Planning material

This page allows you to view all the unsatisfied material requests. Tell me more.

•  Select the “Plan Material” link under the “Stock Demand Mgmt.” business component.

The “Plan Material” page appears.

•  Enter the following fields in the “Search Criteria” group box to retrieve unsatisfied material requests. Data entry in the following fields is optional:

• Enter the following fields:

Note: The adjacent drop-down list box values get loaded depending on the selection of the MR Attributes value.

a)   If you select MR Priority, the system loads the adjacent drop-down list box with the values   that are Active in Maintain material Request Priority Codes

b)      If you select “Request For”, the system loads the adjacent drop-down list box with the values, “Internal”, “Customer”, “Internal and Customer”.

c)       If you select “Stock Status”, the system loads the adjacent drop-down list box with the values of all the active stock statuses that are mapped to the transaction type “Material Request”.

d)       If you select “MR class”, the system loads the adjacent drop-down list box with values General, Maintenance and Replenishment.

e)   If you select "MR Type", the system loads the adjacent drop-down list box with values "Planned", "Unplanned" and blank. The system displays the 'blank' value, by default.

Note: If you select the value “Stock Availability” from the drop-down list box, the system loads the adjacent drop-down list box with the values, “All Available Warehouses” and “Defined Transfer Warehouses”.

If you select the value “New Part” from the drop-down list box, the system loads the adjacent drop-down list box  with the values, “Include”, “Exclude” and “Exclusive”

a)     If you select “Display Option” as “New Part” and select “Include” from the adjacent drop-down list box, the system will display MR line items with parts not defined in the Part master in addition to the other line items.

b)      If you select “Display Option” as “New Part” and select “Exclude” from the adjacent drop-down list box, the system will not display MR line items with parts not defined in the Part master.

c)       If you select “Display Option” as “New Part” and select “Exclusive” from the adjacent drop-down list box, the system will display only MR line items with parts not defined in the Part master.

• Click the “Get Details” pushbutton, to retrieve the warehouse details.

Note: Alternate part # in PBH stock status will be considered as Available Qty / Free Qty only if the corresponding Aircraft Reg # or Component # is under PBH agreement with the supplier who is providing the alternate part # under PBH.

Note: If the MR Type is Maintenance, for the available quantity calculation, the alternate part will be considered only if the alternate part is effective on the aircraft for which the Material Request is requested.

The system retrieves all the material requests for which quantities remain pending to be allocated.

The system displays the following fields in the “Request Matrix” multiline:

Note: Click the hyperlinked “Part #” to view the part information.

Note: The system calculates the available quantity as Sum of Free Qty of (Requested Part in requested stock status + Requested part in alternate stock status + Alternate part in the requested stock status + Alternate part in alternate stock status) in the requested warehouse.

1. if Consignment is defined as an alternate stock status then the same is considered for computing available Qty.

2. If a specific serial # or lot # is requested in the Material Request, system displays Available Quantity only if the specific Serial # or Lot # is available in the requested warehouse.

3. If the ‘Request For’ in the Material Request is “Customer”, system displays the Available Quantity of the Part in "Customer" Owned stock status.

Note: The system calculates the unallocated MR quantity as Unallocated MR Qty = Requested Quantity – Expected Quantity.

Note: If the MR class is “Maintenance” or “General”, the expected quantity is calculated based on hard-allocated quantity, issue quantity, purchase request quantity and stock transfer order quantity.

Note: If the material request is of “Normal” priority, then the system:

a)       Retrieves all the locations and warehouses as identified in the “Set Options” activity of the current business component, for the specified priority and for which the free quantity is greater than zero.

b)      Checks for the availability of free quantity in the warehouses identified, in the order of the sequence as defined in the “Set Options” activity.

(Free quantity = Stock Quantity in stock status requested “-“ Reserved Qty in stock status requested)

c)   Displays “Suggested Transfer Location” and “From Warehouse” as blank, if none of the identified warehouses has free quantity.

d)  System will also consider other customer stocks as Free Quantity based on the following option settings:

• ‘‘Usage of Customer Parts in case of shortage of Internal Parts” under the category ‘Stock Demand Management’ set as “Allowed” in the “Set Inventory Process Parameter” screen of the “Logistics Common Master“ business component.

