Recording aircraft crew information

This section enables you to define information pertaining to the crew associated with the charter flight. For example type of crew, aircraft assigned to the crew, units and so on.

Select the “Aircraft Crew Info.” tab page in the “Manage Flight Contract” activity of the “Flight Contract” business component.
Enter the following field:

Rate Defn. at

Use the drop-down list box to specify at which level rate is defined for the contract.

Contract Level - Select this option if you wish to define rate for the entire contract.
Aircraft Level – Select this option if you wish to define rate for each aircraft.

The system displays “Contract Level” by default in this field.

Help facility available

Enter the following fields in the multiline:

Note: The system displays the “Aircraft Model #”, “Aircraft Reg. #” and “Rate Defn. for A/c” fields only if “Aircraft Level” is selected as the “Rate Defn. at”.

Aircraft Model #

The number identifying the model of the aircraft for which you wish to record aircraft crew details. Data entry in this field is mandatory if no value is specified in the “Aircraft Reg. #” field.

Help facility available

Aircraft Reg. #

The registration number of the aircraft for which you wish to record aircraft crew details. Data entry in this field is mandatory if no value is specified in the “Aircraft Model #” field. Ensure that the number entered in this field is a valid Aircraft Reg. # in active status as defined in the “Aircraft” business component.

Help facility available

Note: Ensure that the Aircraft Model # - Aircraft Reg. # is a valid combination as defined in the “Aircraft business component.

Crew Type

Classification / grouping Use the drop-down list box to specify the classification to which the crew belong. Mandatory. The system lists all the active values as defined for the entity “A/c Charter Service" under the Category Type "Crew Type", in the “Category” business component.

Nos.

Indicates the number of resources associated with the crew type

Ensure that the number entered in this field is a positive integer greater than 0.

Crew Assign. Type

Use the drop-down list box to specify the mode of employment assigned to the crew type. Example: Full Time, Part Time, Scheduled Basis. The system lists all the active values as defined for the entity “A/c Charter Type” in the “Create Category Types” activity in the “Category” business component.

Ensure that the value entered in this field is a Crew Assign Type as defined in the “Category” business component.

By default the system leaves this field blank.

Note: Ensure that the Aircraft Crew Details combination of Aircraft Model #, Aircraft Reg. #, Crew Type, Skill # and Crew Assign. Type is a unique combination.

Crew Specs.	Any additional remarks pertaining to the crew. For Example: The Qualifications of a particular Crew member
Charge Basis	Use the drop-down list box to specify the basis on which charge is levied. Mandatory. The system lists the options: Additional – Select this option if charge is not included in the flight charter rate and therefore will be levied separately. Incl. in Flight Rate – Select this option if charge is included in the flight charter rate. By default the system leaves this field blank.
Currency	Use the drop-down list box to select the code identifying the currency in which the invoice that you want to retrieve has been created. All the currencies that have been assigned as permitted currencies for the company will be available for selection in the ascending order. By default the system displays the “Billing Currency” as specified in the “Main Info.” tab page.
Unit	Use the drop-down list box to select the basis on which rate is charged for the crew as specified in the flight contract. Data selection in this field is mandatory if “Additional” is specified as the “Charge Basis”. The system lists the options: Days - Select this option if the rate is specified on the basis of number of days. Hours - Select this option if the rate is specified on the basis of number of hours. Note: Leave this field blank if “Charge Basis" is specified as the “Incl. in Flight Rate”.
Rate Per No. / Unit	The rate specified per unit. Data entry in this field is mandatory if “Additional” is selected as the Charge Basis. Ensure that this field is left blank if “Incl. in Flight Rate” is selected as the Charge Basis.
Rate Defn. for A/c	Use the drop-down list box to specify the basis on which the rate for the crew is applicable to an aircraft. Mandatory. The system lists the following options: As Primary - Indicates that the rate for the crew is applicable on the primary aircraft. As Substitute – Indicates that the rate for the crew is applicable on the substitute aircraft. As Primary incl. Substitutes – Indicates that the rate for the crew is applicable on both the primary as well as the substitute aircraft. By default the system leaves this field blank.
Pricing Notes	Textual description of pricing combination for your reference.
Effective from	The date from which the associated personal type is valid for the contract. Ensure that the date entered in this field is later or equal to the contract’s Revision Effective From Date.
Effective to	The date until which the associated crew type and the rate is valid for the contract. Ensure the following: The date entered in this field is later than the “Effective From” date. The date entered in this field is less than or equal to the contract’s Revision Effective To Date. Note that the system considers the Revision Effective to date of the contract if no date is entered in this field.

Note: Ensure that the Effective from and Effective to dates for the Aircraft Model #, Aircraft Reg. #, Crew Type, and Crew Assign Type combination, is not overlapping.

Note: Ensure that the Aircraft Model #, Aircraft Reg. #, Crew Type and Crew Assign. Type combination is unique for each row in the multiline.

Select the “Save A/C Crew Info.” group box to save all the aircraft crew details against the Contract # / Revision #.

The system performs the following:

Updates the status of the contract from “Draft” to “Fresh” only if the following conditions are true:

1. Values have been defined for the parameters.

2. At least one definition has been made in Invoice Basis.

3. Rates must have been defined in the Invoice rates tab / invoice rates – slab in the “Edit Pricing and Invoicing Details” page in the current business component.

4. Invoicing policies and Bill to Customer must have been defined in the contract.

Prerequisites

4 Details must be provided in the “Main Info.” tab.