Creating an engineering advice note

This page allows you to create a new Engineering Advice Note (EAN) for the ESR. Tell me more.

Select the “Create Advice Note” link from the bottom of the “Select Engg Service Request” or “Associate Existing Advice Notes” page.

The “Create Advice Note” page appears.

The system displays the following:

Date Format	The format in which the date fields are displayed in this page. This format is displayed from the “User Preferences” business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.
The system displays the following fields in the “Advice Note Details” groupbox:
Engg Advice Note #	A unique number identifying the engineering advice note (EAN). This number is generated and displayed by the system, when the “Create Advice Note” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

Click the hyperlinked EAN number, to modify the engineering advice note details.
Enter the following fields in the “Advice Note Details” group box:

Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “EAN” transaction type. Mandatory. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Type” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.
Subject	The subject of the EAN (Alphanumeric, 150).
User Status	Use the drop-down list box to set the user status for the EAN. The system lists all the user status of the type “Advice Note User Status” defined in the ‘Create Quick Codes” activity, and that are in “Active” status.
Key Word	The keyword, which could be used to uniquely identify the EAN (Alphanumeric, 25).
EAN Category	Use the drop-down list box to set the EAN category. The system lists all the quick codes of the type “EAN category” defined in the ”Create Quick Codes” activity and that are in “Active” status. Leave this field blank, if you do not wish to set the EAN category.
ATA #	The ATA chapter number on which the EAN is created (Alphanumeric, 16). Mandatory. The ATA number must be defined in the “Aircraft” business component and must be in “Active” status.Help facility available

The system displays the following in the “Engg Service Request Details” group box:

Engg Service Req #

The ESR for which the EAN is being created.

Click the ESR number in the multiline, to view the ESR details.
Created Date	The date on which the ESR was created.
Subject	The subject of the ESR.
Aircraft Model #	The aircraft model for which the ESR has been raised.
Variable Tab #	The tab number of the aircraft model for which the ESR has been raised.
Part #	The part number of the component for which the ESR has been raised.
Serial #	The serial number of the component for which the ESR has been raised.

Note: The part number and the part serial number will be displayed only when the ESR has been raised for a component or an engine.

Problem Description

A textual description of the problem for which the ESR has been raised.

Enter the following fields in the “EAN Details” group box:

Background Details

A textual description of the reasons which led to the creation of this ESR (Alphanumeric, 255). Mandatory. By default, the system displays the background details as defined in the ESR.

Zoom facility available

Recommendation

A textual description of the clarifications given by the engineering department (Alphanumeric, 255). Mandatory.

Enter the following fields in the “Approving Authority Details” group box:

Approval Authority

Use the drop-down list box to select the approval authority for the EAN. The system lists the active approval authorities defined in the "Create Regulatory codes" activity of the “Common Masters” business component. The system displays “Space” by default.

Manufacturer #

The number identifying the original equipment manufacturer (Alphanumeric, 150).

Help facility available.

Note: Ensure the specified manufacturer is a valid manufacturer or supplier (with supplier class defined as “Manufacturer”), if the option setting "Allow Supplier as Manufacturer reference" is set as "Yes" in the “Set Purchase Options” activity of the “Logistic Common Masters” business component. If this option is set as “No”, then the manufacturer must have been defined in the “Aircraft” business component.

The system displays the following field:

Manufacturer Name

The name of the original equipment manufacturer.

Click the hyperlinked manufacturer name, to view the manufacturer details.
Enter the following fields:

Approval Date	The date on which the EAN was approved (Date Format). Ensure that the date is entered in the valid format as defined for the login user in the “User Preferences” business component.
Approval #	The approval number received from the approval authority or the OEM (Alphanumeric, 30).
Remarks	Any remarks pertaining to approving the EAN (Alphanumeric, 255).