• Demand & Receipt pegging preferences across ownership is defined for the Requested ownership.

e)   If a specific serial # or lot # is requested in the Material Request, system displays Free Quantity only if the specific Serial # or Lot # is available in the warehouse

f)   If the ‘Request For’ in the Material Request is “Customer”, system displays the Free Quantity of the Part in "Customer" Owned stock status a)     The system will also displays the other customer parts as Free Quantity based on the following option settings:

• 'Usage of other Customer stocks’ under the category ‘Customer Parts Usage’ set as “Allowed” in the “Manage Additional Options” screen of the “Customer“ business component.

• Demand & Receipt pegging preferences across ownership is defined for the Requested customer.

Note: If the material request priority is “AOG”, then the system:

a)       Retrieves all the locations and warehouses that are not identified for “AOG” priority in the “Set Options” activity of the current business component, for which the free quantity is greater than zero.

(Free quantity = Stock Quantity in stock status requested “-“ Reserved Qty in stock status requested)

Note: The system retrieves the locations and warehouses that are not identified for “AOG” priority in the “Set Options” activity because the requested stock would have been automatically issued to the requesting warehouse, if the stock was available in the warehouses defined for “AOG” priority in the “Set Options” activity,

Note: The system calculates the warehouse free quantity as:

WH. Free Qty = Total quantity in the warehouse – (Total quantity of hard allocated parts + Total quantity of shelf life expired parts + Total quantity of parts which are already specified in the issue document + Total quantity of parts of condition "Unserviceable").

Note: If the preferred condition of the part is specified in the material request, only those parts with the specified condition will be considered while computing the warehouse free quantity.

Note: If the MR Type is Maintenance, for the WH. Free quantity calculation, the alternate part’s quantity will also be considered, if the alternate part is effective on the aircraft for which the Material Request is requested

Note: If the specific serial # for a part under requested ownership/stock status is not available in the warehouse, the system considers the same serial # available albeit under alternate ownership/stock status (as defined in the UDSS component) free/available for allocation. Similarly, any quantity of the requested serial # available under valid alternate stock status (as defined in the UDSS component) in a transfer warehouse will also be considered for allocation to the MR. However, for these to happen “Alternate Stock Status“ must be allowed in the Set Options activity of the Stock Demand Management component for the warehouse.

Note: The system displays PO / RS quantity, only for those purchase orders and release slips:

a)       Which are in the “Open“ status.

b)      Which are not of type “Dropship”.

c)       Where PO / RS line part number is the same as the requested part number. If they are not the same and the material request line allows alternate part numbers, then the PO / RS line part number should have the same prime part as the requested part.

d)       Where the delivery date is between the starting and ending dates of the requested date range.

e)       If the PO / RS line has multiple schedules, then the system considers only the first schedule date.

f)         The system considers the PO quantity for only those purchase orders for which the receipt recording option is set as “GR Movement”.

Note: The system displays the repair order quantity, for all those repair orders where the part is

a)       Issued but not yet received

b)       Declared as “BER” (Beyond Economic Repair) with salvage action set as “By Repair Shop”.

c)       Where the expected return date is between the starting and ending dates of the requested date range.

d)       Where the RO line part number is the same as the requested part number. If they are not the same and the material request line allows alternate part numbers, then the RO line part number must have the same prime part as the requested part.

Note: The system displays the quantity in shop, for all the component work orders that are not in “Cancelled”, “Closed” or “Pre Closed” status, where the part is same as the requested part number. If they are not the same and the material request line allows alternate part numbers, then the part in the CWO must have the same prime part as the requested part.

If multiple component work orders for the same component ID exist then the system considers the CWO with the last expected completion.

Note: The system displays “In Transit Qty”, for all the “Authorized” stock transfer orders,

a)       Where the part is same as the requested part number. If they are not the same and the material request line allows alternate part numbers, then the part in the stock transfer order should have the same prime part as the requested part.

b)      Where the stock transfer order is still not allocated to any material request.

c)     With parts in consignment stock status.

Note: If the MR allows alternate parts, the system displays the in-transit quantity of parts that are specified as direct alternate, conditional alternate or customer-specific alternate for the requested part, in the “Maintain Alternate Part Numbers” activity of the “Part Administration” business component.

Note: The system displays the parts specified as customer-specific alternate only if the customer # is specified in the material request, and considers the alternate parts only for that customer.

Note: The system displays loan order quantity, for all the loan orders in “Authorized” status,

a)       Where the part is same as the requested part number. If they are not the same and the material request line allows alternate part numbers, then the loan order part should have the same prime part as the requested part.

b)      Where the need date is between the starting and ending dates of the requested date range.

