Selecting goods receipt note to record inspection information

This page allows you to search for and select a goods receipt note for entering the inspection information details. Tell me more.

Select the “Add Inspection Information” link under the “Goods Receipt” business component.

The “Select Goods Receipt Note” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following field in the “Direct Entry” group box, if you are aware of the goods receipt number for which you want to enter the inspection information:

GR #

The code identifying the goods receipt note for which you want to record inspection information details (Alphanumeric, 18)

Select the “Edit Inspection Information” link provided alongside, to enter the inspection information details.

To search for a goods receipt note

Enter the following fields in the “Search Criteria” group box, to search the goods receipt number for which you want to enter inspection information. Data entry in the following fields is optional:

GR # / Status	GR #: The code identifying the goods receipt note for which you want to record inspection information details (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system displays all the good receipt numbers that are similar to the value entered here. Status: Use the drop-down list box to select the status of the goods receipt note for which you want to enter inspection information details. The system lists the options: “Receipt Frozen”, “Partially Inspect”, “Inspected”, “Partially Moved” and “Blank”. The system leaves the field blank by default.
GR Date From/To	Select the duration for which the GR details should be retrieved. The GR date must be in the same format as displayed in the “Date Format” field in this page. From date: The starting date in the range of GR dates from which the goods receipt details must be retrieved (Date Format). The system lists all the GRs that have been raised later than this date. To date: The ending date in the range of GR dates until which the goods receipt details must be retrieved (Date Format). The system lists all the GRs that are raised earlier than this date.
GR Attributes	Use the drop-down list box to select attributes of the goods receipt. The system lists the following options: “GR Category”, “GR Type”, “User Status” and “Blank”. The system leaves the field blank by default.
Part # / Part Description	Part #: The part number (Alphanumeric, 40). You can enter the number in full or specify it partially using the “” character. The system displays all the goods receipt numbers that have part numbers similar to the value entered here. Part Description: The part description (Alphanumeric, 150). You can enter the description in full or specify it partially using the “” character. The system displays all the goods receipt numbers that have part descriptions similar to the entered here.
Supplier # / Supplier Name	Supplier #: The code identifying the supplier from whom the goods have been received (Alphanumeric, 45). You can enter the code in full or specify it partially using the “” character. The system displays all the good receipt numbers that have supplier codes similar to the value entered here. Supplier Name: The name of the supplier from whom the goods have been received (Alphanumeric, 150). You can enter the name in full or specify it partially using the “” character. The system displays all the goods receipt numbers that have supplier names similar to the one entered here.
Mfr. Serial # / Serial #	Mfr. Serial #: The manufacturer serial number (Alphanumeric, 40). You can enter the number in full or specify it partially using the “” character. The system displays all the goods receipt numbers that have manufacturer serial numbers similar to the value entered here. Serial #: The serial number (Alphanumeric, 40). You can enter the number in full or specify it partially using the “” character. The system displays all the goods receipt numbers that have serial numbers similar to the value entered here.
Packing Slip # / Way Bill #	Packing Slip #: The number identifying the packing slip (Alphanumeric, 40). You can enter the number in full or specify it partially using the “” character. The system displays all the goods receipt numbers that have delivery note numbers similar to the value entered here. Way Bill #: The number identifying the way bill (Alphanumeric, 40). You can enter the number in full or specify it partially using the “” character. The system displays all the goods receipt numbers that have way bill numbers similar to the value entered here.
Part Type	The type of the part. Use the drop-down list box to select the part type.
Assembly Status	Use the drop-down list box to specify whether components are associated to all the active position codes in the component configuration. The system displays the following options: Complete – Select this option to indicate that sub-components are associated to all the mandatory active position codes in the component configuration. Dormant – Select this option to indicate that sub-components are not associated to all the mandatory active position codes in the component configuration. The system leaves the field blank by default.
View Part Info	Check the box to view the part details of the goods receipt note. The system leaves the box checked by default.

Note: Leave all the fields blank to retrieve all the goods receipts irrespective of the search criteria.

Click the “Search” pushbutton to retrieve the results.

The system displays the following in the “Search Results” multiline based on the search criteria entered.

GR #	The number identifying the goods receipt note.
Note: The system displays the part details in the multiline only if the “View Part Info” box is checked.
Part #	The number identifying the part.
Part Description	The description of the part. This is applicable only for parts of type ‘Component’.
Mfr. Serial #	The manufacturer serial number of the part.
Serial #	The serial number of the part.
Condition	The condition of the part.
Status	The status of the goods receipt note.
GR Type	The type of the goods receipt note.
Receiving Warehouse #	The code identifying the warehouse that receives the goods.
GR Date	The date on which the goods receipt note was raised.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Part Type	The type of the part.
Packing Slip #	The number identifying the packing slip.
Way Bill #	The number identifying the way bill.

GR Line #	The line number of the goods receipt note.
Note: The system displays only goods receipt line numbers that are not in “Rejected” status.
Assembly Status	Displays “Complete” if components are associated to all the active position codes in the component configuration. Else displays “Dormant”.
GR Category	The category to which the goods receipt note belongs.
User Status	The user status defined as quick codes.

Check the box in the “Select” column of the multiline to mark a goods receipt note for entering inspection information.

To proceed, carry out the following

Select the “Edit Inspection Information” link at the bottom of the page, to enter the inspection information details for the selected goods receipt note.
Select the “Edit Serial No. Inspection” link at the bottom of the page, to enter the inspection information for the part serial numbers.
Select the “Re-Initialize/ Update Parameter Values” link at the bottom of the page to reinitialize and update the parameter values.
Select the “Initialize & Update Component Configuration” link at the bottom of the page, to initialize and update the component configuration.

For further details, refer to the topic “Initialize & Update Component Configuration – A summary of the activity” in “Component Replacement” Online Help.

Select the “Create Inspection Work Order” link at the bottom of the page, to create the inspection work order.

For further details, refer to the topic “Create Component Work Order – A summary of the activity” in “Component Work Order” Online Help.

Select the “Initialize Maint. Program & Update Compliance” link at the bottom of the page to initialize the maintain program and update the compliance.

Selecting goods receipt note to record inspection information – An overview

If you know the goods receipt note number, you can enter it directly. Otherwise, you can carry out a search using the goods receipt note number, the date range within which the goods receipt notes were raised, the type and the category of the goods receipt note and the user status. You can also search using the supplier code, the supplier name, the way bill and the packing slip number, the part number, the description of the part and the type of the part. This page also provides you with the option of deciding whether or not you want to view the details of the part available in the goods receipt notes.