Amending terms and conditions for the release slip

This page allows you to enter the payment terms and conditions for the parts to be purchased. Tell me more.

Select the “Amend Terms & Conditions” link at the bottom of the “Amend Release Slip” page.

The “Amend Terms & Conditions” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “RS Details” group box.

RS #	The number that identifies the RS.
Amendment #	The number identifying the latest amendment of the RS.
Supplier Name	The name of the supplier against whom the RS is raised.
Status	The status of the RS, which could be “Amended” or “Under Amendment”.

Enter the following in the “General Terms Agreement Details” group box:

GTA Reference #

The number identifying the general terms of agreement details (Alphanumeric 40).

Ensure that this field is not left blank, if the “Ref. Document Date” is entered.

Ref. Document Date

The date on which the reference document was raised (Date format). The “Ref. Document Date” should not be lesser than or equal to the release slip date.

GTA Remarks

Additional information pertaining to GTA (Alphanumeric 255).

Zoom facility available.

Enter the following in the “Payment Terms” group box:

Advance Payable	Use the drop-down list box to indicate whether advance payment must be made or not. The system provides the options “Yes” and “No”. If this field is set to “Yes”, the “Advance Payable By Date” and “Advance Percent” fields cannot be left blank. The system sets this field to “No” by default.
Advance Payable By Date	The date by which the advance payment must be made (Date format). Ensure that advance payable by date is later than or equal to the document date.
Advance Percent	The percentage of the advance payment to be made. (Decimal). The value in this field must be greater than zero and less than 100.
Advance Percent On	Use the drop-down list box to indicate if the advance percent is applicable on "Total" or "Basic" value.§ "Basic Value” indicates that the percent is applicable on the basic value of the document. § "Total Value" indicates that the percent includes Basic Value and taxes, charges or discount.The system leaves the field blank by default.

Note: If the “Advance percent” field is not blank, then ensure that “Advance Percent On” field is also not left blank.

Advance Payable

The actual amount payable (Decimal). If you have specified a percent in the "Advance Percent" field, the system calculates the advance payable amount.

Ensure that the value in this field is greater than zero.

Note: This field cannot be left blank, if “Advance Payable” drop-down list is set as “Yes”.

Advance Tolerance Percent	The percentage of tolerance on the advance payable (Decimal). Ensure that the value in this field is greater than zero.
Pay Term	The code identifying the payment term (Alphanumeric, 25). Mandatory. The payment term code must have been defined in the “Create Pay Term” activity of the “Pay Term” business component, and must be in the “Active” status and effective on the given date or the document date. The system sets this field to “30 DAYS” by default.
	Help facility available.
Payment Priority	Use the drop-down list box to select the priority of the payment. The system lists the options “High”, “Normal” and “Low”. The system sets the field to “High” by default. If the field is left blank, the system sets the payment priority of the supplier by default as defined in the “Register Supplier” activity of the “Supplier” business component.
Payment Mode	Use the drop-down list box to specify the mode of payment. The payment modes available are “Check”, “Demand Draft”, “Cash” and “Pay Order”. If no prior value exists for the payment mode, the system sets the payment mode of the supplier by default as defined in the “Register Supplier” activity of the “Supplier” business component.
DD Charges Borne By	Use the drop-down list box to indicate who will bear the DD charges borne by. The system lists the following options: "Supplier” – Select this option to indicate that the supplier will bear the DD charges. "Self" – Select this option to indicate that the DD charges will be borne by the company. The system leaves the field blank by default.
Pay to Supplier #	Use the drop-down list box to select the code identifying the supplier to whom the payment has to be made. Mandatory. The system displays the list of ‘active’ pay to suppliers defined for the supplier on whom the RS is raised.

Note: The system lists all the address s defined for the selected pay to supplier in the “Pay To Supplier Address ID“ drop-down list box.

Pay To Supplier Address ID

Use the drop down list box to select the supplier address ID. The system displays the list of address IDs that are defined for the pay to supplier. The system sets the field to the address ID that has the preference number as 1, by default.

The system displays the following:

Pay To Supplier Address

The address of the supplier to whom the payment is to be made.

Enter the following in the “Payment Terms” group box:

Payment Notes

Any additional notes regarding the payment (Alphanumeric, 2000).

Zoom facility available.

Enter the following in the “Packaging and Shipping Terms” group box:

Packaging Code

Use the drop-down list box to select the packaging terms for the item. The system lists all the “Active” packaging codes defined in the “Maintain Packaging Codes” activity of the “Logistics Common Master” business component. If no prior value exists, the system sets the packaging code of the supplier as defined in the “Register Supplier” activity of the “Supplier” business component by default.

Packaging Notes

Any note regarding the packaging (Alphanumeric, 2000).

Zoom facility available.

INCO Term

Use the drop-down list box to select the International Commercial Term. The system lists the INCO term codes that are in "Active" status, as defined under “Maintain INCO Terms” activity of the “Logistics Common Master” business component. The system leaves the field blank by default.

Some examples of INCO: Freight on Board, Loading At The Point Of Origin etc.

Ship By

Use the drop-down list box to select the mode of transport by which the item is delivered. For example, mode of transport could be through air, ship, road etc. Some examples of INCO: Freight on Board, Loading At The Point Of Origin etc.

