Modifying supplier details

This page allows you to modify the details of the selected supplier. Tell me more.

Select the “Edit Supplier Details” link in the “Select Supplier” page. Alternatively, select the hyperlinked supplier number in the multiline of the same page.

The “Edit Supplier Details” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed, in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Supplier Information” group box:

Supplier #

The supplier selected in the “Select Supplier” page.

Modify the following fields in the “Supplier Information” group box, if required:

Supplier Type	Use the drop-down list box to modify the type of supplier. The system lists the options, “Normal” and “Miscellaneous”. The system displays the type of the selected supplier by default.
Supplier Name	The name of the supplier (Alphanumeric, 150). Mandatory. The system displays the name of the selected supplier by default.
Supplier Category	Use the drop-down list box to modify the category to which the supplier belongs. The system lists all the quick codes of type “Supplier Category” that are already defined in the “Create Quick Codes” activity of the current business component and other interacting business components and which are in “Active” status. The system sets this field to the category of the selected supplier by default.
SPEC 2000 Code	The manufacturer code, such as CAGE #, NSCM #, given by an external regulatory authority (Alphanumeric, 5).
SITA / ARINC	The code that identifies the supplier when using the SITA / ARINC form of communication (Alphanumeric, 45).
Customer Code	The number identifying the customer, as defined in the “Customer” business component (Alphanumeric, 18). Help facility available.
Supplier Account Group	The account group mapped to the supplier (Alphanumeric, 20). If the option setting ”Account Group in Supplier master” is set as ”Allowed” and if there is interaction with the "Account Group" business component, supplier account group is mandatory. Help facility available.
Nature of Supplier	Use the drop-down list box to indicate the nature of the supplier. The drop-down list box displays the following: External and Group Company.
Company Code	Use the drop-down list box to select company code of the supplier, if the supplier is a group company as indicated by the nature of the supplier. The drop-down list box displays all parent as well as child company codes mapped to the login organization unit as defined in the Organization Setup component.
Partner ID	The partner ID of the supplier, if the supplier is a group company as indicated by the nature of the supplier.

The system displays the following in the “Supplier Information” group box:

Restricted?

The concatenation of the restriction status and the restriction code of the Supplier # as defined in the “Manage Part and Trade Restrictions” screen of the “Aircraft” business component (with Entity Type as 'Supplier' and Entity # as ‘Supplier #’) with Current date lying on or in between the Effective From/To Dates.

Example: "Yes || <Restriction Code>".

Modify the following fields in the “Supplier Class” group box, if required:

Manufacturer	Check this box if the supplier is the manufacturer of the items that the supplier supplies to the organization unit.
Distributor	Check this box if the supplier is the distributor of the items that the supplier supplies to the organization unit.
Repair Agency	Check this box if the supplier is the repairing agency of the items that the supplier supplies to the organization unit.
Operator	Check this box if the supplier is the operator of the items that the supplier supplies to the organization unit.
Service Provider	Check this box if the supplier is a Service Provider.
PBH	Check this box if the supplier is a PBH supplier.
Others	Check this box if the supplier of the items belongs to another class.

Note: Ensure that at least one of the check boxes is selected.

Note: The supplier class for a supplier classified as "PBH", cannot be modified if there exists any valid PBH agreement as on date for the supplier.

Enter the following fields in the “Primary Identification Details” group box:

ATA / CAGE	The Air Transport Association / Commercial And Government Entity number. (Alphanumeric, 5).
DUNS #	The Data Universal Numbering System number. (Alphanumeric, 25).
FSCM #	The Federal Supply Code for Manufacturers number. (Alphanumeric, 5).
NSCM #	The NATO Supply Code for Manufacturers number. (Alphanumeric, 5).
Supplier Logo	The logo of the supplier. How to upload supplier logo….
Supplier URL	The URL of the supplier.

