Recording employee work details

In this page, you can update the employee actuals for a hangar work order or a task. Tell me more.

Select the “Record Employee Work” link at the bottom of the “Report & Close Work Order” page.

The “Record Employee Work Details” page appears.

The system displays the following:

Date & Time Format

The format in which the date and time fields must be entered. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Work Order Details” group box:

Visit Package #	The visit package to which the work order is associated.
Aircraft Reg #	The aircraft registration number for which the work order is raised.
Work Order #	The work order number for which the employee work details must be entered.
Job Type	The type of the job, which could be “On-Wing”, “Component Removal” or “Aircraft”.
Work Center #	The work center where the work order is performed.
Status	The status of the work order, which could be "Reversed".

Enter the following in the “Task Details” group box:

Task #

Use the drop-down list box to select the task against which you need to update the employee information. The system lists all the task numbers that are associated with the corresponding hangar work order. The system leaves the field blank by default. Leave this field blank to update employee work details for the entire hangar work order.

Click the “Get Details” pushbutton to retrieve the employee actuals that have already been reported for the hangar work order task.

The system displays the following on clicking the “Get Details” pushbutton:

Revision #	The revision number of the task.
Task Description	The textual description of task. Zoom facility available.
Sch. Start Date	The date on which the task execution has to be started.
Sch. End Date	The date on which the task has to be complied with.
Est. Elapsed Time	The time estimated for completing the task.
Actual Elapsed Time	The actual time spent, in hours, days, or minutes, on the task or hangar work order, by the employee (Decimal).

Enter the following in the “Default Details” group box:

From Date	Enter the default start date of the task (Date Format). Ensure that the date entered is lesser than or equal to the corresponding number of days as set in the “Back Dated Reporting Time Limit “ field of the “Set Options” activity of current business component.
To Date	Enter the default end date of the task (Date Format).

Enter the following in the “Employee Details” multiline:

Employee #

The employee for whom you need to report the actuals (Alphanumeric, 15). Mandatory. This employee code should have already been defined in the “Create Employee File“ activity of the “Employee” business component and should be in ‘active’ status.

Zoom facility available.

The system displays the following on clicking the “Edit Employee Work” pushbutton.

Employee Name	The name of the employee.
Skill Code	The code identifying the skill of the employee.

Enter the following:

Time Unit	Use the drop-down list box to specify the unit of measurement, which could be “Hours”, “Days” or “Minutes”, for the actual duration. The system sets “Hours” by default.
Worked Duration	The actual time spent, in hours, days, or minutes, on the task or hangar work order, by the employee (Decimal). Mandatory.
From Date	The date starting from which the employee is utilized for the task (Date Format). Data entry in this field is mandatory, if the “From Date” field in the “Default Details” group box is left blank. Ensure that the date entered is lesser than or equal to the corresponding number of days as set in the “Back Dated Reporting Time Limit “ field of the “Set Options” activity of current business component.
From Time	The time starting from which the employee is utilized for the task (Time Format).

Note: The “From Date” and “From Time” must be later than the starting date and time of the work order.

To Date	The date until which the employee is utilized for the task (Date Format). This date should not be earlier than the “From Date” or later than the closed date if the work order or task is in “Reversed” status. Data entry in this field is mandatory if the “To Date” field in the “Default Details” group box is left blank.
To Time	The time until which the employee is utilized for the task (Time Format).

Note: Ensure that the leave is not approved for the employee, for the date range specified in the “From Date” and “To Date” fields, and for the time range specified in the “From Time” and “To Time” fields.

Enter the following:

Attendance Type

Use the drop-down list box to specify the attendance type for the employee. The system lists the option “Normal” indicating the standard working hours defined for the employee, and all the active quick codes identified for “Attendance Type” in the “Work Center” business component, along with the inactive attendance types. The system displays “Normal” by default.

