Recording indirect working hour details for the employees in the work center

In this page, you can record the time spent on ad hoc work such as training, meeting or discussion. You can record the indirect working hour details for the employees only if the “Employee Time Sheet Updation Mode” field is set to “Manual” in the “Set Options” activity of the current business component.

Select the “Record In-Direct Work Hours for Employee” link in the “Report & Close Work Order” page.

The “Record In-Direct Work Hours for Employees” page appears.

The system displays the following:

Date & Time Format

The format in which the date and time fields are displayed in this page. This format is displayed from the "User Preferences" component based on the login user ID. In case the format is not defined, the system displays the date and time format from the "Enterprise Modeling" business component by default.

Enter the following in the “Search Criteria” group box. Data entry in the following fields is optional:

Work Center #	Use the drop-down list box to select the work center for which you wish to update the work hour details. The system displays valid work center numbers for which you have been provided access rights, as defined in the “Set Work Center – User Rights” activity of the “Work Center” business component. The system leaves the field blank by default.
Employee #	The employee for whom you wish to report the indirect work hour details (Alphanumeric, 15). This employee code should have already been defined in the “Create Employee File“ activity of the “Employee Information” business component and should be in ‘Active’ status. You can enter the employee number in full or specify it partially using the “*” character. The system retrieves all the indirect work hour details reported for the employee number entered here.
In-Direct Category	Use the drop-down list box to select the quick code applicable for the type “In-Direct Category”. The system lists all the active quick codes defined in the “Create Quick Codes” activity of the “Hangar Work Order” business component. The system retrieves all the indirect work hour details belonging to the category selected here. The system leaves this field blank by default.
From Date	The starting date in the range of dates for which the details of the employee’s indirect work must be retrieved (Date Format). The system retrieves all the work hour details for the date range specified here.
To Date	The ending date in the range of dates for which the details of the employee’s indirect work must be reported Date Format). The system retrieves all the work hour details for the date range specified here.

Click the “Search” pushbutton to search for the indirect working hours details, based on the search criteria.

The system displays the following in the “In-Direct Working Hours Details” multiline:

Modify the following field in the multiline, if necessary:

Employee #

The employee for whom you need to report the work hour details (Alphanumeric, 15). Mandatory. This employee code should have already been defined in the “Create Employee File“ activity of the “Employee Information” business component and should be in ‘Active’ status.

Help facility available.

Note: You cannot modify the employee number that is already mapped to the Certificate of Maintenance.

The system displays the following field:

Work Center #

The number that identifies the work center associated with the employee.

Enter the following fields:

From Date	The date starting from which the employee is utilized for indirect work, in the work center (Date Format).
From Time	The time from which the employee is utilized for indirect work, in the work center (Time Format). Mandatory.
To Date	The date until which the employee is utilized for indirect work, in the work center (Date Format).
To Time	The time until which the employee is utilized for indirect work, in the work center (Time Format).

Note: Ensure that the leave is not approved for the employee for the date range specified in the “From Date” and “To Date” fields, and for the time range specified in the “From Time” and “To Time” fields.

Note: The date entered in the “From Date” field should be earlier than the “To Date”. Also ensure that “From Time” is earlier than “To Time”, if the “From Date” and “To Date” are the same.

Ensure that the “From Date” and “To Date” fields do not fall within the date range specified for other indirect work hours reported for the same employee. Also ensure that the “From Date” and “To Date” fields do not overlap with the date range specified for component work order/task actuals, for the same employee.

Duration Hours

The total time, in hours, for which the employee is utilized for the indirect work (Time Format). Ensure that a positive value is entered.

Note: Ensure that both “From Date & Time” and “To Date & Time” fields are entered, if the “Duration Hours” is not entered.

If the “To Date” field is not entered, ensure that the “Duration Hours” and “From Date” are specified. Also, ensure that the “Duration Hours” and “To Date/Time” are entered, if the “From Date” is not specified.

In-Direct Category	Use the drop-down list box to select the quick code of the type “In-Direct Category”. The system lists all the active quick codes defined in the “Create Quick Codes” activity in the “Hangar Work Order” business component. The system leaves this field blank by default.
Attendance Type	Use the drop-down list box to specify the attendance type for the employee. The system lists the option “Normal” indicating the standard working hours defined for the employee, and all the active quick codes identified for “Attendance Type” in the “Work Center” business component, along with the inactive attendance types. The system displays “Normal” by default.

The system displays the following fields in the multiline, on clicking the “Record In-Direct Work Hours” pushbutton:

Timesheet Status	The status of the timesheet, which could be one of the following: Fresh - Indicates that the timesheet record has been created newly. Confirmed – Indicates that the timesheet record is confirmed. Not Required – Indicates that the timesheet confirmation is not required. Authorized – Indicates that the timesheet booking is authorized.
Update Mode	The mode by which the indirect work hour details are modified.
Updated By	The name of the person who modified the indirect work hour details.
Updated Date	The date on which the indirect work hour details are modified.

Enter the following field:

Comments

Any additional comments pertaining to the indirect work reporting (Alphanumeric, 255).

Note: Ensure that at least one record is entered in the multiline.

Select atleast one employee number in the multiline, to update the indirect working hours for the employee.
Click the “Record In-Direct Working Hours” pushbutton to update the indirect work hours.
Updates the timesheet status for the newly added records as “Fresh”, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set as “Required” in the “Set Options” activity of the current business component.
Updates the timesheet status for the newly added records as “Confirmed”, if the “Confirmation of Timesheet Records” is set as “Not Required” and if the “Authorization of Timesheet Records” is set as “Required” in the “Set Options” activity.
Updates the timesheet status as “Not Required”, if the “Confirmation of Timesheet Records” and “Authorization of Timesheet Records” are set to “Not Required” in the “Set Options” activity.

Note: If the “Authorization of Timesheet Records” is set to “Not Required” in the “Set Options” activity of the current business component, the system updates the “Billable?” field to “Yes” in the “Edit/Authorize Labor Hours” activity of the “Component Work Reporting” business component.

The system updates the reported indirect work hour details, against the employee number.
If the indirect work hours reported by the employee overlap with the date and time range reported for the hangar work order or task in the “In-progress” or “Completed” status, then the system reduces the indirect actual hours from the actual hours reported.
If the in-direct work hours are reported in the clock mode for an employee, and if any timesheet record for that employee is modified, the system changes the update mode from “Clock” to”Manual”, and saves the modified details.