Selecting operative account code for attaching or copying from a company

This page allows you to search and select a chart of accounts ID or account codes that can be either attached to a company or detached from a company. Tell me more.

Select the “Attach / Copy Operative Chart of Accounts – Company” link under the “Accounting Setup” business component.

The “Select Operative Account Code to Attach / Copy” page appears.

Enter the following field:

Chart of Accounts ID

Use the drop-down list box to select the code identifying the chart of accounts ID for which you want to attach or detach from a company. All the chart of accounts ID that have been defined in the login company and that have been copied to the login company will be available for selection in the ascending order.

The system displays the following:

Description	The textual description of the chart of accounts ID.
Status	The status of the chart of accounts ID.

Select the “Attach / Copy Account Code to Company” link at the bottom of the page to attach / detach all the account codes in the selected chart of accounts to the company.

If you want to attach / detach only a few account codes, you can retrieve them by using the search criteria.

Enter the following fields in the “Search Criteria” group box to search for the account codes that you want to attach or detach:

Account Code From

The starting account code in the range of codes identifying the accounts that you want to retrieve (Alphanumeric, 32). The system will retrieve account codes similar to the value entered in this field based on the selected chart of accounts ID.

Note: The code entered in this field must be before the code entered in the “Account Code To” field.

To	The ending account code in the range of codes identifying the accounts that you want to retrieve (Alphanumeric, 32). The system will retrieve account codes similar to the value entered in this field based on the selected chart of accounts ID.
Currency	Use the drop-down list box to select the code identifying the currency in which the postings will be made in the account. All the currencies that have been assigned to the company will be available for selection in the ascending order. The system displays the base currency of the company by default at the launch of the page.
Description	The textual description of the account (Alphanumeric, 60). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the account codes that have descriptions similar to the value entered here.
Account Group	Use the drop-down list box to select the group to which the account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue” or “Expenses”. The system displays “Blank” by default at the launch of the page.
Layout Heading	Use the drop-down list box to select the layout heading to which the accounts that you want to retrieve must have been mapped. These layout headings lead to form the various financial statements for the company. The system displays “Blank” by default at the launch of the page.
Automatic Posting Account Type	Use the drop-down list box to select the type of automatic posting account to which the operative account that you want to retrieve belongs. You can select from “Cost of Goods Sold Suspense Account”, "Consignment Stock in Transit Account", “Fixed Asset Suspense Account”, “Freight Control Account”, “Gain on Sale of Asset Account”, “Inter Customer Transfer Account”, “Inter Supplier Transfer Account”, “Item Variance Account”, “Loss on Sale of Asset Account”, “Purchase Stock in Transit Account”, “Purchase Suspense Account”, “Residual Write Off Account”, “Retained Earnings Account”, “Rounding Off Account”, “Sales Stock in Transit Account”, “Scrap Account”, “Stock Suspense Account”, "Stock Transfer SIT Account", “Supplier Suspense Account”, “Trading Stock Account”, or “WIP Adjustment Account”. The system displays blank by default at the launch of the page.
Control Account Type	Use the drop-down list box to select the type of control account to which the account that you want to retrieve belongs. You can select from “Supplier Payable”, “Supplier Prepayment”, “Supplier Deposit”, “Customer Receivable”, “Customer Prepayment”, “Customer Deposit”, “Bank Cash PTT”, “Input VAT”, “Output VAT”, “Asset Account”, “Depreciation Account”, “Revalued Depreciation Account”, “Cumulative Depreciation Account”, “Revalued Cumulative Depreciation Account”, “Revaluation Reserve Account”, “Loss on Revaluation Account”, “Gain on Revaluation Account”, “Capital WIP” or “Revaluation Asset”. The system displays “Blank” by default at the launch of the page.
Account Classification	Use the drop-down list box to select the category to which the account that you want to retrieve belongs. You can select from “Balance Sheet”, “Income Statement” or “Retained Earnings”. The system displays “Blank” by default at the launch of the page.
Consolidation Account Code	The code identifying the account into which the consolidation of the accounts that you want to retrieve takes place (Alphanumeric, 32).
	Help facility available

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Account Code	The code identifying the account.
Description	The textual description of the account code.
Currency	The code identifying the currency in which the postings will be made in the account.
Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Account Classification	The category in which the account is classified. It could be “Balance Sheet”, “Income Statement” or “Retained Earnings”
Control Account Type	The type of control account to which the account belongs.
Automatic Posting Account Type	The type of automatic posting account to which the account belongs.
Effective Period From	The starting date of the period from which the account can be used.
Effective Period To	The ending date of the period till which the account can be used.
Consolidation Account Code	The code identifying the account into which the consolidation of the accounts take place.
Layout Heading	The layout heading to which the account has been mapped to.
Status	The status of the account code. It must be “Active”.

Check the box in the “Select” column of the multiline to mark account codes that have to be attached or detached.

To proceed, carry out the following

Select the “Attach / Copy Account Code to Company” link at the bottom of the page to attach / detach the selected chart of accounts or the account numbers to a company.

Selecting operative account code for attaching or copying from a company – An overview

If you want to attach or detach a chart of accounts from the company, you can select it directly.

If you want to attach or detach account codes from a company, you can carry out a search by specifying a range of account codes for the selected chart of accounts ID. You can also search by using the code identifying the currency in which the financial postings are made in the account, the description of the account and the code identifying the account in which the consolidation of the account that you want to retrieve takes place. The system retrieves all the “Active” account codes based on the search criteria entered.