Modifying the lot and serial number of the part

This page allows you to modify the lot and serial numbers for the parts received. Tell me more.

Select the “Edit Lot/Serial Information” link at the bottom of the “Edit Repair Receipt” page.

The “Edit Lot / Serial Information” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “GR Info” group box:

GR #	The number that identifies the repair receipt.
Status	The status of the repair receipt, which is “Received”.
GR Date	The date on which the repair receipt was raised.
GR Type	The type of the repair receipt, which could be “Normal” or “Exchange”.
Core Return Option	Indicates the possible changes allowed to the component that is to be returned after the repair is performed. It could be one of the following:
	P/N Change Allowed – A part number change is allowed when the “RO Type” is “Normal” and a modification job is to be performed.
	S/N Change Allowed – A serial number change is allowed when the “RO Type” is “Exchange” and an exchange part with the same part number is to be returned.
	P/N and S/N Change Allowed – A part and serial number change is allowed when the “RO Type” is “Exchange” and an exchange part with an alternate part number may be returned.
	No Change Allowed – This option is displayed when the “RO Type” is “Normal” and no modification is allowed to the component.
Spares	The system displays “Shipped” or “Not Shipped”, to indicate whether tools or spares are shipped along with the component.

Modify the following fields in the “Part Info” group box, if required

Line #

Use the drop-down list box to select the line number of the part, which is lot and serial number-controlled. The system lists all the line numbers of parts that are either lot number-controlled or serial number-controlled. The system lists the line number of the repair receipt selected in the previous page by default.

Click the “Get Details” pushbutton, to retrieve the part details for the line number.

The system displays the following in the “Part Info” group box:

Issued Part #	The part number issued to the repair shop.
Received Part #	The part number received from the repair shop
Part Description	The textual description of the part.
Total Issue Qty	The total quantity of parts issued to the supplier.
Total Receipt Qty	The total quantity of parts received from the supplier.

The system displays the following in the “Part Details” group box:

Issued Lot #

The lot number of the part issued to the supplier. This field is displayed, if the selected part is lot number-controlled or lot and serial number-controlled.

Modify the following field, if required.

Received Lot #

The number that identifies the lot number of the part (Alphanumeric, 18). Mandatory, if the part number is lot number-controlled. The system displays the lot number of the issued part by default. The system leaves the field blank, if the part number is serial number-controlled.

Note: At least one lot number must be entered for a selected repair receipt line number if the part is lot number-controlled.

The system displays the following field:

Issued Serial #

The serial number of the part issued to the supplier. This field is displayed, if the selected part is serial number-controlled or lot and serial number-controlled.

Modify the following field, if required.

Received Serial #

The number that identifies the serial number of the part (Alphanumeric, 40). Mandatory, if the part number is serial number-controlled. The system displays the serial number of the issued part by default. The system leaves the field blank, if the part number is lot number -controlled.

Note: The part number and serial number combination must be unique in the multiline,

Note: The total number of serial numbers entered must be equal to the net quantity of the part.

Note: If the received serial number or part is different from the issued serial number or part and the Part Type is "Component", the system ensures that the “Core Return Option” is set to “P/N Change Allowed” or “P/N and S/N Change Allowed” for any part type.

The above check will not be applicable, if the Core Return Option is not “P/N Change Allowed” or “P/N and S/N Change Allowed”, and (a) “Part/ Serial Change” document exists with (b) Change Basis “Correction”, (c) Change Type “Part Reference Change” or “Part/Serial Reference Change”, (d) status “Completed” and (e) the received part number in the Repair Receipt and the new part number in the “Record Part#/ Serial # Change” page are the same in the “Stock Maintenance” business component.

The quantity of stock available for the received part number serial number combination must be “Zero” in the “Stock Maintenance” business component.

Note: For the parts that are lot-controlled or serial and lot-controlled, if the received lot number is different from the issued lot number, the “Core Return Option” must be either “P/N Change Allowed” or “P/N and S/N Change Allowed”.

Modify the following field, if required.

Change Type

Use the drop-down list box to indicate whether it is part number change, serial number change or part and serial number change. The system lists the options “Part #”, “Serial #” and “Part # & Serial #”.

The system leaves the field blank by default.

The system ensures that this field is left blank, if the Received Part # and Received Serial # is same as the Issued Part # and Issued Serial #.

The system ensures that “Part #” is selected, if the Received Part # is different from the Issued Part #.

The system ensures that “Serial #” is selected, if the Received Serial # is different from the Issued Serial #.

The system ensures that “Part # and Serial #” is selected, if the Received Part # is different from the Issued Part # and Received Serial # is different from the Issued Serial #.

The system displays the following field:

Issued Quantity

The quantity of parts issued to the supplier.

Modify the following field, if required.

Received Qty

The quantity of parts received from the supplier (Decimal).

The system displays the following field:

UOM

The unit of measurement of the parts.

Modify the following fields, if required.