Note: The system displays rental order quantity, for all the loan orders in “Authorized” status,

a)       Where the part is same as the requested part number. If they are not the same and material request line allows alternate part numbers, then the rental order part should have the same prime part as the requested part.

b)      Where the need date is between starting and ending dates of the requested date range.

Note: The unserviceable quantity will be displayed based on the set option ‘Basis of U/S Stock Qty to be considered for Material Planning’ defined in the “Set Inventory Process Parameters” screen of the “Logistics Common Master” business component.

a)   If the set option is set as “1”, then the system displays the unserviceable stock quantity as the total of stock with available Qty > 0 (Excluding Allocated Qty), across all warehouses with the Condition as 'Unserviceable'.

b)  If the set option is set as “2”, then the system displays the unserviceable stock quantity as the total of stock with available Qty > 0 (Excluding Allocated Qty), in the Warehouses for which the Warehouse Category identified corresponds to Unserviceable Warehouse as defined in the “Material Inquiry Set Options” screen.

c)  If the set option is set as “3”, then the system displays the unserviceable stock quantity as the total of stock with available Qty > 0 (Excluding Allocated Qty), in the Warehouses defined as Unserviceable Warehouse in the “Set Options” screen under “Component Maintenance Planning” business component.

•  Enter the following fields in the multiline:

Note: The process quantity must be greater than zero. Ensure that process quantity is less than or equal to free quantity in the From warehouse #. If the Process Quantity is available then the quantity entered in this field will be the quantity for Stock Transfer or Purchase Request against the Material Request #, Line #.

Note: The Processing status for the same MR#, Line# and From Warehouse combination must not be duplicated.

•  Click the “Update” pushbutton, if you intend to update the details pertaining to the selected material request.

The system updates the details for the “Material Request # - Line #” combination in the “Material Request” business component. The system also updates the details for the “Material Request # - Line #” combination in the stock transfer order and purchase request created to satisfy the material request

To traverse between records in the multiline

•  Click the “Previous” pushbutton to view the previous set of records.

•  Click the “Next” pushbutton to view the next set of records.

To create a stock transfer order

If free stock is available for the requested part in different warehouses, you can raise a stock transfer order to transfer the stock from these warehouses to the warehouse on which the demand is raised.

• Click the “Create Stock Transfer” pushbutton to transfer the stock.

The system generates a single stock transfer document in “Authorized” status, for all the material requests that have similar “Suggested Transfer Location” and “From Warehouse #” based on the “Numbering Type for Auto Stock Transfer” defined in the “Set Options” activity of the current business component. If the parameter "Confirmation of Stock Transfer Issue generated during Inter Warehouse Transfer processed from Plan Materials screen"  is '1'” under the category “Process Automation” in the Set Warehouse Process Parameters activity, the system will generate the stock transfer order in the Authorized status and the related stock transfer issue in the ‘Confirmed’ status for the warehouse from which the part is transferred. However, if “Confirmation of Stock Transfer Issue generated during Authorization of Inter Warehouse Transfer” is ‘0’, the system generates a stock transfer issue in “Fresh” status.

Note: If the preferred condition of the part is specified in the material request, then the stock transfer order will be created only for parts with the specified condition.

Note:  If the MR Type is Maintenance, alternate parts will be considered for transfer only if the alternate part is effective on the aircraft for which the Material Request is requested.

Note: If the MR is an Exchange MR and Exchange Entity is “Top Assembly”, then creation of stock transfer is not allowed.

Note: For customer-based material requests, the system ensures that a single stock transfer document is not created for multiple customers.

The system performs the following on clicking the “Create Stock Transfer” pushbutton:

• Ensures that the “Suggested Transfer Location” and “From Warehouse” are not blank, for the selected MR line number.

• If the stock status differs across ownership, a separate stock transfer is created.

•  The priority is set as “AOG” even if a single MR is of “AOG” priority. Else, the priority is set as “Normal”.

• The earliest need date among the need dates of all the selected material requests is set as the “Need Date”. If all the selected material requests have the same need date, then the oldest created date among the created dates of all the selected material requests will be set as the “Need Date”.

•  For the stock transfer document, the system considers:

a)   “Suggested Transfer Location” as “From Stocking Point”, “From Warehouse” as “Transfer Warehouse “ and the “Warehouse” as “To Stocking Point”.

b)    Stock updation mode as “Manual”.

c)     Transfer type as “General”.

d)    Reason for stock transfer as ”Stock for material requested”.

•  The system allocates the parts in the following order, based on the MR Need Date:

·          Allocates parts for MR of “AOG” priority where alternate parts are not allowed.

