Attaching / copying account codes to a company
|
|
|
|
|
|
This page allows you to attach an account code or detach an account code from a company. Tell me more.
Select the “Attach / Copy Account Code to Company” link at the bottom of the “Select Operative Account Code to Attach / Copy" page.
The “Attach / Copy Account Code to Company” page appears.
The system displays the following:
|
Chart of Accounts ID |
The code identifying the chart of accounts. |
|
Description |
The textual description of the chart of accounts. |
|
Zoom facility available | |
|
Status |
The status of the chart of account. It must be “Active”. |
Enter the following field:
|
Convert Account Currency to Base Currency |
Check the box if you want to convert the currency of the account codes that are being copied to the base currency of the company to which it is being copied. |
The system displays the following in the “Chart of Accounts Information” multiline:
|
Company Name |
The name of the child company to which the chart of accounts or the account codes is to be attached or detached. |
|
Parent |
The name of the parent company. |
Enter the following field in the “Chart of Accounts Information” multiline:
|
Chart of Accounts ID |
A unique code identifying the chart of accounts (Alphanumeric, 10). Mandatory |
Note: You cannot enter a new chart of accounts ID if you want to attach the selected chart of account or account codes to the company. This field must not be left blank if you want to copy the chart of accounts.
|
Description |
The textual description of the chart of accounts (Alphanumeric, 40). Mandatory. |
|
Action |
Use the drop-down list box to set whether you want to attach the chart of account to the company or copy the chart of account to the company. |
| |
|
The system displays the following:
|
Main Finance Book ID |
The code identifying the “Main” finance book of the company to which the chart of accounts or the account codes is to be attached / detached. |
Check the box in the “Select” column of the multiline to mark a company to which the account codes can either be attached or detached.
Note: You cannot attach or copy account codes or chart of accounts that are already available in the selected company. The currency of the account code that you are attaching must be the same as the base currency of the company to which it is being attached. There can be only one account code with a unique auto posting account type.
Click the “Attach / Copy Account Code” pushbutton to attach or copy the chart of account or the account codes to the “Main” finance book of the selected company.
The system attaches the structure of the chart of accounts or the selected account codes to the selected company if “Attach” has been selected in the “Action” field.
The system copies the structure of the chart of accounts or the selected account codes to the selected company if “Copy” has been selected in the “Action” field. The system creates the account codes in the base currency of the company.
If the parameter “Auto Attach Account Codes to Posting Finance Book” is set to “Yes” at the company level, the system updates all the account codes to all the “Posting Finance Books” defined in the login company.
Note: You cannot detach an account code if financial postings have been made.
Click the “Detach Account Code” pushbutton to detach the chart of account or the account codes from the “Main” finance book of the selected company.
The system detaches the selected account codes from the “Main” finance book of the selected company.
To proceed, carry out the following
Select the "Attach Notes" link at the bottom of the page to record your observations.
Attaching / copying account codes to a company – An overview
|
|
While attaching an account code the system verifies if the parameter “Auto Update in case of selective attach of Chart of Accounts” is set to “No” at the company level. If the parameter has been set to “No”, you can attach the selected account codes to the company. You can also copy the chart of accounts to the company. The selected chart of accounts is attached or copied to the “Main” finance book of the company. A company can have only one chart of accounts ID.
“Auto Update in case of selective attach of Chart of Accounts” must be set to “No” at the company level.
You can attach a chart of accounts or the selected account codes to a company. You can attach a chart of accounts if it is in the “Active” status.
Check the box in the “Select” column of the “Chart of Accounts Information” multiline to mark the company to which the chart of accounts must be attached.
Set the “Action” field to “Attach”.
Click the “Attach / Copy Account Code” pushbutton to attach the chart of accounts to the selected company.
The system attaches the chart of accounts along with the selected account codes to the selected company.
You can copy the chart of accounts or the selected account codes to a company. You can copy a chart of accounts is it is in the “Active” status.
Check the box in the “Select” column of the “Chart of Accounts Information” multiline to mark the company to which the chart of accounts must be copied.
Enter a new chart of accounts Id and description if required in the “Chart of Accounts ID” and the “Description” fields.
Set the “Action” field to “Copy”.
Click the “Detach Account Code” pushbutton to copy the chart of accounts to the selected company.
The system copies the chart of accounts along with the selected account codes to the selected company.
You can detach the chart of accounts or the selected account codes to a company. You can detach a chart of accounts if it is in the “Active” status.
Check the box in the “Select” column of the “Chart of Accounts Information” multiline to mark the company from which the chart of accounts must be detached.
Click the “Detach Account Code” pushbutton to detach the chart of accounts from the selected company.
The system detaches the chart of accounts or the selected account codes from the selected company.
