Creating consumption account definition

This page allows you to define the consumption accounts. Tell me more

Select the “Create Consumption Account Definition” link at the bottom of the “Set Consumption Parameter” page.

The “Create Consumption Account Definition” page appears.

Enter the following fields:

Finance Book

Use the drop-down list box to select the code identifying the finance book to which the financial entries are posted. All the posting finance books that has been defined for the company, to which the login organization unit belongs will be available for selection, in the ascending order.

The system displays the first finance book in the list by default on launch of the page.

Effective From Date

The date from which the consumption account definition is effective (Date Format). Mandatory.

Entity Accounted

Use the drop-down list box to select the account head to which the finance entries associated with the aircraft / component / non-component need to be posted. The drop-down list box displays "Material", "Resources", "Ext.Repair" and "Others".

Note: Values will be available for selection in the “Entity Accounted” field only if the “Account Material, Resources, and Others separately” parameter has been set to “Yes” in the “Set Function Defaults” page.

Aircraft Account Definition

Enter the following field in the “Account Definition For Aircraft Maintenance” group box to define aircraft accounts without parameters:

Note: To define aircraft, hangar or component account without parameters, the parameter “Consumption Accounting based on Parameters” must be set to “No” in the “Set Function Defaults” activity of this business component.

Account #

The code identifying the aircraft account to which the transactions pertaining to aircraft are posted (Alphanumeric, 32). Note that the account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.

Help facility available

Note: This field must be left blank if the “Consumption Accounting based on Parameters” parameter has been set to “Yes” in the “Set Function Defaults” activity of this business component.

The account code must have been mapped to the finance book in the “Accounting Setup” business component.

Also, the account code entered here should be other than an of type “Auto Posting Account” or “Control Account” and should belong to the account group “Expense”.

Enter the following fields in the multiline to define an aircraft account based on parameters:

Note: Fields in the multiline have to be left blank if the “Consumption Accounting based on Parameters” has been set to “No” in the “Set Function Defaults” activity of this business component.

Event	Use the drop-down list box to select the event based on which transactions are posted to the aircraft account. . The system lists the option “Note: This field must not be set to “Yes” when the event is “A/C Maint. Exe. Ref #”.
Document Class	Use the drop-down list box to select the type of the Document Class for which the Aircraft Maintenance account is to be defined. You can select any value from “Planned” & “Unplanned”. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Document Category	Use the drop-down list box to select the Document Category for which the aircraft account belongs. The system lists all the “active” quick codes defined for “A/C Maint. Exe. Ref #” in the “Create Quick Codes” activity of the “Flight Log” business component. The system leaves the field blank; if the document category in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Document Type	Use the drop-down list box to specify the Document Type for which the aircraft account is to be defined. The system lists all the “active” document types defined for the “ Package Type” in the “Configure Document Attributes” activity of the “Common Masters - Maintenance” business component. The system leaves the field blank, if the document type in the “Set Consumption Parameters - Aircraft” is set as “No” or is left as a blank.
Task Type	Use the drop-down list box to specify the Task Type for which the aircraft account is to be defined. The system lists all the “active” quick codes defined for “Quick Code Type - Task Type” of the “Create Quick Codes” activity of the “Maintenance Task” business component, along with the along with the following option "NST" for Non-standard Tasks. The system leaves the field blank, if the task type in the “Set Consumption Parameters - Aircraft” is set as “No” or is left as a blank.

Planning Base	Use the drop-down list box to select the Planning Base, based on which the aircraft account is to be defined. All the login Organization Units having “Aircraft” business component will be available for selection The system leaves the field blank, if the planning base in the “Set Consumption Parameters - Aircraft” is set as “No” or is left as a blank.
Maintenance Base	Use the drop-down list box to select the Maintenance Base based on which the aircraft account is to be defined. All the Organization Units having the “Work Center” business component will be available for selection. The system leaves the field blank, if the maintenance base in the “Set Consumption Parameters - Aircraft” is set as “No”..
Reporting Station	Use the drop-down list box to select the Reporting Station for which the aircraft account is to be defined. The system lists all the “active” Stations Codes defined for the login organization unit in the “Common Master - Maintenance Setup” business component. The system leaves the field blank, if the reporting station in the “Set Consumption Parameters - Aircraft” is set as “No”.
Field Base	Use the drop-down list box to select the Field Base for which the aircraft account is defined. The system lists the work centers that have been defined for the login organization unit in the “Work Center” business component The system leaves the field blank, if “Consumption Accounting based on Parameters” drop-down list box is set as “No” in the “Set Functions Defaults” activity of the “Account Rule Definition” business component
Work Center	Use the drop-down list box to select the work center based on which the aircraft account is to be defined. All the work centers that have been defined for the login organization unit in the “Work Center” business component The system leaves the field blank, if the work center in the “Set Consumption Parameters - Aircraft” is set as “No”.