Modify the following fields in the “Terms And Conditions” group box, if required:

Pay Term	A unique user-defined code that identifies the pay term agreed between the purchaser and the supplier (Alphanumeric, 25). Mandatory. Ensure that this is a valid pay term code as defined in the “Create Pay Term” activity of the “Pay Term” business component and is in the “Active” status.
	Help facility available.
Payment Mode	Use the drop-down list box to specify the agreed mode of payment between the purchaser and the supplier. Mandatory. The system lists the options: “Cash”, “Check”, “Demand Draft”, "Pay Order", "EFT", "Credit Card" and “Others”. The system sets this field to the payment mode of the selected supplier by default.
Currency	The code that identifies the currency in which the supplier transacts (Alphanumeric, 20). Mandatory. Ensure that this is a valid currency code as defined in the “Currency” master to which this current business component is mapped.
	Help facility available.
Payment Priority	Use the drop-down list box to specify the priority of payment. Mandatory. The system lists the options: “High”, “Normal” and “Low”. The system sets this field as ‘Normal” by default.

Modify the following in the “Inbound Shipping Info” group box, if required:

Shipping Method	Use the drop-down list box to select the mode of shipment for the parts. The system lists all the “active” shipping methods as defined in the “Maintain Shipping Method Codes” activity of the “Logistics Common Master” business component. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Shipping Method.
Shipping Cost	Use the drop-down list box to select the code for shipping costs. The system lists all the “active” shipping cost codes as defined in the “Maintain Shipping Cost Codes” activity of the “Logistics Common Master” business component. Leave this field blank to retrieve the inbound shipping details irrespective of the cost codes. The system sets this field blank, by default.
Packaging Code	Use the drop-down list box to select the code that identifies the packaging terms for the item. The system lists all the “Active” packaging codes defined in the “Maintaining Packaging Codes” activity of the “Logistics Common Master” business component., along with the Active "Packaging Codes" for the Carrier ‘FedEx’. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Packaging Code.
Insurance Liability	Use the drop-down list box to indicate who should bear the insurance amount. The options available are:
	Self – Indicates that the buyer has to bear the insurance amount.
	Supplier – Indicates that the supplier has to bear the insurance amount.
	None – Indicates that the person other than the buyer and supplier has to bear the insurance amount. The system displays “None” by default.

Modify the following in the “Outbound Shipping Info” group box, if required:

Shipping Method	Use the drop-down list box to select the mode of shipment for the parts. The system lists all the “active” shipping methods as defined in the “Maintain Shipping Method Codes” activity of the “Logistics Common Master” business component. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Shipping Method.
Shipping Cost	Use the drop-down list box to select the code for shipping costs. The system lists all the “active” shipping cost codes as defined in the “Maintain Shipping Cost Codes” activity of the “Logistics Common Master” business component. Leave this field blank to retrieve the outbound shipping details irrespective of the cost codes. The system sets this field blank by default.
Packaging Code	Use the drop-down list box to select the code that identifies the packaging terms for the item. The system lists all the “Active” packaging codes defined in the “Maintaining Packaging Codes” activity of the “Logistics Common Master” business component, along with the Active "Packaging Codes" for the Carrier ‘FedEx’. If the value saved is in "Inactive" Status, the system lists and defaults the inactive value. You must select an ‘Active’ Packaging Code.
Insurance Liability	Use the drop-down list box to indicate who should bear the insurance amount. The options available are:
	Self – Indicates that the buyer has to bear the insurance amount.
	Supplier – Indicates that the supplier has to bear the insurance amount.
	None – Indicates that the person other than the buyer and supplier has to bear the insurance amount.
	The system displays “None” by default.
Preferred Carrier	Use the drop-down list box and select the preferred carrier for the supplier. The system lists all the ‘Active’ Carriers specified in “Maintain Carrier / Agency Codes” activity of the “Logistics Common Master business component. If a Carrier in "Inactive" status is saved for a supplier, the system lists and defaults the same.

The system displays the following in the “Address Information” group box:

Address ID

A number that identifies the address of the supplier. This number is generated by the system.

Modify the following in the “Address Information” group box, if required:

Address 1	The address of the supplier (Alphanumeric, 255). Mandatory.
Address 2	The address of the supplier (Alphanumeric, 255).
Address 3	The address of the supplier (Alphanumeric, 255).

Note: You can enter the first line of the address in the “Address 1” field, second line of the address in the “Address 2” field and the third line in the “Address 3” field.

