Recording crew charges
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With the help of this section, you will be able to record details of billing heads under which charges incurred for the crew members is raised for example Food and accommodation of the crew members.
Select the “Crew Charges” tab in the “Manage Flight Invoice Release” activity of the “Flight Billing” business component.
The system displays the following fields in the “Crew Charges” multiline:
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Billing Head |
The head or classification under which billing is made for the flight contract. |
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Charge Type |
The charter type to which the flight contract belongs. |
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Crew Type |
The classification / grouping to which the crew belongs. |
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Emp. # |
The code identifying the employee of the crew for which charges are recorded. |
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Emp. Name |
The name of the employee corresponding to the employee code for whom charges are recorded. |
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Unit |
The unit of measurement based on which rate is charged for the crew. |
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Currency |
The currency for the crew charges as defined under each billing head in the flight contract. |
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No. of Units (Sys.) |
The number of units for the corresponding billing head that is billed. |
Enter the following fields in the “Crew Charges” multiline:
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No. of Units |
The number of units for the corresponding billing head that is billed which you wish to modify. Mandatory. Ensure that the value entered in this field is a positive integer. |
The system displays the following fields in the “Crew Charges” multiline:
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Rate (Sys.) |
The rate of the billing head that is defined in the flight contract. |
Enter the following fields in the “Crew Charges” multiline:
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Rate |
The rate of the billing head that is defined in the flight contract which you wish to modify. Data entry in this field is mandatory if a value is specified in the “Rate (Sys.)” field. Ensure that the value entered in this field is a positive integer. |
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Amount |
The product of the rate and the number of units applicable for the billing head. Rate * No. of Units Ensure that the value entered in this field is a positive integer. |
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Exchange Rate |
The conversion rate for the value if both the billing currency and the base currency are different. Mandatory. Ensure the following: · The value entered in this field is 1 if the billing currency and the pricing currency are the same. · The value entered in this field is a positive integer. |
The system displays the following fields in the “Crew Charges” multiline:
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Amount (Billing Curr.) |
The value converted to the contract currency. Amount (Billing. Curr)= Exchange Rate * Amount |
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Pricing Disp. |
Indicates if the billing head for the given row in the multiline is priced, which could be “Priced” or “Price Not Found”. |
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Pricing Notes |
Textual description of pricing combination for your reference. |
Enter the following fields in the “Crew Charges” multiline:
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Mod. Comments |
The reason for which modifications have been made to a value. Data entry in this field is mandatory if you modify the values in the No. of Units, Rate, and Exchange Rate columns. |
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Remarks |
Any comments or additional information corresponding to the crew charges. |
The system displays the following fields in the “Crew Charges” multiline:
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Inv. Milestone |
The milestone based on which the invoicing is done, which could be Beg. of Contract, End of Contract, Beg. of Billing Horizon or End of Billing Horizon. |
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Milestone Date |
The date on which that billing head is due for billing |
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Billing Horizon |
The time period, which is considered for billing. |
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Total Crew Charges |
The sum of all the Amount (Billing Curr.) of the rows in the multiline. |
Select the “Save Crew Charges” to save all the crew details against the Invoice # generated.
Note: Ensure that the Invoice Release is in “Fresh” or “Returned” status if you wish to save the modifications made.
To proceed, carryout the following:
Select the “Main Info” tab to record all the billing heads that are included in the invoice release.
Select the “Fixed Charges” tab to record details of billing heads that are fixed charges.
Select the “Operating Charges” tab to record details of all the operating charges.
Select the “Other Charges” tab to record details of any other charges.
Select the “Flight Sheet Ref.” to view a list of all the flight sheets that are included in the invoice release and or to return a flight sheet
Select the “Charge Back Ref.” tab to view details of the value of the invoice returned as a result return of a Flight Sheet.
Select the “Exceptions" tab page to view exceptions existing in the invoice release.
