Edit Leave Application – A summary of the activity
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Through this activity, the HR user can edit the leave application already posted on behalf of the employee. The leave application can be edited, provided it has not been authorized. See Apply for Leave – A summary of the activity.
Selecting the leave application: To start with, you are to select the leave application to be edited. You can select the leave application in one of the following two ways:
Directly enter the combination of the employee code and leave application number. The system will retrieve the details of the leave application specific to this employee code and leave application number.
Apply a search, by specifying filters such as employee code, leave type and position title. The system will retrieve all the leave application records of those employees who are the outcome of the filter. From among these leave application records, you are to select the required one. The details of the selected leave application will be retrieved. Note that the system will retrieve only leave application records that are pending for authorization or whose authorization is in progress. See The leave authorization cycle.
Editing the leave application: You can edit all the details in the employee’s leave application, except the leave application number and the leave application status. After the leave application is submitted, it is sent across to the concerned supervisor for authorization. See Factors that affect an employee’s leave application.
Deleting a leave application: After selecting and retrieving the details of a leave application, you can delete it. Deleting is carried out when you have decided not to submit the leave application.
The leave application can be deleted, provided it has not been authorized. Tell me more
Requesting cancellation or withdrawal of an application: You can request the cancellation or withdrawal of an authorized leave application, after you retrieve it through the search.
Leave application status: You can find the status of leave applications in the "View Leave Application Status" page. The system assigns one of the following statuses to a leave application:
Pending for Authorization
Pending for Authorization - Cancel
Pending for Authorization - Altered
Authorized
Rejected
Cancelled
Besides the status, the "View Leave Application Status" page also shows you other key details of a leave application such as the requested and authorized leave units. See The leave authorization cycle.
Leave summary: You can obtain a comprehensive leave summary of the employee, through the “View Leave Balances” page. For each leave type to which the employee is entitled, this page traces the complete history of entitlement, carry over, encashment and adjustment.
The leave summary also provides the total balance of leave units that the employee can currently avail, after all factors are considered. Tell me more.
The information generated by this activity is picked up by the Payroll component for computing compensation for employees.
Getting familiar with the pages inside
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Go to the page… |
…to carry out task |
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Select Employee to Edit Leave Application |
Selecting the employee whose leave application must be edited |
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Edit Leave Application |
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View Leave Application Status |
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View Leave Summary |
6 Hyperlinked topics below
Applying for leave
What you can do in this activity
Selecting the leave application
Editing the details of the leave application
Deleting the leave application
View the status of the leave application of the employee.
View the leave summary of the employee who is going on leave.
Before a leave application is authorized, you can delete it. After it is authorized, it cannot be deleted but it can be cancelled.