Port Of Departure	The location from where the items are shipped. (Alphanumeric, 32).
Delivery Point	The place or the location to which the items must be delivered (Alphanumeric, 255).
Carrier / Agency #	Use the drop-down list box to select the carrier / agency. The system lists the carrier / agency codes as defined under “Maintain Carrier/Agency Codes” activity of the “Logistics Common Master” business component that are in “Active” status. The system leaves the field blank by default.
Shipping Payment	Use the drop-down list box to select the shipping payment method for the item. The system lists all the “Active” payment methods defined in the “Maintain Shipping Cost Codes” activity of the “Logistics Common Master” business component. If no prior value exists, the system sets the shipping payment mode of the supplier as defined in the “Register Supplier” activity of the “Supplier” business component by default.
Ship Partial	Use the drop-down list box to specify whether partial delivery of the item is allowed or not. The system provides the options “Yes” and “No”. The system sets the field to “Yes” by default, if no value exists.
Transshipment	Transshipment is deviating the specified and agreed logistics route for the consignment to be brought in. If the transshipment is set as "Yes", then the additional cost of transportation has to be borne by the buyer. Use the drop-down list box to specify “Yes” or “No”. The system displays “Yes” by default.
Shipping Notes	Any additional information pertaining to the shipping of the items (Alphanumeric, 2000). Zoom facility available.

Enter the following in the “Insurance Terms” group box:

Insurance Terms	Use the drop-down list box to select the conditions, which could prevail for claiming the insurance. The system lists the insurance terms codes that are in "Active" status, as defined in the “Logistics Common Master” business component. The system leaves the field blank by default.
Insurance Liability	Use the drop-down list box to indicate who should bear the insurance amount. The options available are:
	Self – Indicates that the buyer has to bear the insurance amount.
	Supplier – Indicates that the supplier has to bear the insurance amount.
	None – Indicates that the insurance liability is not applicable.

Note: If no prior value exists, the system sets the insurance liability of the supplier as defined in the “Register Supplier” activity of the “Supplier” business component, by default.

Insurance Amount

The total insurance amount to be borne for the part (Decimal). Mandatory, if the insurance liability is set as “Self” or “Supplier”.

Enter the following in the “Warranty Terms” group box:

Warranty Y/N	Use the drop-down list box to indicate whether warranty is applicable on the document or not. The system provides the options “Yes” and “No”. The system leaves the field blank by default.
Warranty Basis	Use the drop-down list box to indicate whether warranty basis is applicable on “Calendar”, “Usage” or “Both”. The system sets the field to “No” by default.

Note: Ensure that “Warranty Basis” field is not left blank, if “Warranty Y/N” field is set as “Yes”.

Warranty Agreement #

The number identifying the warranty agreement (Alphanumeric, 40).

Note: Ensure that the “Warranty Agreement #” field is not left blank, if “Warranty Y/N” field is set as “Yes”.

Click the “Amend Terms & Conditions” pushbutton, to update the terms and conditions for the RS.

The system stores the login ID of the user and the current server date as the last modified date.

To proceed, carry out the following

Select the ”Amend Schedule & Distribution” link at the bottom of the page, to modify the supply details of the part.
Select the “Amend Part TCD ” link at the bottom of the page, to add tax, charges and discount for the parts belonging to the RS.
Select the “Amend Document TCD ” link at the bottom of the page, to add tax, charges and discount for the entire RS.
Select the “Amend Inspection Details” link at the bottom of the page, to enter the inspection details.

The system displays the following in the “Record Statistics” group box:

Created By	The name of the user who created the RS.
Created Date	The date on which the RS was created.
Last Modified By	The name of the user who last modified the RS.
Last Modified Date	The date on which the RS was last modified.

Amending terms and conditions for the release slip – An overview

The payment terms like the pay term number, the mode of payment, supplier to whom the payment has to be made and the priority can be entered in this page. You can also specify the insurance details like insurance amount and the name of person who has to bear the insurance amount for the items to be purchased.

The delivery terms such as the International Commercial Term (INCO), mode of transport, the location where the parts must be delivered and instructions regarding the packaging can also be recorded.

What you can do in this page

Specify the mode of payment for the transaction

Specify the person who is liable for the insurance amount

Specify who is liable for transshipment charges

Specify whether partial delivery of parts is allowed

Specify the mode of payment for the transaction

You can specify the mode of payment for the parts procurement.

Set the “Payment Mode” field as “Check”, if the mode of payment for the transaction is check.
Set the “Payment Mode” field as “Demand Draft”, if the mode of payment for the transaction is demand draft.
Set the “Payment Mode” field as “Cash”, if the mode of payment for the transaction is cash.
Set the “Payment Mode” field as “Pay Order”, if the mode of payment for the transaction is pay order.

Specify the person who is liable for the insurance amount

Set the “Insurance Liability” field as “Ours”, if the buyer is liable for the insurance amount.
Set the “Insurance Liability” field as “Supplier”, if the supplier is liable for the insurance amount.
Set the “Insurance Liability” field as “Others”, if a person other than the supplier and buyer is liable for the insurance amount.

Specify who is liable for transshipment charges

Transshipment is the deviation from the specified and agreed logistics route for the consignment. Additional costs are involved due to transshipment. You can specify whether the additional cost needs to be borne by the buyer, in case of transshipment.

Set the “Transshipment” field as “Yes”, if the additional cost needs to be borne by the buyer.
Set the “Transshipment” field as “No”, if the additional cost is not borne by the buyer.

Specify whether partial delivery of parts is allowed

Set the “Ship Partial” as “Yes”, if you wish to allow partial delivery of items.
Set the “Ship Partial” as “No”, if you do not wish to allow partial delivery of items.