Expiry Date	The date on which the serial number or lot number expires. Mandatory if the part is shelf life controlled as defined in the Part Administration business component and expiry date calculation for the shelf life controlled parts is set as "Manual" in Set Purchase Options activity in Logistics Common Master business component.
Certificate Type	Use the drop-down list box to select the type of the certificate. Mandatory if Certificate # or Authorisation # is to be entered. The system lists the certificate types defined using quick codes in the Common Logistics Master business component.
Certificate #	The code identifying the certificate. Mandatory if certificate date is specified.
Certificate Date	The date on which the certificate was issued (Date Format). Certificate date should be in the same format as the "Date Format" specified for the document and should be earlier than or equal to the current date. Mandatory if the part has the “Minimum Shelf Life" defined in the Part Administration business component and Parts Planning Information has option for "Certificate Reqd?" set as “Mandatory” or the value set for Expiry date Calculation for shelf life controlled parts is set as "Automatic" in Set Purchase Options activity in Logistics Common Master business component.
Certificate Supplier #	The code identifying the certificate supplier. Help facility available.
Authorization #	The code identifying the authorization for the certificate.
File Name	The name of the attached file.
	Help facility available.

Note: If Certificate Supplier # is set as “Required” in the Set Purchase Options activity in the Logistics Common Master Business Component then system ensures the following:

a) Supplier status is “Active”

b) Supplier’s operational status is not set as “Hold PO / Hold Loan Order / Hold Release Slip”

c) Supplier # is a valid Supplier #

Check the box in the “Select” column of the multiline, to mark the part for modifying the inspection details.
Click the “Edit Lot / Serial Information” pushbutton, to save the lot number and serial number details.

The system calculates the shelf life as follows:

Shelf Life = Expiry Date - RR Date if the Expiry Date is specified.

Shelf life = Certificate Date + Designed Shelf Life - RR Date if the Expiry Date is not specified.

If the value set for Expiry Date Calculation for shelf life controlled parts is set as "Automatic" in Set Purchase Options activity in Logistics Common Master business component, then the system calculates the expiry date as Expiry date = Certificate date + Designed Shelf Life.

To freeze the receipt

Click the “Freeze Receipt” pushbutton, to freeze the repair receipt.

The system updates the status of the repair receipt as “Receipts Frozen”.

The system generates a component work order with job type as “Receipt Information” and maintenance type as “Inspection”, for every line item in the multiline which has the “Generate Insp. WO” field set as “Yes”.

The system performs the following when generating the component work order:

Sets the “COM?“ field as “Required” in the “Maintain Purchase Information” activity of the “Part Administration” business component.
Creates a component work order in “Scheduled” status and updates the sub task sign-off details defined in the “Maintenace Task” business component, to the component work order.

Note: The system will retain the component work order in ”Fresh” status, under the following conditions:

a) The inspection work unit is not defined in the “Part Administration” business component.

b) Authorization requirement is set as "Yes" for "Receipt Inspection" type of work order in the "Identify Non-maintenance Objects" activity of the “Aircraft” business component.

Sets the “Main Core Issue” field as “Not Required” in the created component work order.
Copies the inspection work unit to the generated component work order, if it is defined in the “Maintain Purchase Information” page of the “Part Administration” business component, against each line item.
Updates the component work order details in the “Edit Inspection Information” page.
Updates the status of the component work order and the certificate of maintenance number in the “Edit Goods Receipt” page when component work order reporting is carried out.

The system processes and updates the financial postings in the “Finance Book Processing” business component from the “Account Group” business component.

For parts of type Component the system updates the assembly status as “Complete”, if no sub components are defined for the component or none of the sub components are specified as mandatory in the “Configuration” business component. Else, the system updates as “Dormant”.

The system updates the component parameters for the line number, if the shop job type is “Component” and the repair order type is “Normal”.

The system updates the Component ID in the “Aircraft” business component with the new part number or serial number along with the history, if the repair order is of type “Normal” and the core return option is part number change allowed or part and serial number change allowed or serial number change allowed and the returned part number or serial number is different from the original part number or serial number.

If the lot number and the serial number of the part are different from the issued lot number and serial number, the system generates internal lot and serial numbers for the part using the numbering type defined in the “Part Administration” business component. If the part type is “Component” type and the GR type is “Exchange”, the system generates a component ID for the part.

To proceed, carry out the following

Select the “Edit Lot Inspection Information” link at the bottom of the page, to modify the inspection information of the received part, which is lot number-controlled.

Select the “Edit Serial Inspection Information” link at the bottom of the page, to modify the inspection information of the received part, which is serial number-controlled.
Select the “Upload Documents” link at the bottom of the page to upload the documents for goods receipt.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated document attachments for goods receipt.

Select the “View File” link at the bottom of the page to view the attached file.
Select the “Attach Documents” link at the bottom of the page to attach the documents for GR.

Modifying the lot and serial number of the part – An overview

.The lot number and serial number details must be entered only for parts, which are lot or serial number-controlled. You can specify the goods receipt line number and retrieve the details of the part such as the part number, description, and the total quantity of parts issued by and received from the supplier.

You can enter the serial number and the lot number of the received part along with the number indicating the quantity received for the particular lot number. The total number of serial numbers entered for a part must be equal to the total quantity of the part.

This page also allows you to freeze a receipt after which you cannot modify the receipt details.

What you can do in this page

Specify the line number of the part, to modify the lot and serial numbers

You can modify the lot and serial numbers of the part. You can specify the line number of the repair receipt for which you need to enter the lot and serial numbers.

Use the “Line #” drop-down list box, to specify the line number of the repair order for which you need to specify the lot and serial numbers.
Click the “Get Details” pushbutton, to retrieve the part details.