Help on Account Code

This Help page allows you to search and select an account code and transfer the details to the field where it is required.

You can search by specifying a range of account codes that you want to retrieve. You can also carry out a search by specifying the code identifying the currency in which the transactions must be posted in the account code, the description of the account, the group and type of control account to which the account belongs. The system retrieves all the account codes that are in the “Active” status. The selected account code is transferred to the required page when it is confirmed.

Click the lens icon positioned next to the “Account.” Field.

The “Help on Account Code” page appears.

Enter the following fields in the “Search Criteria” group box to search for an account code.

Account Code From

The starting account code in the range of codes identifying the account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field.

Note: The code entered in this field must be lesser than the code entered in the “Account Code To” field.

To	The ending account code in the range of codes identifying the account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field.
Description	The textual description of the account (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the account codes that have descriptions similar to the value entered here.
Currency	Use the drop-down list box to select the code identifying the currency in which the postings are made in the account. All the currencies that have been mapped to the created account codes will be available for selection in the ascending order. By default, the system displays "All".
Description	The textual description of the account code (Alphanumeric, 40). The system retrieves all the account codes that are similar to the description entered in this field.
Account Group	Use the drop-down list box to select the group to which the account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”. The system displays “All” by default at the launch of the page.
Control Account Type	Use the drop-down list box to select the type of control account to which the operative account that you want to retrieve belongs. You can select from “Supplier Payable”, “Supplier Prepayment”, “Supplier Deposit”, “Customer Receivable”, “Customer Prepayment”, “Customer Deposit”, “Bank Cash PTT”, “Input VAT”, “Output VAT”, “Asset Account”, “Depreciation Account”, “Revalued Depreciation Account”, “Cumulative Depreciation Account”, “Revalued Cumulative Depreciation Account”, “Revaluation Reserve Account”, “Loss on Revaluation Account”, “Gain on Revaluation Account”, “Capital WIP” or “Revaluation Asset”. The system displays “Blank” by default at the launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Account Code	The code identifying the account.
Description	The textual description of the account.
Currency	The code identifying the currency in which the transactions must be posted in the account.
Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Control Account Type	The type of control account to which the account code belongs.
Effective Period From	The starting date from which the account is effective.
Effective Period To	The ending date till which the account is effective.
Status	The status of the account code.

Check the box in the “Select” column of the multiline to select an account code.
Click the “OK” pushbutton.