Recording inspection details for the lot number of the part

This page allows you to enter the inspection details for the selected repair receipt. Tell me more.

Select the “Inspect Parts” link at the bottom of the “Select Repair Receipt” page.

The “Edit Inspection Information” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “GR Info” group box:

GR #	The number identifying the repair receipt.
Status	The status of the repair receipt. It could be “Receipt Frozen” or “Partially Inspected”.
	Receipt Frozen – Indicates that the receipt details have been frozen, that is the receipt details can no longer be modified.
	Partially Inspected – Indicates that certain parts present in the line or the GR document have not yet been inspected.
GR Date	The date on which the GR was raised.
GR Type	The type of the repair receipt, which could be “Exchange” or “Normal”.
Receiving Warehouse #	The code identifying the warehouse in which the parts were received.

Enter the following field in the “Part Info” group box:

Line #

Use the drop-down list box to select the line number of the part. The system lists all the line numbers of the parts, which are lot-number controlled, or neither lot-controlled nor serial-controlled, and for which the status is not “Inspected”.

Click the “Get Details” pushbutton, to retrieve the part details.

The system displays the following in the “Part Info” group box:

Part #	The number that identifies the part.
Part Description	The description of the part.
Total Issue Qty	The quantity of parts issued to the supplier.
Total Receipt Qty	The quantity of parts received from the supplier.

Enter the following fields:

Inspected By	The code of the person who inspected the parts (Alphanumeric, 30). Mandatory. The system displays the login user ID by default.
Inspected Date	The date on which the inspection was done on the parts (Date Format). Mandatory. The system displays the current server date by default.
Comments	Any additional remarks pertaining to the inspection of the parts (Alphanumeric, 255).

The system displays the following in the “Part Details” multiline:

Manufacturer Lot #

The lot number issued by the manufacturer of the part.

Note: All the lot numbers of the part that have shelf life lesser than the minimum shelf life will be rejected automatically.

Received Qty

The quantity of the part received having the above-mentioned lot number.

Enter the following fields in the “Part Details” multiline:

Accepted Qty

The quantity of parts accepted after inspection (Decimal). Mandatory. Ensure that this field is equal to or greater than zero.

Note: This quantity must not be greater than the quantity inspected.

Fractions can be entered, if it is set as “Allowed” for the UOM in the “Unit of Measurement Administration” business component.

Condition	Use the drop-down list box to specify the condition of the part. The system lists “New”, “Overhauled”, “Serviceable” and “Unserviceable” as options. The system sets the field blank by default.
Rejected Qty	The quantity rejected after inspection (Decimal). Ensure that this field is equal to or greater than zero.

Note: Fractions can be entered, if it is set as “Allowed” for the UOM in the “Unit of Measurement Administration” business component.

Rejection Reason Code

Use the drop-down list box to select the code identifying the reason for rejection. The system lists all the “Active” reason codes of the “Rejection” type as defined in the “Create Reason Codes” activity of the “Logistics Common Master” business component. Ensure that this field is not left blank, if the rejected quantity is greater than zero. The system sets the field blank by default.

Note: The system displays “Rejected for Lower shelf life”, if the shelf life of the lot number is lesser than the minimum shelf life.

Quarantined Qty

The quantity of parts isolated in case of discrepancies (Decimal). Ensure that this field is equal to or greater than zero.

Note: Fractions can be entered, if it is set as “Allowed” for the UOM in the “Unit of Measurement Administration” business component.

Quarantine Reason Code	Use the drop-down list box to select the code identifying the reason for quarantining the parts. The system lists all the “Active” reason codes of the “Quarantine” type as defined in the “Create Reason Codes” activity of the “Logistics Common Master” business component. Ensure that this field is not left blank, if the quarantined quantity is greater than zero. The system sets the field blank by default.
Certificate Type	Use the drop-down list box to select the type of the certificate issued. The system lists all the “Active” certificate types that are defined in the “Create Certificate Type” activity of the “Logistics Common Master” business component. The system sets the field blank by default. Ensure that a value is selected in this field, if the certificate number is entered.
	For example the user can define certificate types like “FAA8130-8” or “JAR Form One”.
	FAA8130-8 – Indicates that the certificate has been issued by agencies affiliated to the Federal Aviation Administration, USA.
	JAR Form One – Indicates that the certificate has been issued by agencies affiliated to the Joint Aviation Administration, Europe.
Certificate #	The number that identifies the certificate issued to the part (Alphanumeric, 40). Data entry in this field is mandatory, if the “Certification Required?” field is set to “Yes” in the “Maintain Planning Information” page of the “Part Administration” business component and if the “Inspection Result” field is set to “Accepted” in the “Edit Serial Inspection” page of the current business component, irrespective of the part type.

Note: This certificate number will be available only if the inspection of the part has been done by an organization.

Certificate Date	The date on which the certificate was issued (Date Format). Mandatory, if the certificate number is entered. For repair order of type “Normal”, ensure that the certificate date is not later than the GR date.
Note: The system retrieves the certificate type, certificate date and the certificate number from the “Edit Serial Inspection Information” page.
Expiry Date	The date on which the serial number or lot number expires.
Certificate Supplier #	The code identifying the certificate supplier. Help facility available.
Authorization #	The code identifying the authorization for the certificate.
File Name #	The name of the attached file.
	Help facility available
Remarks	Any additional remark pertaining to the inspection of the particular lot number of the part (Alphanumeric, 255).