·          Allocates parts for MR of “AOG” priority where alternate parts are allowed.

·          Allocates parts for MR of “Normal” priority where alternate parts are not allowed.

·          Allocates parts for MR of “Normal” priority where alternate parts are allowed.

 Note: If the MR does not allow alternate parts, the system carries out the following:

·          Allocates the requested part number from the selected warehouse, if available.

·          Allocates the quantity available for the requested part in the warehouse, if the requested part quantity is not available.

·          Ignores the MR line item, if zero quantity is available in the warehouse.

Note: If the MR allows alternate parts, the system allocates an alternate part for the requested part only if the requested part is not available.

• If the stock transfer is requested for a particular material request belonging to a particular customer  and if the parts being transferred are none-controlled, then the system ensures that the warehouse-zone-bin where the stock is being transferred is mapped to the particular customer as an exclusive storage category  in the “Maintain External stock Allocation” page of the “Storage Administration” business component, only if the parts  have the stock status attribute set as “Ownership-Customer” in the “User Defined Stock Status” business component. Consignment stock status is allocated.

Note: The remarks entered for a “Material Request – Part #” combination will be updated in the stock transfer created, even if the user creates the stock transfer order without executing ‘Update Remarks’.

Note: Alternate part # in PBH stock status will be considered for transferring only if the corresponding Aircraft Reg # or Component # is under PBH agreement with the supplier who is providing the alternate part # under PBH.

Note: The system displays a warning message when a Stock Transfer Order is created for Material Request with Hazmat parts if the parameter ‘Informational Message on generation of Stock Transfers from Plan Material for Hazmat Parts’ under Category ‘Stock Demand Management’ is set as ‘Required’ in the “Set Inventory Process Parameter” activity of the Logistics Common Master” business component.

• Generating MMD reports for transferred parts: If the process parameter “Print MMD for Stock Transfer Issue generated in Confirmed status during Authorization of Inter Warehouse Transfer” under the category “Stock Management Report” in the “Set Inventory Process Parameters actviity in Logistics Common Master is ‘1’, the system automatically generates MMD report for the stock transfer issues in Confirmed status.

To create issue

•  Click the “Create Issue” pushbutton to create a maintenance issue document for the part and the required quantity of material.

Note: Alternate part # in PBH stock status will be considered for issuing only if the corresponding Aircraft Reg # or Component # is under PBH agreement with the supplier who is providing the alternate part # under PBH.

Note: If the MR Type is Maintenance, alternate parts will be considered for issuing only if the alternate part' is effective on the aircraft for which the Material Request is requested.

Note: If the MR is an Exchange MR and Exchange Entity is “Top Assembly”, then creation of direct issue is not allowed.

The system performs the following validations on clicking the “Create Issue” pushbutton:

•  Ensures that the receiving warehouse for the material request is either available or left blank. If available, the stock available in the requesting warehouse will be issued..

•  Ensures that maintenance issue transaction is allowed in the specified “From warehouse”.

•  Checks the stock availability in the Available Qty field of the From Warehouse#.

•   The system generates Maintenance issue documents of “Fresh” status.

•   The system generates the Issue Warehouse as the From Warehouse.

•  If the Process Quantity value is left blank, the Issue quantity will be equal to the least of MR pending quantity or free quantity.

• If the Process Quantity value is available, the Issue Quantity will be equal to the Process quantity.  Also, ensure that the Process Quantity is greater than zero and the Process quantity should be lesser than or equal to the least of MR pending quantity or free quantity.

• Ensures that the sum of Issue quantities identified for a MR line item from different “From Warehouses” does not exceed the Unallocated MR quantity.

•  Ensures that for the same MR#, Line # and From Warehouse combination, the Processing status is not duplicated.

• Generates ownership-wise STI documents for parts requested in the MR.

•  The system generates a unique Issue# for a unique combination of MR# and Warehouse.

To create ‘Make’ work order

• Click the “Create Make Order” pushbutton to create a shop work order of Job Type ‘Make’.

Note: You can create a Make work order only if Source is ‘Make’ and Planning Status is ‘Active’ for the part. It is also mandatory that Shop Job Types (Shop Work order Types) be defined for Default Exe. Doc.Type of the part in the Define Process Entities activity of Common Master. However, you cannot create a “Make’ work order;

• For an ‘Offline warehouse’

• For a new or invalid part

• If warehouse or Default Exe. Doc. Type or warehouse is not specified in the material request

• If the process quantity is 0

On creation of ‘Make’ shop work order, the system in addition to regular work order details incorporates the following manufacturing information into the work order for the part:

• Job type

• Exe.Doc. Type

• Manufacturing Data

• Product Structure

• Process Plan

• Drawing information

• Part and Task drawings

• Certificate information

However, you cannot create a Make order under conditions elaborated in the below table.

