Activating / inactivating budget

This page allows you to activate a budget. You can activate a budget that is in the “Inactive” status. The system updates the budget with the status in which it was before it had been inactivated. The system also stores the login ID of the user and the system date along with the budget details.

This page also allows you to inactivate a budget. You can inactivate a budget that is in the “Active” or “Fresh” status. The system updates the status of the budget as “Inactive”. The system also stores the login ID of the user and the system date along with the budget details.

Select the “Activate / Inactivate Budget” link provided in the “Select Budget” page.

The “Activate / Inactivate Budget” page appears.

The system displays the following:

Budget No	The number identifying the budget.
Version No	The number identifying the budget version.
Status	The status of the budget. It could be “Fresh”, “Active” or “Inactive”.
Description	The description of the budget.
Aggregate / Period	Indicates whether the budget is a comprehensive budget or a period budget. It could be “Aggregate” or “Period”.
	Aggregate – indicates that the budget is a comprehensive budget defined for a date range. This aggregate budget can be split among the MAC periods that are present in the effective date range as per specific seasonality patterns.
	Period – indicates that the budget is defined for MAC periods that are covered in the date range during which the budget is effective. If the parameter “Control Totals for Budgets” has been set as “Yes”, an authorized aggregate budget must be available earlier for a period budget to be created.
Definition Type	Indicates the entity for which the budget has been defined. It could be “Cost Center, “Cost Center - Cost Element”, “Cost Center - Product” or “Cost Element – Product”.
	Cost Center – indicates that the budget is being defined for a detail cost center.
	Cost Center – Cost Element – indicates that the budgeted amounts and quantities can be specified at the cost element level for the individual cost centers. This type of budget is used in analysis, comparison and reporting purposes.
	Cost Center – Product – indicates that budget amounts and values for items and item variants can be specified for consumption or product output from a cost center for an accounting period. This type of budget is used to generate material variance reports for cost centers.
	Cost Element – Product – indicates that the output / product budget quantities can be specified for cost elements that have been incurred to produce manufactured items for an accounting period. Quantity and value budgets can be specified. This type of budget is used to generate standard item costs based on the budgeted output of items and their respective input costs.
Budget Type	Indicates the type of the budget. It could be “Quantity”, “Value” or “Both”.
Budget Org Unit	The organization unit for which the budget is being defined.
Responsibility	The code identifying an employee or the login ID of a valid Enterprise user.
Org. Unit	The code identifying the organization unit to which the employee belongs.
Effective Date	The date from which the budget is effective.
Expiry Date	The date till which the budget is effective.
Approved By	The code identifying the employee by whom the budget is approved.
Remarks	Any comments pertaining to the budget.

The system displays the following in the “Budget Details” multiline:

Cost Center / Unit	The code identifying the cost center / unit.
Cost Element	The code identifying the cost element.
Accounting Period	The accounting period for which the budget has been defined.
Amount	The budgeted amount.

Note: You can activate a budget that is in the “Inactive” status.

Click the “Activate” pushbutton to activate the budget.

The system updates the status of the budget to the status in which it was prior to the inactivation. This status could be “Active” or “Fresh”. The system also stores the login ID of the user and the system date along with the budget details.

Note: You can inactivate a budget that is in the “Active” or “Fresh” status.

Click the “Inactivate” pushbutton to inactivate the budget.

The system updates the status of the budget as “Inactive”. The system also stores the login ID of the user and the system date along with the budget details.

The system displays the following:

Created By	The login ID of the user who created the budget.
Created Date	The date on which the budget was created.
Last Modified By	The login ID of the user who last modified the budget.
Last Modified Date	The date on which the budget was last modified.

To proceed, carry out the following

Select the “Delete Seasonal Adaptation” link at the bottom of the page to delete the seasonal adaptation details.

Select the “Attach Notes” link at the bottom of the page to record your observations.