Selecting a Repair Order for authorization

This page allows you to select a repair order for authorization. Tell me more

Select the “Authorize Repair Order” link from the “Repair Order” business component.

The “Select Repair Order” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Select the "Primary Search Criteria" tab to find the repair order you want to authorize.

And/Or

Select the "Advanced Search Criteria" tab to find the repair order you want to authorize.

Note: Leave all the fields blank to search for all the repair orders, which are in “Confirmed” or “Under Authorization” status, if there is more than 1 level of authorization and the document has not been authorized by the last level.

The system displays the details in the descending order of the repair order number and repair order date.

Click the “Search” pushbutton to retrieve the details in the multiline.

The system displays the following “Search Results” in the multiline:

Repair Order #

The number identifying the repair order.

Click the hyperlinked repair order number to view the repair order details.

Repair Shop #	The number identifying the repair shop.
Repair Shop	The name of the repair shop/outside vendor associated with the repair order.
Quote Status	The quote status of the repair order at line level, which could be “Partial” or “Complete”.
Total Cost	The total cost incurred on the repair order
FLG	The authorization trail of the repair order. On click of the data hyperlink, Authorization Smart popup lists the authorization status of the RO document.
Currency	The base currency of the total cost.
Review RO	Click the hyperlinked icon ‘’ to review the repair order. “Review RO” pop-up appears.
Total Repair Cost	The total repair cost in the repair order.
Total Exchange Cost	The total exchange cost in the repair order.
Total BER Cost	The total BER cost in the repair order.
Total Salvage Cost	The total salvage cost in the repair order.
Enter the following:
Reason for Return	The reason for return of the repair order.
User Status	Use the drop-down list box to select the user status of the repair order. The system lists all the active user statuses as defined in the “Create User Status” activity of the “Logistics Common Master” business component.
The system displays the following:
Override BER Limit	Indicates whether component/parts are exempt from the organization BER Limit.
Reason for Scrap	The reason for scrap of the part that is specified in the “Manage Repair Quote” screen.
Part #	The number identifying the part.
Mfr. Part #	The number provided by the manufacturer of the part.
Part Description	The description of the part # that is to be sent to the repair shop.
Serial #	The number identifying the serial number of the part.
Part Type	The type of the part
ATA #	The number identifying the ATA chapter.
Component #	The number identifying the component.
Facility Object #	The facility object related to the part / component that needs repairs.
Facility Type	The type of the facility object related to the part / component that needs repairs, such as Expendable, Consumable and, kit.
Removed From Aircraft Reg #	The aircraft registration number from which the component is removed for repair.
RO Type	The repair order type, which could be “Normal” or “Exchange”.
RO Category	The category of the repair order.
Priority	The priority of the repair order.
Customer #	The identification number of the owner of the component / part / facility for which the repair order was created
Created By	The ID of the user who created the repair order.
Buyer Group	The buyer group which has procured the part.
Status	The status of the repair order.
Repair Order Date	The date on which the repair order is created
Repair for	The Self, Supplier or Customer, for whom the part is sent for external repair.
Trading Partner	The trading partner which could be supplier or customer.

Check the “Select” column of the multiline to select a repair order for authorization.

Note: For a repair order with a customer order reference, the system authorizes the repair order only if the Quotation Status of the customer order is ”Quoted” or Not Required”.

Click the “Authorize RO” pushbutton to authorize the selected repair orders.

The status of the repair order changes to “Authorized”. Further modifications will not be permitted, when the repair order is in the “Authorized” status. Modifications can be done only through amendment.

Note: This action is workflow-enabled. You can configure further processing of this document in the "Workflow Management" business component.

On authorization of the repair order, the system generates a purchase request for the numbering type as set in the “Stock Maintenance” business component or “Document Numbering Class” business component, if component is declared as “BER“ and “Salvage Action” is set as “By Repair Shop” in the “Record Quotes” page.

Note: If BER Qty is set equal to the Quantity issued for the line item / part in Repair Order, the Line Status becomes “BER Closed”. If all the lines become “'BER Closed”, the status of the repair turns to “BER Closed”.

Note: The purchase request is generated only if “Action on Phase-Out” field is set as “Generate PR” in “Maintain Planning Information” activity of the “Part Administration” business component.

On authorization of a single repair order or multiple repair orders, the system generates a “Scrap Note” for the Part # in “Fresh” status for each repair order respectively, when the following conditions are met:

The Repair Order does not have a Customer Order reference.
“Scrap Note for Part declared as BER and salvaged at Repair Shop” is set as “Required” in the “Set Inventory Process Parameter” activity of the “Logistics Common Master” business component.
Any line item in the Repair Order has BER qty > 0 and Salvage Action as "By Repair Shop".
"Scrap Note Process" field is set as "Auto Initialization" for the Part# in the Part Planning information.

