Creating Returns against Return Slip

This page allows you to create material returns against the return slip. Tell me more.

Select the “Returns against Return Slip” link at the bottom of the “Select Reference Document ” page.

The “Returns against Return Slip” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed This format is displayed from the "User Preferences" business component based on the login user ID. If the format is not defined, the system will display the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Return Document Details” group box:

Return #

The number identifying the return document .

Enter the following in the “Return Document Details” group box:

Numbering Type	Use the drop-down list box to specify the numbering type of the material return. Mandatory. This field is defined in the “Create Numbering Type” activity under the “Document Numbering Class” business component. All the numbering types set for the transaction type in “ Maintenance Return” are available for selection and must be in the “Active” status.
Return Category	Use the drop-down list box to select the category to which the return belongs. The system lists all the return categories defined in the “Create Quick Codes” activity. Leave this field blank if you do not wish to specify the return category. The system leaves the field blank by default.
Status	Use the drop-down list box to specify the status of the return document. Mandatory. The system provides the option, “Fresh”, ”Draft”.
Return Date	The date on which the parts are returned.
User Status	Use the drop-down list box to specify the user-defined status of the material return. The system lists all the “Active” quick codes of the “User Status” type as defined in the “Create Quick Codes” activity of the current business component. The system retrieves all the return documents whose user-defined status is similar to the status specified here. The system sets the field to blank by default. Leave this field blank to retrieve all return documents, irrespective of their user-defined status.

The system displays the following:

Return Warehouse #	The code identifying the warehouse, which is selected for material return .The system displays the warehouse that has a material return transaction attached to it.
Return Type	The type of the return document, which will be “Maintenance”.

The system displays the following in the “Reference Document Details” group box:

Return Slip #

The number identifying the return slip .

The system displays the following as defined in the reference document, in the “Trading Partner Information” group box:

Trading Partner #	The code identifying the trading partner.
Trading Partner Type	The type of the trading partner, which could be “Supplier” or “Customer”.
Trading Partner Name	The name of the trading partner.

Note: The system retrieves the Customer # as Trading Partner#, Customer as Trading Partner Type and Trading Partner Name from the interacting "Customer" business component.

The system displays the following:

Base Currency

The base currency of the logged on organization unit.

The system displays the following in the “Parts Information” multiline:

Line #	The line number for every returned part listed in the multiline.
Issue Part #	The number identifying the part, that was issued.
Lot #	The number identifying the lot to which the part belongs.
Serial #	The number identifying the serial number of the part that is being returned.
Return Basis	The basis on which the part must be returned, which could be "Core", "Excess" or "Returnable".
Return Classification	The flag that determines the valuation for the returned part, if the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component. The Return classification is defined in the “Create Quick Codes” activity of the current business component.
Return Part #	The number identifying the part to be returned to the warehouse.
Return Quantity	The quantity of the part, which is to be returned to the warehouse.
Return UOM	The unit of measurement for the part that is being returned.

Enter the following in the “Parts Information” multiline:

Return Stock Status

Use the drop-down list box to select the return stock status. The system lists all the active system-defined and user-defined stock statuses mapped for the “Maintenance Return” transaction type in the “Create User Defined Stock Status” activity of the “User- Defined Stock Status” business component. By default, the system sets this field to the stock status of the part issued.

Note: The stock status of the part must be set to “PBH” or “Customer Goods”, only if the stock status of the issued part is “PBH” or “Customer Goods”.

Note: If the stock status is modified for the returned part, ensure that the ownership of the modified stock status is the same as the ownership of the defaulted stock status of the returned part.

The system displays the following:

To Stock Status	To Stock Status is same as the Return Stock Status
Return Serial #	The number identifying the serial number of the part that is to be returned to the warehouse.
Return Lot #	The number identifying the lot to which the part to be returned to the warehouse, belongs.
Certificate Type	The certificate type associated with the part.
Certificate #	The number identifying the certificate.
Certificate Date	The date on which the certificate was issued. The certificate date must be in the same format as displayed in the “Date Format” field. Ensure that the certificate date is earlier than or the same as the current date.

Note: The system retrieves the certificate details from the “Stock Maintenance” business component.

The system displays the following field in the “Parts Information” multiline:

Condition Returned	The condition in which the stock is returned.
Trading Partner Type	The type of the trading partner, which could be “Supplier” or “Customer”.
Trading Partner #	The code identifying the trading partner.

Enter the following in the “Parts Information” multiline:

Expiry Date

The date of expiry of the part being returned. (Date Format).

Note: The expiry date can be ignored, if the part being returned is not “Shelf Life” controlled in the “Part Administration” business component.