Enter the following fields in the “Model Effectivity” multiline:

Aircraft Model #

Use the drop-down list box to select the aircraft model for which the EAN is applicable. The system lists all the aircraft models defined in the “Create Aircraft Model” activity of the “Aircraft” business component, that are in “Active” status. The system will not allow you to select the same aircraft model twice.

Note: By default, the system displays the aircraft model number for which the ESR has been raised, in the first row of the “Model Effectivity” multiline.

The system displays the following in the “Model Effectivity” multiline:

Model Type	The type of the aircraft model.
Model Description	A textual description of the aircraft model.

Check the box in the “Select” column of the multiline to mark a aircraft model details for deletion
Click the Delete icon in the tool bar above the multiline, to delete the aircraft model selected in the multiline

Enter the following in the “Document Attachment Details” group box:

File Name

The name of the file attached (Alphanumeric, 50).

Help facility available.

Select the “View File” link provided alongside, to view the file details.
Click the “Create Advice Note” pushbutton to create the new EAN.

Note: This action is workflow-enabled. You can configure further processing of this document in the "Workflow Management" business component.

Details such as Background, Recommendations, Approval authority and Model Effectivity are stored along with the system-generated EAN number.

The status of the newly created EAN is updated to “Fresh”.

The “Fresh” EAN is associated to the selected ESR and the status of the ESR is temporarily set to “Closed” till it is released by the “Release Response” activity of the “Engineering Advice Note” business component. But the ESR record retains the actual status as “Confirmed” and does not display the EAN association to the user who has raised the service request.

In case of engineering service requests with “Response Declined” status, the fresh EAN will get temporarily associated with the ESR number. But this record retains the actual status as “Response Declined” and will not display the EAN association to the user who has raised the service request.

The system stores the login ID and the server date for the newly created EAN.

The system updates the “Created By” and “Modified By” fields for the EAN with the login user name. Similarly, the “Created Date” and “Last Modified Date” fields are updated with the current server date.

If the EAN is applicable for aircraft, the system updates the variable tab number of the aircraft in the “Aircraft Effectivity” page of the EAN.

If the EAN is applicable for component or engine, the system updates the part number and the part serial number of the selected ESR in the “ Part Effectivity” and “Serial Number Effectivity” pages of the EAN.

Note: The user can define Aircraft Effectivity details only if the EAN is raised on “Aircraft” and can define part effectivity details only if the EAN is raised on “Engine / Component

To proceed, carry out the following

Select the “Edit Reference Details” link from the bottom of the page to modify the reference document details of the EAN.

Refer the topic “Editing reference document details for the EAN – An overview” for more details.

Select the “Edit Aircraft Effectivity” link from the bottom of the page to modify the aircraft for which the EAN is applicable.

Refer the topic “Editing Aircraft Effectivity details for the EAN – An overview” for more details.

Select the “Edit Part Effectivity” link from the bottom of the page to modify the part details for the EAN.

Refer the topic “Editing Part Effectivity details for the EAN – An overview” for more details.

Select the “Release Advice Note” link from the bottom of the page to select an EAN and release it as a response for an ESR.

Creating an engineering advice note – An overview

This page allows you to create a new Engineering Advice Note (EAN) for the ESR. You can enter a unique keyword, which would help you to easily identify the EAN at any point. You can also enter the recommendations given by the engineering cell. The EAN needs to be approved by the regulatory authorities or the OEM as the case may be. However the engineering cell requires the approval details for any major changes made. The status of the new EAN is updated to “Fresh” status.

Note: If you have invoked this page from the “Associate Existing Advice Notes” page, the system displays the details of the selected EAN. You can modify the existing EAN and save it as a new EAN. A new engineering advice note number will be generated.

Prerequisites

“Create Numbering Class” activity under the “Document Numbering Class” business component.
“Create Aircraft Model” activity of the “Aircraft” business component.
“Create ATA Chapter” activity of the “Aircraft” business component.
“Create Quick Code” activity.