On authorization of a single repair order or multiple repair orders, the system generates a Purchase Request for each repair order respectively, when the following conditions are met:

The Repair Order does not have a Customer Order reference.
Any line item in the Repair Order (irrespective of the Shop Job Type) has BER qty > 0 and Salvage Action as "By Repair Shop".
"Scrap Note Process" field is set as "Manual", or “Not Applicable, or blank for the Part# and “Action on Phase-Out” is set as “Generate PR” in the “Maintain Planning Information” activity of the “Part Administration” business component.
“PR generation option for scrapped part” is set as “1” for “Prime Part” in the “Set Inventory Process Parameter” activity of the “Logistics Common Master” business component, the Part # for which the PR is generated is taken as the Prime Part # of the Scrapped Part #.
“PR generation option for scrapped part” is set as “2” for “Scrapped Part” or blank in the “Set Inventory Process Parameter” activity of the “Logistics Common Master” business component, the Part # for which the PR is generated is taken as the RO Part # itself.

On authorization of the repair order, system generates the Material Request document automatically, for the BER quantity identified in Repair Order, when the following conditions are met:

Repair Order having the BER Quantity.
Repair Order having Parent / Child Shop Work order reference. (i.e. Routing of Parts to external agencies from Work center.).
If the Set Option "Automatic generation of MR when parts are routed for External Repair is declared as BER?" is set as 'Allowed' in the “Define Process Entities” activity of the “common master” business component for the Shop Work Order Type of the Work Order # referred in the Repair Order.

Note: MR will not be generated if the Repair Order document has Exchange Order reference. Also, PR will not be automatically generated based on the Part Planning information if MR is generated.

If the repair order status is set to “BER Closed”, the system performs the following:

changes the “Ownership” of the component ID on which the RO is created, to “Supplier” in the “Aircraft” business component
sets all the discrepancies reported for the component (for which the repair order is raised) as “Retired”, in the “Discrepancy Processing” business component.
Updates the station mapped to the organization unit as the “Reporting Station” and the login user who created the repair order as “Reported By”, in the “Discrepancy Processing” business component.

The system updates the Work Status as “Terminated” in the “Facility Management” business component, if (i) the Shop Job Type is set as “Facility”, (ii) the Facility Object # is available and (iii) the Schedule maintenance interval is defined i.e., the Interval (Days) is available and the calculated “Next Due Date” is greater than “Terminating Date”.

The system updates the Work Status as “Pending” in the “Facility Management” business component, if (i) the Shop Job Type is set as “Facility”,(ii) the Facility Object # is available and (iii) the Schedule maintenance interval is defined i.e., Interval (Days) is available and the calculated “Next Due Date” is lesser than or equal to “Terminating Date”.

The system updates the Work Status as “As Required” in the “Facility Management” business component, if (i) the Shop Job Type is set as “Facility”, (ii) the Facility Object # is available and (iii) the Schedule maintenance interval is not defined i.e., Interval (Days) is blank.

Click the “Return RO” pushbutton to return the selected repair orders.

Note: Ensure that the Repair Order is not modified by another user.

The system performs the following:

Updates the status of the document as “Returned”.

CME balance write off

The system on successful authorization of the repair order, writes off the CME balance for the to-be-repaired part under the following conditions:

The part is a component
The expense type of the part is ‘Capital’
The work unit to be executed on the part through the repair order is an overhaul task

However, if the CME balance written off for any component in the past is not valid anymore, such CME balance write off will be reversed and the CME balance will be restored to its previous value.

Cost postings for amended repair orders

On authorization of amended repair orders, differential values in the cost elements (repair cost, exchange cost, BER cost and salvage value) are posted to finance books.

To proceed, carry out the following

Select the "Generate RO Report" link to generate the repair order report.

Selecting a Repair Order for authorization– An overview

This page allows you to select a repair order for authorization. You can carry out the search using repair order number, component number, part number, serial number, type or repair shop number. The system displays the repair order details that are in “Confirmed” or “Under amendment” status in the multiline based on the search criteria.

You can select multiple repair orders and authorize them in bulk. The authorized repair order can be amended. You can also view a repair order before authorizing it.

The status of the repair order depends on the settings for authorization in the “Workflow Management” business component. For example, if the user is in the “Sequence 5”, then the system sets the status as “Under Authorization”. If the sequence is last, then the system sets the status as “Authorized”.

The status of the repair order is “BER Closed” when the BER is set to “Yes”, “Salvage Action” field is set to “By Repair Shop” and the repair order is authorized by the highest level when there are no spares to be shipped along with the component.

What you can do in this page

Authorize repair orders in bulk

You can authorize all the repair orders simultaneously.

Provide filter criteria to search for repair orders, in the “Search Criteria” group box.

The system retrieves the repair orders that are in the “Confirmed” status, in the multiline.

Click the “Authorize RO” pushbutton.

The status of all repair orders changes to “Authorized” after authorization has been done by all the levels defined in workflow.