To create a purchase request

You can raise a purchase request, if alternate sources for the part are not available in any warehouse.

• Click the “Create Purchase Request” pushbutton to create a purchase request for the stock.

The system creates a purchase request, updates the status as “Authorized” and saves the material request number, material request line number as the reference doc number and reference doc line number for the purchase request line number.

The system performs the following on clicking the “Create Purchase Request” pushbutton:

•  Ensures that the Requesting warehouse is available.

•  Ensures that the Processing Status is entered only once for a MR#, Line # and From Warehouse combination.

• The system ignores the value entered in the Ship By and Shipping Instructions fields.

• Ensures that the Process Quantity should be a value greater than zero.

• If the Process Quantity is available, the quantity entered in this field will be the quantity for Purchase Request against the Material Request # and Line # combination.

• Ensures that the requesting warehouse allows “Goods Receipt” transaction. If the requesting warehouse does not allow “Goods Receipt” transaction, the “Receiving Warehouse” must be specified in the “Set Options” activity of the current business component.

•  Ensures that the requested part is set as “Purchasable” in the “Part Administration” business component.

•  Ensures that the internal and customer-owned parts are not requested through the same purchase request.

•  Ensures that the requested parts are not in “Loaned”, “Consignment” or “Customer Goods” stock status.

• Ensures that the stock status of the requested part is mapped to the “Loan Order” transaction, with the ownership attribute set to “Ownership-Supplier” in the “User Defined Stock Status” business component.

• If MR does not allow alternate parts, the purchase request will be raised on the Material request part number. If MR allows alternate parts, the purchase request will be raised on the prime part number of the material request part number.

• For a customer-based material request, the system concatenates the customer number with the remarks at the beginning of the remarks and displays the concatenated result. If the purchase request is created for multiple customers based on different material requests, the system concatenates the respective customer numbers with the remarks for a specific line number and displays the result. The system performs the concatenation only if the stock status specified for the parts for a given line number is a customer-owned stock status, as defined in the UDSS business component.

• The purchase request priority is set as "AOG" even if one MR is of "AOG" priority. Else, the purchase request is set as "Normal".

• The purchase request type is set as “PBH”, if the requested stock status for the part in the selected MR, is set as “PBH”.

• The purchase request type is set as “Others”, if any of the parts specified in the MR have the stock status attribute set to “ Ownership-Customer” in the “Create User Defined Stock Status” activity of the “User Defined Stock Status” business component and if the customer # is specified in the MR.

• The purchase request type is set as “Owned”, if all the parts specified in the MR have the stock status attribute set to “Ownership-Internal” in the “Create User Defined Stock Status” activity of the “User Defined Stock Status” business component.

• The part number specified in the PR is the MR part number, if the MR does not allow the alternates. Otherwise the part number specified in the PR is the prime part number of the requested part number.  The value of the  "Alternate Type" field in the “Purchase Requisition” business component is set as "Allowed", if the "Alternate Allowed?" field in the “Material Request” business component is set as blank. Otherwise the value in the "Alternate Allowed?" field is set to the "Alternate Type" field

Note: The requested parts in the material requests selected for creating a purchase request, must have the same requested stock status.

•   The purchase request will be raised for the “Unallocated MR Qty”.

• When a purchase request is created based on material requests, the Substitute Part # for the part from the material request becomes the Alternate Part # for the part in the purchase request.

Note: The remarks entered for a “Material Request – Part #” combination will be updated in the purchase request created, even if the user creates the purchase request without executing ‘Update Remarks’.

Note: If the MR is an Exchange MR, the Exchange Approval and the Exchange Quote Approval must not be kept pending for the creation of purchase request.

To proceed further

• Select the “Create Purchase Request” link to create purchase request for the selected material requests, if the material is not available in any warehouse.

