Managing External Receiving Function

The “External Receiving” tab enlists the different External Receipts that needs to be acted upon (i.e) Goods Receipts or Repair Receipts or Customer GR or Loan Receipt or Rental Receipts under each Warehouse.

Select the “External Receiving” tab.

The system displays the Sub function wise Count in the “Sub Function” section.

All	The total count of External Receipts .
Goods Receipt	The total count of the Goods Receipt in External Receipt .
Repair Receipt	The total count of Repair Receipts in External Receipts.
Customer GR	The total count of Customer Goods Receipts in External Receipts.
Loan Receipt	The total count of Loan Receipts in External Receipts.
Rental Receipt	The total count of Rental Receipts in External Receipts.

Tree Panel

Enter the following in the “Tree Panel” section:

Warehouse View

The number specifying the warehouse.

Click the “Go” pushbutton to retrieve the tree section.

The tree section displays the break-down for the count displayed in the External Receiving button.

Document Status wise Tree Display - Warehouse View:

The possible child nodes under each of the parent nodes (Goods Receipt or Repair Receipt or Customer GR or Loan Receipt or Rental Receipt) are given below.

1 Goods Receipt or Customer GR or Repair Receipt

A Orders - Due for Receipt:

B Open Order – Not Due

C Draft

D To be Confirmed

E To be Inspected

F To be Moved

G To be Binned

H Quarantined

2 Loan Receipt or Rental Receipt

A Orders - Due for Receipt

B Open Order – Not Due

C To be Confirmed

D To be Inspected

E Quarantined

Document Status wise Tree Display - Sub Nodes Logic:

Document List Panel

The system displays the “Document List Panel” section.

All	Use the drop-down list box to select the type of External Receiving. The system lists the values “Orders – Due for Receipt”, “Open Order – Not Due”, “Draft”, “To be Confirmed “, “To be Inspected “, “To be Moved”, “To be Binned “, “Quarantined “ along with the value “All”.
	Use the drop-down list box and select the value based on which the External Receiving functions should be retrieved. The system lists the values based on the option selected in the previous drop-down list box.
	In the editable box provided alongside, enter the value corresponding to the item selected.

Check the following box:

Closed	Check the check box to fetch the Closed or Short closed or cancelled documents of Purchase Order or Release Slip or Repair Order or Loan Order or Rental Order or Goods Receipt or Repair Receipt or Customer GR or Loan Receipt or Rental Receipt also.
Overdue	Check the check box to fetch only those Purchase Orders or Repair Orders or Loan orders or Rental Orders that are Overdue (i.e.) Due Date is earlier than the current server date.

Click the “Go” pushbutton to retrieve the External Receipt details.

The system displays the following fields in the multiline:

Type	The type of the Receipt document.
Document #	The number specifying the Receipt document.
Date	The date of creation of the Receipt document .
Priority	The priority of the Receipt Document .
Due / Age	The number of days left for due in Receipt Documents.
Status	The status of the Receipt document.
A/C Reg #	The aircraft registration number of the Aircraft.
Reference Doc #	The number specifying the reference document of the Receipt Document.
Additional Info	The additional details of the Reference Document # corresponding to the Document # displayed in the Inventory Operations Hub. This column displays the different additional details for various combinations of Tree Node and Ref. Doc Type (like Repair Agency for RO issue, To Warehouse # for STI, Customer Name etc.). Example.

Enter the following field:

Cancellation Remark

Any remarks pertaining to the cancellation of the receipt document.

Note: This field is mandatory if the process parameter “Mandate the “Cancellation Remark”?” under Category ‘Inventory Operations Hub’ in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component is set as ‘1’.

To proceed:

Click the “Confirm / Auth.” pushbutton to confirm / Authorize the Receipt document .
Click the “Cancel” pushbutton to cancel the Receipt document.

Document Preview Panel

The system displays the following fields in the “Doc. Details” section:

Document #	The number specifying the Receipt document.
Date	The date of creation of the Receipt Document .
Status	The status of the Receipt document .
Type	The type of the Receipt document.
References	The number specifying the reference document of the Receipt Document.
Remarks	Any textual description.

The system displays the following fields in the “Part Details” multiline:

Part #	The number identifying the part. Click the hyperlinked part # to view the part Information.
FLG	The image specifying the flag of the part. (Hazmat, Shelf Life)
Part Desc.	The description of the part.
Qty	The number of units of the part specified in the Receipt document .
Stock Status	The stock status of the part.
Serial # / Lot #	Click the hyperlinked serial # / Lot # to display the Part Serial Name Plate smart Pop-up which enables review of the part – Serial / lot reference details like CR History, Transaction History, and condition history details along with Tech Record Status of the part.
CND	The image specifying the condition of the part.
PCT	The part controlled category which could be for serial controlled part and for lot controlled part.
Alloc. Rule Comp?	Indicates whether the allocated serial/lot # is complied with the Allocation Rules of the corresponding material request. The system displays “Green Indicator” if the allocation rule complies and “Orange Indicator” if not complied. On click of the icon, “Review Allocation Details” pop-up appears to view the actual values and compliance indicators against each rule parameter.
Next Action	The next action of the Receipt document.
Source Doc.	The number specifying the source document of the Receipt document.

Action links and quick links Panel:

Action Links:

This section comprises of the next possible action links for a given document based upon the Next Action displayed in the Next Action column of the Document Preview Panel. This section is populated along with the Document Preview Panel on click of the Document # in the Document List Panel. The following links are displayed along with the next possible action links for the selected document:

Select the “Upload Documents” link to upload the necessary documents.
Select the “View Associated Doc. Attachments” link to view the associated document attachments.

Quick Links:

This section comprises of links to all the possible routine activities of a Line Base Personnel. This section is populated on the launch of the Hub.

Select “Manage Goods Receipt” link to manage the goods received.
Select “Create Loan/Rental Receipt” link to create a loan or rental receipt.
Select “Edit Loan/Rental Receipt” link to modify the loan or rental receipt.
Select “Confirm Loan/Rental Receipt” link to confirm the loan or rental receipt.
Select “Inspect Parts” link to inspect the parts received by the warehouse clerk.
Select “Inspect/Re-certify Parts” link to record inspection and to re-certify the parts.
Select “Manage Quarantined Parts” link to manage all the parts quarantined during reception or inspection.

To proceed, carry out the following:

Select the "Inv. Overdue & Alerts" tab to manage the part Overdue and Alerts in the inventory.
Select the "Issues & Returns" tab to manage the Request, Issue and Return transactions.
Select the "Transfer" tab to manage the transfer transactions.