Note: If the part being returned is “Shelf Life” controlled as defined in the “Part Administration” business component and the expiry date is not entered the system calculates the expiry date as follows:

For parts with return basis "Core" and for "Main Core Returns",

Expiry Date = Completion date/execution date of the referenced work order/technical log + Shelf Life in days.

If the completion date/execution date is not available the current server date will be considered.

Note: For parts with return basis "Excess", the system defaults the expiry date from the "Stock Maintenance" business component.

The system displays the following field in the “Parts Information” multiline:

Part Description

The textual description of the part.

Part Type

The type of the part (like components) being returned.

Part Control Type

The part control type of the requested part, which could be one of the following:

Lot- Controlled – This indicates that the part is lot- controlled.

Serial- Controlled – This indicates that the part is serial -controlled.

Lot- & Serial- Controlled – This indicates that the part is lot- and serial- controlled.

None – This indicates that the part is not lot- or serial- controlled.

Expense Type

The type of expense incurred while purchasing the part, which could be either “Capital” or “Revenue”.

Value

The value of the part that is returned against each reference document.

Issued Quantity

The number of parts that were issued (Decimal).

Issued UOM

The unit of measurement in which the part which is being issued.

Enter the following field in the “Other Details” group box.

User- Defined Detail – 1	User- defined details of the parts being returned.
User Defined Detail – 2	User defined details of the parts being returned.
Remarks	Any additional information pertaining to the creation of the return slip (Alphanumeric, 255)
Returned By	The user name and code of the person who returns the parts.

Enter the following field in the Attachments” group box.

File Name

The name of the file used for the document reference that is associated with the stock return (Alphanumeric, 50).

Click the “Create Material Return” pushbutton to create the return slip based material return.
The system sets the status of the return document as “Fresh”:

If the return warehouse is a “Free” warehouse and the serial/lot details are entered for the returned part that is serial/lot controlled.
If the return warehouse is a “Normal” warehouse and the placement strategy of all the returned parts is “Automatic” and the serial/lot details are entered for parts that are serial/lot controlled.

The system sets the status of the return document as “Draft”:

If the return warehouse is a “Free” warehouse and the serial/lot details are not entered for parts that are serial/lot controlled.
If the return warehouse is a “Normal” warehouse, the placement strategy is “Manual” and the storage details or serial/lot details are not entered for the returned part.

For serial controlled parts, the system ensures that there exists only one return document in draft or fresh status, for every returned part number-serial number combination.
The system retrieves the zone, bin, issue quantity for the parts to be returned based on the issue document, if the issue warehouse is the same as the return warehouse. Otherwise, if the return warehouse is different from the issue warehouse, the system stores the warehouse zone and bin based on the placement strategy defined for the Trading Partner #-Warehouse-Part combination.
The system maintains the account code for each line item.
For parts that are of type “Serial Controlled”, “Lot Controlled” or “Serial and Lot Controlled”, the system performs the following on clicking the “Create Material Return” pushbutton.

Ensures that the warehouse is mapped to the trading partner as “Exclusive” or “Shared” storage category, if the warehouse is “Free”.
Ensures that the “Warehouse-Zone” combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse is “Normal” and the zone is “Free”.
Ensures that the “Warehouse-Zone-Bin” combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse, zone and bin are “Normal”.
Ensures that at least one storage area is mapped as either "Exclusive" or "Shared" storage category for the given trading partner (Customer/Supplier), if the “Warehouse #” is not specified.

The system ensures that the value of the returned part is “Zero”, if the “Part Expensing Policy” is set as “On Receipt” in the interacting “Part Administration” business component.
The sysem ensures that the “Non-Stockable” field is set as “No” in the interacting “Part Administration” business component for each part in the Material Return document.

To proceed, carry out the following

Select the “Storage Information” link at the bottom of the “Issue Wise Returns” page to update the material return details.
Select the “Generate Return Document Report” link at the bottom of the page to generate the return document report.
Select the “Edit References” link at the bottom of the page to update the reference document details.
Select the “Confirm Return” link at the bottom of the page to confirm the return.

Creating Returns against Return Slip – An overview

This activity allows you to create material returns against the return slip. You can create the material return based on the numbering type, the return category, the user status, the status and the return date selected. You can also enter additional information like the user- defined details, remarks pertaining to the return document. You can specify the user who returns the material.

What you can do in this page

Choose a numbering pattern to generate return number

You can select a numbering type for the return number. A unique return number will be generated by the system based on the numbering type you select in this page.

Select the numbering type in the “Numbering Type” drop-down list box.
Enter all other return details.

On clicking the “Create Material Return” pushbutton, the system creates the material returns against a return slip using the selected numbering type.