  Note:  The system performs the following validations on clicking the “Create Purchase Request” link:

a)     Ensures that at least one record is selected in the multiline.

b)      Ensures that the selected part is purchasable.

c)     Ensures multiple requesting stock statuses with multiple ownerships are not selected.

d)     Ensures that line items with multiple requesting units are not selected,

e)    The system transfers the details such as, Part#, MR#, MR Line#, Need Date, Alternate Part Allowed, Alternate part # to the “Purchase Request” page multiline. The system identifies the Purchase UOM of the part from the purchase information in the Part Master and converts MR quantity in terms of Purchase UOM and transfers these details to the “Purchase Request” page multiline

f)     If the Requesting warehouse # is not blank, the system identifies the Receiving Warehouse for the MR Warehouse and transfers the details to the “Purchase Request” page as the default warehouse for each line item. 

g)       If Receiving warehouse # is not defined, the system checks whether GR transaction is allowed for the Requesting warehouse #.  The system transfers the details of the Requesting warehouse only if GR transaction is allowed, if Requesting warehouse # is left blank, the system does not transfer any warehouse #.

h)     The Purchase Request Type is set as “PBH” ', if the Requesting Stock Status of all line items are set as “PBH”.

i)       The Purchase Request Type is set as “' Owned”  if the Requesting Stock Status is “Internal”.

j)       The Purchase Request Type is set as “'Others” for any other Requesting Stock Statuses.

k)     The system identifies the Requesting Unit and defaults in the header. The purchase request priority is set as “AOG” even if one MR is of “AOG” priority. Else, the purchase request priority is set as “Normal”.

l)      Ensures that the MR# and Line # combination is unique.

m)   Ensures that the Process Quantity value is greater than zero.

n)     Ensures that Ownership is the same for the same MR# and Line # combination.

• Select the “Create Loan Order” link to crate loan order.

• Select the “Plan Work Order” link to create / modify work order.

• Select the “Route Unserviceable Components / Parts” link to route unserviceable components / parts to the warehouse.

• Select the "External Stock Availability" link to check the stock availability from different sources.

• Select the “View Availability of Alternate Parts” link at the bottom of the page, to view the availability of alternate parts in the warehouse.

Refer to the “Stock Maintenance” Online help for more details.

• Select the “View Availability of Alternate Parts” link at the bottom of the page, to view the availability of alternate parts in the warehouse.

Refer to the “Stock Maintenance” Online help for more details.

• Select the “View PO / RS Details” link at the bottom of the page to view the purchase order or release slip quantity details.

• Select the “View Quantities Under Repair” link at the bottom of the page to view the details of the quantity of part under repair.

• Select the “View Quantities In Shop” link at the bottom of the page to view the details of the quantity of parts in shop.

• Select the “View Quantities In-Transit” link at the bottom of the page to view the details of the quantity of part in transit due to stock transfer.

• Select the “View Loaned – In Quantities” link at the bottom of the page to view the details of the quantity of parts loaned.

• Select the “View Rented – Out Quantities” link at the bottom of the page to view the details of the quantity of parts rented out.

• Select the “Inquire Material Count and Location information” link to view the quantity and location details of the part and its alternates.

• Select the “Inquire Stock Across Locations” link at the bottom of the page to see the balance of parts in all warehouses of the organization unit.

• Select the “Check Part Availability” link at the bottom of the page to check the part availability.

Refer to the “Stock Maintenance” Online help for more details.

Planning material details – An overview

This page allows you to view all the unsatisfied material requests, total quantity of the requested parts inclusive of the alternate parts that are available for allocation, and also the warehouse from where the part can be transferred.

To satisfy the material request,

a)       A stock transfer document can be generated, if the requested stock is available in any of the warehouse and can be transferred to the respective warehouse where the demand was raised.

b)       A purchase request can be generated, if the stock is not available in any of the warehouse. This triggers the purchasing process and notifies the purchasing department of the request.

Material requests for which allocation is pending

At the time a material request is raised, the following are also possible:

• The priority of the material request is indicated.

•  A purchase request is raised against this material request.

During goods receipt, when the goods are received against a specific material request, they may not all be allocated to this material request. They may be first allocated to another material request whose priority is higher, after which the remaining quantity will be allocated to this material request. This means that the goods receipt does not satisfy the entire quantity in the material request. There may be pending quantity in the material request.

Example: There are two material requests, each of a different priority.

MR-1 = Requested for quantity of 20 (The purchase request raised for this MR is PR-1)

MR-4 (of higher priority) = Requested for quantity of 10

When there is a goods receipt specific to PR-1, all the 20 in PR-1 are not all allocated to MR-1. The first 10 of PR-1 are allocated to MR-4, whose priority is higher than that of MR-1. The remaining 10 in PR-1 are allocated to MR-1. This implies that there is still an unsatisfied quantity of 10 remaining in MR-1.