Note: If Certificate Supplier # is set as “Required” in the Set Purchase Options activity in the Logistics Common Master Business Component then system ensures the following:

a) Supplier status is “Active”

b) Supplier’s operational status is not set as “Hold PO / Hold Loan Order / Hold Release Slip”

c) Supplier # is a valid Supplier #

Click the “Edit Inspection Information” pushbutton, to save the inspection details.

The system updates the modification details and stores the name of the login user and the current server date as the last modified date.

The system ensures the following on clicking the “Freeze Acceptance” pushbutton:

GR document is in “Receipt Frozen” or “Partially Inspected” status.
GR line item is not in “Inspected” or “Moved” status.
Inspected date is not earlier than the freeze receipt date.
The sum of accepted quantity, rejected quantity and quarantined quantity is equal to the received quantity for each line number.

The system calculates the shelf life as follows:

Shelf Life = Expiry Date - RR Date if the Expiry Date is specified.

Shelf life = Certificate Date + Designed Shelf Life - RR Date if the Expiry Date is not specified.

If the value set for Expiry Date Calculation for shelf life controlled parts is set as "Automatic" in Set Purchase Options activity in Logistics Common Master business component, then the system calculates the expiry date as Expiry date = Certificate date + Designed Shelf Life.

To freeze the acceptance of goods

Click the “Freeze Acceptance” pushbutton, to freeze the acceptance of the repair receipt.
The system updates the status of all the line items as “Inspected”, if the quarantined quantity is equal to zero.
The system sets the status of the repair receipt as “Inspected”, if the status of all line level items is updated as “Inspected” or “Moved”.
If the status of some line items is other than “Inspected” or “Moved”, then the status of repair receipt is set as “Under Inspection”.
The system updates the status as “Rejected”, if all the received parts are rejected.
Quarantine quantity is not greater than zero.
For the selected line number, the sum of accepted quantity is not greater than the pending quantity. Pending quantity for the line number is calculated as the difference between the total receipt quantity and the total issued quantity for the line number.
Updates the “Repair Order” business component with the accepted quantity of the part for the specified line number.
Issues the certificate of maintenance against every line item of the goods receipt, for which a component work order is generated.
If the reference Repair Order is of Shop Job Type "Facility" and if RO line # corresponding to the RR line # has valid Facility Object #, then the Work Status of the Facility Object # will be updated.

Work status will be updated based on the following logic

(i) For the Facility Object #, Schedule maintenance interval is not defined i.e., Interval (Days) is blank then Work Status will be updated as "As Required".

(ii) For the Facility Object #, Schedule maintenance interval is defined i.e., Interval (Days) is available and the calculated 'Next Due Date' is greater than 'Terminating Date', then the Work Status will be updated as '"Terminated".

(iii) For the Facility Object #, Schedule maintenance interval is defined i.e., Interval (Days) is available and the calculated 'Next Due Date' is lesser than or equal to 'Terminating Date', then the Work Status will be updated as '"Pending".

Condition of the Facility Object # will be updated as "Serviceable". Last Performed Date, Next Schedule Date and Alert Date of the Facility object # will also be updated. If the work status is "Terminated", then the Next Schedule Date and Alert Date, will not be updated.

The system processes and updates the financial postings in the “Finance Book Processing” business component from the “Account Group” business component.

To proceed, carry out the following

Select the “Edit Serial Inspection Information” link at the bottom of the page, to enter the inspection details for the serial numbers of the part.
Select the “Edit Component Parameters” link at the bottom of the page, to modify the parameter values of the component.

Note: You can launch this link only if the “Shop Job Type” is set to “Component” in the “Create Repair Receipt” page or “Edit Repair Receipt” page.

Select the “Record Hazmat Compliance” link at the bottom of the page to record the hazmat compliance details.
Select the “Create Inspection Work Order” link at the bottom of the page, to create inspection work order.

For further details, refer to the topic “Create Component Work Order – A summary of the activity” in “Component Work Order” Online Help.

Select the “Move Parts” link at the bottom of the page to record the parts details.Select the “View File” link at the bottom of the page to view the attached file.
Select the “Upload Documents” link at the bottom of the page to upload the documents.
Select the “Attach Documents” link at the bottom of the page to attach the documents for RR.
Select the “View Part Notes” link at the bottom of the page to view the part note details.
Select the “View File” link at the bottom of the page to view the attached file.
Select the “View Repair Order” link at the bottom of the page to view the repair order details.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the associated documents.

Recording inspection details for the lot number of the part – An overview

This page allows you to enter the inspection details for lot-controlled parts, or neither lot-controlled nor serial-controlled parts, of the selected repair receipt. Inspection information can be entered for repair receipts, which are in the “Receipt Frozen” or “Partially Inspected” status. The part numbers for which the inspection details are entered in this page are lot number-controlled, or neither lot-controlled nor serial-controlled. Details like the quantity accepted, quantity rejected and the quantity quarantined after inspection can be entered in this page. You can also select the reasons for the rejection or quarantining of the part. The date on which the warranty is due to expire can also be entered here.

Once the inspection details have been entered, you can freeze the acceptance of the repair receipt. The system updates the inspection details and the stores the name of the login user and the current server date as the last modified date. The status of the repair receipt is set as “Inspected”, after the inspection information has been entered for all the parts.

What you can do in this page

Specify reason for rejected and quarantined part

Parts are visually inspected after they are received. Based on the visual inspection, some parts might be rejected or quarantined. You can specify the reasons for rejecting or quarantining parts after visual inspection.

Set the appropriate option in the “Reason Code” field to define the reason for rejecting or quarantining parts after visual inspection.