Usage Type

Use the drop-down list box to select the Usage Type which the aircraft account is defined. All the usages that have been defined in the “Aircraft” business component will be available for selection.

The system leaves the field blank, if the usage type in the “Set Consumption Parameters - Aircraft” is set as “No”.

Note: The usage types have been initially defined in the “Quick Codes” business component are mapped during definitions in the “Aircraft” business component.

Aircraft Model

Use the drop-down list box to select the model of the aircraft based on which the aircraft account is to be defined. All the aircraft models that have been defined in the “Aircraft” business component will be available for selection.

The system leaves the field blank, if the reporting station in the “Set Consumption Parameters - Aircraft” is set as “No”.

Aircraft Ownership

Use the drop-down list box to select the Ownership Status of the aircraft, based on which the aircraft account is to be defined. All the aircraft ownership types such as “Owned”, “Leased” or “Leased out” will be available for selection.

The system leaves the field blank, if the reporting station in the “Set Consumption Parameters - Aircraft” is set as “No”.

Job Type

Use the drop-down list box to select the Job Type which the aircraft account is defined. All the job types of aircraft including “Aircraft’, “On wing” or “Component Replacement” will be available for selection.

The system leaves the field blank, if the reporting station in the “Set Consumption Parameters - Aircraft” is set as “No”.

Account #	The code identifying the aircraft account to which the transactions pertaining to aircrafts are posted (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Note: The account code must have been mapped to the finance book in the “Accounting Setup” business component.

This field must not be left blank if data has been entered in the corresponding row.

Also, the account code entered here should be other than of type “Auto Posting Account” or “Control Account” and should belong to the account group “Expense”.

Effective From Date

The date from which the account definition for aircraft maintenance is effective (Date Format). Mandatory. The date must be the start date of the financial year or the financial period. The date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code.

Note: The date entered here must also be less than or equal to the system date.

The following things must be taken care of while entering the “Effective From Date”.

If for the event “Hangar Work Order” and the order type “Planned”, an account code “AC123” as aircraft account has already been defined and deleted with date range of 1^st April 2001 to 31^st March 2002, then the effective from date of the new def with the same combination must start from 1^st April 2002.

If the aircraft account “AC123” has already been mapped to a combination of parameters, from 1^st Apr 2001, and for the same combination of parameters, if another account “AC456” has to be mapped, with the same effective from date, then the mapping with the account “AC123” must be closed on the same day and remapped to the account “AC456”.

Check the box in the multiline to mark the row for account definition.

Note: Values must be entered in the multiline for atleast one event.

Hangar Account Definition

Enter the following field in the “Account Definition For Hangar” group box to define hangar accounts without parameters:

Account #	The code identifying the component account to which the transactions pertaining to the components of an aircraft are posted (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component. Data entry in this field is mandatory if the “Consumption Accounting based on Parameters” field in the “Set Function Defaults” activity of this business component is set as “No”. Ensure that the account code entered here does not already exist for the specified finance book. Help facility available
Event	Use the drop-down list box to select the event based on which transactions are posted to the hangar account. The system lists the option, “Hangar Work Order”,
Order Type	Use the drop-down list box to select the Type of the Work Order for which the hangar account is to be defined. You can select from “Planned”, “Unplanned”, “Normal”, “Flat Exchange” or “Exchange with Repair”. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Order Category	Use the drop-down list box to select the Hangar Category for which the hangar account is to be defined. All the Hangar categories that have been defined for the login organization unit in the “Hangar Work Order” business component will be available for selection. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Planning Base	Use the drop-down list box to select the Planning Base, based on which the hangar account is defined. All the login Organization Units having “Aircraft” business component will be available for selection. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Maintenance Base	Use the drop-down list box to select the Maintenance Base based on which the hangar account is defined. All the login Organization Units having “Work Center” business component will be available for selection.. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Work Center	Use the drop-down list box to select the Work Center for which the hangar account is defined. All the work centers that have been defined for the login organization unit in the “Work Center” business component will be available for selection. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Usage Type	Use the drop-down list box to select the Usage Type for which the hangar account is to be defined. All the usages that have been defined in the “Aircraft” business component will be available for selection. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Visit Category	Use the drop-down list box to select the Visit Category for which the hangar account is to be defined. The system lists all the visit categories defined in “Central Planning” business component. The system leaves the field blank by default on launch of the page
Aircraft Model	Use the drop-down list box to select the model of the aircraft for which the hangar account is to be defined. All the aircraft models that have been defined in the “Aircraft” business component will be available for selection. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Aircraft Ownership	Use the drop-down list box to select the Ownership status of the aircraft based on which the hangar account is to be defined. All the aircraft ownership types - “Owned”, “Leased” or “Leased out” will be available for selection. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Job Type	Use the drop-down list box to select the Job Type for which the hangar account is defined. All the job types of aircraft - “Aircraft’, “On wing” or “Component Replacement” will be available for selection. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank
Wo Class	Use the drop-down list box to select the type of the Work Order Class for which the Hangar Maintenance account is to be defined. You can select any value from “Planned” & “Unplanned”. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank..
Account #	The code identifying the hangar account to which the transactions pertaining to aircrafts are posted (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component. Note that the account code must have been mapped to the finance book in the “Accounting Setup” business component. This field must not be left blank if data has been entered in the corresponding row. Also, the account code entered here should be other than of type “Auto Posting Account” or “Control Account” and should belong to the account group “Expense”. Help facility available.
Effective Date From	The date from which the account definition for hangar is effective (Date Format). Mandatory. The date must be the start date of the financial year or the financial period. The date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code.

Component Account Definition

Enter the following field in the “Account Definition For Component/Non-Component” group box to define component accounts without parameters:

Account #

The code identifying the component account to which the transactions pertaining to the components of an aircraft are posted (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.

Help facility available

Note: This field must be left blank if the “Consumption Accounting based on Parameters” parameter has been set to “Yes” in the “Set Function Defaults” activity of this business component.

The account code must have been mapped to the finance book in the “Accounting Setup” business component.

Also, the account code entered here should be other than of type “Auto Posting Account” or “Control Account” and should belong to the account group “Expense”.

Enter the following fields in the multiline to define a component account based on parameters:

Note: To define component account based on parameters, the parameter “Consumption Accounting based on Parameters” must be set to “Yes” in the “Set Function Defaults” activity of this business component.

Fields in the multiline have to be left blank if the “Consumption Accounting based on Parameters” has been set to “No” in the “Set Function Defaults” activity of this business component.

Event	Use the drop-down list box to select the event based on which transactions are posted to the consumption account. The drop-down list box displays the following values: “Repair Order”, “Scheduled Component Work Order”, “Unscheduled Component Work Order”, “Scheduled WO for Non-Components”, “Unscheduled WO for Non-Components” and “Repair Order for Non -Components”.
Order Type	Use the drop-down list box to select the type of the work order for which the component account is defined. You can select from “Planned”, “Unplanned”, “Normal”, “Flat Exchange” or “Exchange with Repair”. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Order Category	Use the drop-down list box to select the category to which the component work order or repair order belongs. All the component work order categories that have been defined for the login organization unit in the “Component Work Order” business component and the repair order categories that have been defined for the login organization unit in the “Repair Order” business component will be available for selection. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Planning Base	Use the drop-down list box to select the planning base, based on which the component account is defined. All the planning bases that have been defined for the login organization unit in the “Aircraft” business component will be available for selection. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.
Maintenance Base	Use the drop-down list box to select the maintenance base based on which the component account is defined. All the maintenance bases that have been defined for the login organization in the “Work Center” business component will be available for selection. The system leaves the field blank by default on launch of the page. The system leaves the field blank if the document class in the “Set Consumption Parameters” is set as “No” or is left as a blank.

Note: This field must be left blank if the event has been selected as “Repair Order” and “Repair Order for Non-components”..

Work Center

Use the drop-down list box to select the work center based on which the component account is defined. All the work centers that have been defined for the login organization unit in the “Work Center” business component will be available for selection. The system leaves the field blank by default on launch of the page.