The system displays the following:

Timesheet Status

The status of the timesheet, which could be one of the following:

Fresh - Indicates that the timesheet record has been newly created.
Confirmed – Indicates that the timesheet record is confirmed.
Not Required – Indicates that the timesheet confirmation is not required.
Authorized – Indicates that the timesheet booking is authorized.

Note: The system retains the timesheet status, even if the start date, end date, start time or end time is modified.

Note: You cannot modify the authorized timesheet records.

Enter the following:

Employee Comments

Any additional comments pertaining to the employee resource (Alphanumeric, 255).

Note: Ensure that the “To Date” and “To Time” are not later than the ending date and time of the work order.

Ensure that the date range reported by the employee does not overlap with the indirect work hours reported for the same employee.

Ensure that the time range specified for the different tasks within the date worked, does not overlap for the same employee.

The system displays the following:

Previous Employee Comments	Any previous employee comments existing for the work order or work order task.
Note: The system retrieves the previous employee comments from the Comments History.
Cumulative Worked Hrs	The sum of the worked hours reported by the employee for the task or work order, across different dates.
Updated Date	The date on which the employee details were last reported for the task.

Click the “Edit Employee Work” pushbutton at the bottom of the page to update the employee actuals for the hangar work order or task.

The system carries out the following:

Updates the timesheet status for the newly added records as “Fresh, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set as “Required”, in the “Set Options” activity of the current business component.
Updates the timesheet status for the newly added records as “Confirmed”, if the “Confirmation of Timesheet Records” is set as “Not Required” and if the “Authorization of Timesheet Records” is set as “Required”, in the “Set Options” activity.
Updates the timesheet status as “Not Required”, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set to “Not Required”, in the “Set Options” activity.

Note: If the “Authorization of Timesheet Records” is set to “Not Required” in the “Set Options” activity of the current business component, the system updates the “Billable?” field to “Yes” in the “Edit/Authorize Labor Hours” activity of the “Component Work Reporting” business component.

Calculates the labor cost for the timesheet records booked by the employee, using the normal rate and overtime rate specified for the Primary Skill # for the employee. If the Primary Skill # is defined in the “Employee Information” business component. Otherwise, the system calculates the labor cost using the job rate defined for the employee.

Note: The system calculates the labor cost using the normal rate for the timesheet records booked with attendance type “Normal”, and using the overtime rate for the timesheet records booked with attendance types other than “Normal”.

The system updates the employee comments to the Comments History along with the details including comment date, comment type and employee who entered the comments.
On updating the employee actuals for the work order, the system also updates the corresponding finance books with the cost details.

To proceed, carry out the following

Select the “Report Job Information” link at the bottom of the page to record the execution details for the work order or for the task.
Select the “Report Discrepancies” link at the bottom of the page to record the discrepancies for the work order.
Select the “Record In-Direct Work Hours for Employee” link at the bottom of the page to record indirect working hour details for the employees in the work center.
Select the “Review Comments” link at the bottom of the page to view the comments recorded for the work order.

Recording employee work details – An overview

In this page, you can update the employee actuals for a hangar work order or a task. You can select the hangar work order for which you need to update the employee actuals, in the “Report Work Execution Information” page. The system displays the employee actuals that are already reported for the selected task. You can update the employee information such as the employee number, number of hours spent on the task or work order, the start and end date and time and any other additional comments.

Prerequisite

“Create Employee File” activity of the “Employee Information” business component.

What you can do in this page

Specify default dates for all the employees

If a large number of employees have the same start or end date and time, you can enter the default date and time values. The system updates the date and time fields in the multiline (if they are left blank) with the default values.

Enter the start date for the employees, in the “From Date” field, in the “Default Details” group box.
Enter the end date for the employees, in the “To Date” field, in the “Default Details” group box.
Enter the employee details in the multiline. You can leave the date fields blank.

On clicking the “Update Employee Actuals” pushbutton, the system updates the date fields for the employees, which are left blank in the multiline, with the default values.