Selecting search criteria for viewing

This page allows you to select the search criteria for viewing. .

Enter the following in the “Search Criteria” group box to search for the purchase order. Data entry in the following is optional.

Purchase Order #	A number identifying the purchase order (Alphanumeric, 18). You can enter the PO number in full or specify it partially using the “*” character. The system retrieves all the purchase order whose PO numbers are similar to the number entered here. Leave this field blank, to retrieve all the POs.
PO Type	The purchase order type. Use the drop-down list box to specify the purchase order type. The various PO types are “General”, “Express” “DropShip”, "Consignment", "PBH-Exchange", "Exchange", "PBH", "Customer Goods", "Service", "Adhoc" and “Sample”. The system retrieves all the PO whose type is similar to the type specified here. The system displays blank by default. The system leaves this field blank by default. Leave this field blank, to retrieve all the POs irrespective of the type of the PO.
PO Category	The category under which the purchase order is grouped. Use the drop-down list box to specify the category of the PO. All the categories irrespective of the status, defined in the “Create Quick Codes” activity are available for selection. The system retrieves all the PO’s whose part type is similar to the value entered here. The system sets the field blank by default. Leave this field blank, to retrieve all the POs irrespective of the PO category.
PO Status	Use the drop-down list box to specify the status of the purchase order. The system displays the options, “Draft”, “Fresh”, “Under Authorization”, “Open”, “Partially Amended”, “Amended”, “Held”, “ShortClosed”, “NT Closed”, “Closed”, “Returned” and “Cancelled”. The system retrieves all the POs whose status is similar to the value entered here The system sets the field blank by default. Leave this field blank, to retrieve all the POs irrespective of the status of the PO.
Part #/ Mfr. Part #	The part number (Alphanumeric, 40) or the number provided by the manufacturer of the part. You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the purchase order whose part numbers are similar to the number entered here. Leave this field blank, to retrieve all the POs irrespective of the part number.
Part Description	The description of parts in the purchase order. You can enter the part description in full or specify it partially using the “*” character. The system retrieves all purchase orders with description similar to that entered here. Leave this field blank, to retrieve all the POs irrespective of the part description.
Supplier #	A code identifying the supplier of parts in the purchase order (Alphanumeric, 45). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the PO’s whose supplier numbers are similar to the number entered here. Leave this field blank, to retrieve all the POs irrespective of the supplier.
Supplier Name	The name of the supplier associated with the purchase order. You can enter the supplier name in full or specify it partially using the “*” character. The system retrieves all the POs with supplier names similar to the name entered here. Leave this field blank, to retrieve all the POs irrespective of the supplier.

Warehouse #

Use the drop-down list box to select the warehouse to which the supplier must ship parts ordered in the PO. The drop-down list box displays those Active warehouses defined in the Storage Administration that are mapped to the "Goods Receipt - Regular Purchase" and / or the "Goods Receipt - Customer Goods Receipt" transaction.

In many instances, different parts in the PO may be required to be shipped to specific warehouses by the supplier. You may select any one among such warehouses from the drop-down list box.

The system retrieves those purchase orders associated with the warehouse that you have selected here. However, you may not select any warehouse to retrieve purchase orders regardless of the warehouse.

Expense To

Use the drop-down list box to select the posting finance book for the purchase order. The drop-down list displays all finance books in “Active’ status that are valid for the login organization. In addition, if “Purchase Order on behalf of Trading Partner" under the category 'Purchase Order' is set as "Allowed" in Purchase Option Settings activity of the Logistics Common Master, the drop-down list box will display also finance books from group companies for which “Enable Automatic Accounting for Purchases in the related Company” is set as "Yes".

The system retrieves all purchase orders posted to the finance book that you select here.

Note: If from and to dates are the same, then the system retrieves all the PO’s raised on the date.

Created By	The name of the user who created the PO. (Alphanumeric, 40).
Buyer Group	Use the drop-down list box to select the buyer group with which the purchase order is associated. The system sets the field to blank by default. The system lists the buyer groups that are defined in the “Create Buyer Group” activity of the “Logistics Common Master” business component and the buyer groups that are mapped to the purchase order.
Aircraft Reg #	The registration number of the aircraft.
Purchase for	Use the drop-down list box to indicate whether the purchase order must be created for the login organization or for a group company or for the customer. The drop down list box will display the following options for the category 'Purchase Order' in Purchase Option Settings activity under Logistics Common Master: Self, Supplier and Customer, if both "Purchase Order on behalf of Supplier" and “Purchase Order on behalf of Customer” are set as "Allowed" . Self and Supplier, if “Purchase Order on behalf of Supplier” is set as “Allowed” and “Purchase Order on behalf of Customer” is set as “Not Allowed”. Self and Customer, if “Purchase Order on behalf of Customer” is set as “Allowed” and “Purchase Order on behalf of Supplier” is set as “Not Allowed”. However, if both "Purchase Order on behalf of Supplier" and “Purchase Order on behalf of Customer” are set as "Not Allowed", the sole option available will be Self." Self: Indicates the purchase order is intended for the login organization. Supplier: Indicates the purchase order is intended for a supplier that is a group company. Customer: Indicates the purchase order is intended for a customer Note: You must not select Supplier from the drop-down list box: 1) if the PO type is Sample or Customer Goods; 2) if the expense type of the purchase order is Capital. You can select Customer from the drop-down list box if the PO type is ‘General’, ‘Express’ or ‘Exchange’. In the editable field alongside, enter the Trading Partner # to specify the Supplier / Customer.

Note:

If the “Buyer Control” option for the Category “Purchase Order” is set as “Needed” in the “Set Purchase Options” activity of the “Logistics Common Master” business component, the Buyer Group drop-down list box is loaded with values that satisfy all the following conditions:

Buyer groups that are in “Active” status

Buyer groups that are mapped to the login user as a buyer of type “Primary” or “Secondary” and

Buyer groups that have rights for Purchase Order document in the “Buyer Group” business component.

If the option “Buyer Control” for the Category “Purchase Order” is set as “Not Needed” in the “Set Purchase Options” activity of the “Logistics Common Master” business component, the Buyer Group drop-down list box is loaded with all the buyer groups mapped to the Purchase Order document.
All purchase orders created with a buyer group and other purchase orders without any buyer group are retrieved, if the option "Specific Buyer Group based PR search” is set as "1" i.e., Include PR without a Buyer Group in the “Purchase Option Settings” activity under the “Logistics Common Master” business component.
Only purchase orders created with a buyer group are retrieved, if the option "Specific Buyer Group based PR search” is set as "1" i.e., Exclude PR without a Buyer Group in the “Purchase Option Settings” activity under the “Logistics Common Master” business component.

Date: From/To

From the drop-down list box, select the date on the basis of which you wish to retrieve purchase orders. The drop-down list box displays PO Date and PO Auth. Date.

Enter start and end dates of the period in which the purchase orders you wish to retrieve were created or authorized. By default, From date in the first input box will be the date past one month and To date in the second input box will be the current date. The system retrieves purchase orders created/authorized in the period between the dates that you specify here.

Select the “Additional Search Criteria” tab page to search based on additional details