Selecting purchase order for viewing

Selecting the purchase order for viewing

This page allows you to select the purchase order for viewing. Tell me more.

Select the “View Purchase Order” link under the “Purchase Order” business component.

The “Select Purchase Order” page appears.

The system displays the following.

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box if you know it.

Purchase Order #

A number identifying the purchase order to be modified (Alphanumeric, 18).

Select the “View Purchase Order” link along side the field, to view the purchase order details.
Select the “Search Criteria” tab page to search for the purchase order
Select the “Additional Search Criteria” tab page to search based on additional details

Click the “Search” pushbutton to search for the PO retrieve purchase orders that satisfy the search criteria.
Select the “View Part Info” check box to display part-specific details from the retrieved purchase orders. These details include: Part #, Part Description, Qty, UOM, Schedule Type and Earliest Due Date. Do not select the check box to hide the part details.

The system displays the following in the “Search Results” multiline.

Purchase Order #	The purchase order retrieved by the system.
PO Date	The date on which the purchase order was raised.
PO Type	The purchase order type.
Supplier #	A code that identifies the supplier.
Supplier Name	The name of the supplier.
Expense Type	The expense type of the purchase order.
Purpose	The purpose of the purchase.
PO Status	The status of the purchase orders. The various statuses available are:
	Draft - A PO created without some mandatory information. This status indicates that all the purchase order details have not yet been completely entered.
	Fresh – Indicates that the purchase order is just created. A “Fresh” PO can be modified, cancelled or authorized.
	Open – Indicates that the purchase order is authorized and is open for transactions. A PO can be authorized in “Authorize Purchase Order” activity. An “Open” PO can only be amended.
	Hold – Indicates that the PO is temporarily put on hold. The PO is put on hold in the “Hold / Release Purchase Order” activity.
	Short Close – Indicates that the purchase order is closed. A “Short Closed” PO cannot be used for any transactions. A PO can be short closed in the “Short Close Purchase Order” activity.
	Cancel – Indicates that the PO is cancelled. The PO can be cancelled in the “Edit PO” activity.
	Partially Amended – Indicates that the “Open” purchase order is under amendment or the purchase order has been taken up for amendment.
	Amended – Indicates that the PO is amended. A purchase order can be amended in the “Amend Purchase Order” activity. The amended PO must be authorized.
	NT (Negative Tolerance) Close – Indicates that the PO is closed, based on the tolerance percentage specified. For example, you can close a PO with the status “NT Close”, if 98% of the parts are received, and the tolerance percentage is set as 2%.
	Under Authorization – Indicates that the PO is under authorization or the purchase order is taken for authorization.
	Close – Indicates that the PO is closed.
Warehouse #	The warehouse to which the ordered parts must be shipped by the supplier. If multiple warehouses are associated with the purchase order implying different ordered parts are to be shipped to specific warehouses, this field will display ‘Multiple’.
Aircraft Reg #	The registration number of the aircraft.
FLG	The authorization trail of the purchase order. On click of the data hyperlink, Authorization Smart popup lists authorization status of the PO document..
Part #	The part ordered for purchase.
Part Description	The description of the part ordered for purchase.
Qty	The quantity of the part ordered for purchase from the supplier.
UOM	The unit of measurement for purchase of the part.
Scheduled Type	The delivery type of the part, which could be “Single” or “Multiple”.
Earliest Due Date	The earliest need date of the part.
User Status	The user status of the purchase order.
Created By	The name of the user who created the PO.
Buyer Group	A unique code that identifies the buyer group to which the buyer is associated.
Reason	The reason for the cancellation of the Purchase Order.
Core Status	A concatenation of the unique core statuses of parts in the purchase order.
Expense To	The finance book for posting of account entries against the purchase order.
Authorized Date	The date on which the purchase order was authorized by the concerned authority.
Aircraft Reg #	The registration number of the aircraft.
Purchase for	Indicates whether the purchase order must be created for the login organization or for a group company or for the customer.
Trading Partner	Displays the concatenation of Trading Partner # and name in the format “Trading Partner # \| Trading Partner Name”.
Subcontract	Indicates whether the purchase order facilitates subcontract manufacturing and the issue of spare parts against the PO.

Check the box in the multiline to mark the purchase order for viewing.
Click the hyperlinked purchase order number in the multiline, to view the purchase order details.
Select the “Generate PO Report” link at the bottom of the page to generate the Purchase Order Report.
Select the “Upload Documents” link at the bottom of the page to upload the documents.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view associated document attachments.
Select the “Maintain Supplier Correspondence Details” link at the bottom of the page to update correspondence details of the supplier associated with the purchase order selected in the multiline.
Select the “View GR List” to view the list of receipt documents for the selected purchase order.

Selecting the purchase order for viewing – An overview

This page allows you to select the purchase order for viewing. You can directly enter the purchase order if you know it or can carry out the search using the purchase order number, the date on which the purchase order is raised, the type of the PO, the part number, type of the part, part status, supplier code, the category to which the PO belongs and the user status. The system retrieves the purchase order based on the search criteria entered.