value entered in this field is a positive integer.

The system displays the following field in the “Fixed Charges Details” multiline:

Amount

The product of the rate and the number of units applicable for the billing head.

Amount=Rate*No. of Units

Note that if values are not available, the system retrieves the amount from the contract / flight sheet

Enter the following fields in the “Fixed Charges Details” multiline:

Exchange Rate

The conversion rate for the value if both the billing currency and the base currency are different.

Ensure the following:

The value entered in this field is 1 if the billing currency and the pricing currency are the same.

The value entered in this field is a positive integer.

The system displays the following field in the “Fixed Charges Details” multiline:

Amount (Billing Curr.)

The value converted to the contract currency.

Amount (Billing. Curr)=Exchange Rate*Amount

Pricing Disp.

Indicates if the billing head for the given row in the multiline is priced, which could be “Priced” or “Price Not Found”.

Pricing Notes

A brief description of the fixed charges.

Enter the following fields in the “Fixed Charges Details” multiline:

Mod. Comments	The reason for which modifications have been made to the any value. Data entry in this field is mandatory if you modify the values in the No. of Units, Rate, and Exchange Rate columns.
Remarks	Any comments or additional information pertaining to the fixed charges.

The system displays the following field in the “Fixed Charges Details” multiline:

Inv. Milestone	The invoicing milestone of the billing head
Milestone Date	The date on which billing head is due for billing
Billing Horizon	The time period, which is considered for billing.

The system displays the following field:

Total Fixed Charges

The sum of all the charges in the rows in the multiline in billing currency.

Select the “Save Fixed charges” pushbutton to save all the details of fixed charges against the generated Invoice Release #.

Note: Ensure that the Invoice Release is in “Fresh” or “Returned” status if you wish to save the modifications made.

To proceed, carryout the following:

Select the “Main Info” tab to record all the billing heads that are included in the invoice release.
Select the “Operating Charges” tab to record details of all the operating charges.
Select the “Crew Charges” tab to record details of the crew charges.
Select the “Other Charges” tab to record details of any other charges.
Select the “Flight Sheet Ref.” to view a list of all the flight sheets that are included in the invoice release and or to return a flight sheet
Select the “Charge Back Ref.” tab to view details of the value of the invoice returned as a result return of a Flight Sheet.
Select the “Exceptions" tab page to view exceptions existing in the invoice release.