Managing flight contract

This activity enables you to keep a record of essential flight contract information. With the help of various tabs you will be able to record multiple information relating to a flight contract like the flight details, information on the aircraft crew. Tell me more.

Select the “Manage Flight Contract” activity under the “Flight Contract” business component.

The “Manage Flight Contracts” page appears.

Enter the following fields in the “Contract Details” group box:

Contract #	The number identifying the contract. Data entry in this field is mandatory on creation of a sale contract. Data entry in this field is mandatory if you wish to select the “Modify Contract” radio button. Ensure the following: The contract number specified in this field does not have any special characters other than " - " or "/ “. The contract number specified here exists for the login user while modification. Ensure that the contract number entered in this field is specified for the login OU if you wish to modify the contract. Help facility available
	In the editable box alongside, enter the number identifying the revised contract for which you wish to modify the details. Ensure the following: The number entered in this field is a valid revision number for the Contract if you wish to modify the contract. In “Create Contract” mode, this field is left blank or “0” is specified in this field.
Create Contract	Select this radio button if you wish to create a contract. Ensure that when this radio button is clicked, you do not enter contract # in the “Contract # / Rev #” field.
Modify Contract	Select this radio button if you wish to edit the details of a contract, Mandatory if you wish to edit contract details.

Click the “Get” pushbutton to retrieve the details of the contract.

The system performs the following:

Retrieves the latest revision number automatically.

Select the “Main Info.” tab page to record contract details.
Select the “Aircraft Details” tab page to record aircraft details.
Select the “Aircraft Crew Info.” tab page to record details of aircraft crew.
Click the “Save Contracts Info.” pushbutton to save the “Main Info.” Details against the specified Contract #

The system performs the following:

Auto generates a new incremental Contract #.
Generates Revision # as “0”.
In case of an approved contract, generates an incremental Revision # and saves all the modified details to that revision number.
Updates the status of the contract from “Draft” to “Fresh” only if the following details are specified in the Edit Pricing & Invoicing Info. page:

Values must have been defined in the “Parameters” tab.
At least one definition must have been made in the “Inv. Basis” tab
At least one rate definition should be defined for each of the Billing Heads (excluding Operating Charges for Usage) in the "Inv. Rates" tab page for which invoicing basis is defined.
If the parameter “Slab rates for usage based charges” in the “Parameters” tab of the “Edit Pricing & Invoicing Info” page in the current business component is set as “Applicable”, at least one rate in the 'Usage Rates - Slab Based' page must be defined. If the option is set as “Not Applicable” at least one rate in the "Inv. Rates" page must be defined.
Bill to Customer must have been defined in the Contract if the type of contract is “Customer Specific”.

Allows modification only for Revision # that is other than “Confirmed”, “Revised”, “Cancelled”, “Closed” or “Approved” status.
Updates the status as “Fresh” for modifications made to a Revision # that is in “Returned” status.
For unapproved contracts, updates the modified details against the same Contract # / Revision # without generating any incremental Revision #.
Does not allow details of the contract to be modified by a different user.
Updates the Effective From Date as follows:

With the commencement date when Revision # is 0.
With the Revision Effective From Date when Revision # is 1.

Click the “Confirm” pushbutton to confirm a contract.

The system performs the following:

Updates the Invoice Milestone in "Flight Billing" if the Contract Type is “General” and “Calendar Month” is specified for the option “Billing Horizon for Invoicing” in the “Parameters” tab page of the “Edit Pricing & Invoicing Info.” link page in the “Manage Flight Contract” activity of the “Flight Contract” business component.

Note: The system updates the status of the contract as “Confirmed” only if the status of the Contract # / Revision # is “Fresh”.

Click the “Cancel” pushbutton to cancel a contract.

Note: The system updates status of the contract as “Cancel” only if the status of the Contract # / Revision # is in “Draft” “Fresh” or “Returned” status.

To proceed, carryout the following:

Select the “Edit Pricing & Invoicing Info.” link at the bottom of the page record the pricing information for objects covered in the contract.
Select the “Edit Additional Info.” link at the bottom of the page to record additional information for the contract.

The system displays the following fields in the “Record Statistics” group box:

Created by	The login user id of the person who created the contract.
Created Date	The date on which the contract / revision was created.
Last Modified By	The login user id of the person who modified the contract details last.
Last Modified Date	The date on which the contract was modified last.
Confirmed by	The name of the user who confirmed the contract.
Confirmed Date	The date on which the contract was confirmed.
Cancelled by	The name of the user who cancelled the contract.
Cancelled Date	The date on which the contract was cancelled.
Approved by	The name of the user who approved the contract.
Approved Date	The date on which the contract / revision # is approved.

Prerequisites

4 Aircraft Reg # must be defined in “Active” status in the “Aircraft” business component.

4 Customer Call sign # must be defined in the “Common Master” business component.