City	The name of the city to which the supplier belongs (Alphanumeric, 32). Mandatory.
State	The name of the state to which the supplier belongs (Alphanumeric, 32). Mandatory.
Country	The name of the country to which the supplier belongs (Alphanumeric, 32). Mandatory. Smart Search enabled.
Zip Code	The zip code corresponding to the address of the supplier (Alphanumeric, 15). Mandatory.

Note: Ensure that two rows in the multiline does not have the same value in the “Address1", “City”, ”State”, “Country” and “Zip Code” fields.

Tax Region	Use the drop down list box to select the tax region to which the supplier belongs. The system lists all the values in active status defined under the entity ‘Tax Region’ in ‘Quick Codes’ Business Activity in ‘Finance Setup’ Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default.
Phone #	The contact telephone number of the supplier (Alphanumeric, 30).
Fax #	The contact fax number of the supplier (Alphanumeric, 30).
Email	The contact email address of the supplier (Alphanumeric, 30).
SPEC 2000 Code	Manufacturer code, such as CAGE #, NSCM #, given by an external regulatory authority (Alphanumeric, 5).
SITA / ARINC	The code that identifies the supplier when using the SITA/ARINC form of communication (Alphanumeric, 45).

Enter the following in the “Other Details” group box:

Notes	Any additional information for the supplier.
User Defined 1	Use the drop down list box to select the user defined value 1 for the supplier. The system lists all the active values defined for respective quick codes in Quick Code Activity of Supplier Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default.
User Defined 2	Use the drop down list box to select the user defined value 2 for the supplier. The system lists all the active values defined for respective quick codes in Quick Code Activity of Supplier Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default.
User Defined 3	Use the drop down list box to select the user defined value 3 for the supplier. The system lists all the active values defined for respective quick codes in Quick Code Activity of Supplier Business Component along with value ‘Blank’. The system sets this field ‘Blank’ by default.

Check the box in the column of the multiline, to mark the supplier for deletion.
Click the icon in the toolbar above the multiline, to delete the selected address.
Click the “Edit Supplier Details” pushbutton, to save the modifications.

Note: You can delete a supplier address record only if it does not have an address ID.

The system ensures that the ‘Country’ field entered is same as ISO Country Code in “View Country” of “Organization Setup” business component, if the Set option " Valid Country Defined in Supplier Master as same as in Country Master" is set as "Required" in the “Purchase Option Settings” activity of the “Logistics Common Master” business component.

The system performs the following:

Ensures that there exists no valid PBH agreement as on date, if the "PBH" option in the "Supplier Class" group box is not checked.
Updates the modified supplier details and sets the "Last Modified By" field to the login user name and the "Last Modified Date" field to the current server date.

To proceed, carry out the following

Select the “Edit Location Details” link at the bottom of the page to modify location details for the selected supplier.
Select the “Edit Certificate Details” link at the bottom of the page, to modify the certificate details for the selected supplier.
Select the “Edit Supplier Part Mapping” link at the bottom of the page, to modify the part mapping for the selected supplier.
Select the “Edit Supplier TCD Mapping” link at the bottom of the page, to modify the TCD mapping for the selected supplier.
Select the “Record PBH Agreement Details” link at the bottom of the page to modify the PBH agreement details for the selected supplier.
Select the “Manage Additional Options” link at the bottom of the page to create/update additional options for the supplier.
Select the "Maintain Carrier Account Information for Supplier / Customer" link to capture carrier account information for supplier / customer.
Select the “Maintain Entity level Identification Ref,” link at the bottom of the page to capture the Identification Reference Number for the supplier.

The system displays the following fields in the “Record Statistics” group box:

Created by	The name of the user who created the supplier.
Created Date	The date, in the specified date format, on which the supplier was created.
Last Modified by	The name of the user who last modified the supplier details.
Last Modified Date	The date, in the specified date format, on which the supplier details was last modified.

Modifying supplier details – An overview

This page allows you to modify the details of the selected supplier. You can modify the details of only those suppliers who were created in the login organization unit. You can modify the type, name, category, pay term, payment mode, currency, priority and manufacturer code such as SITA / ARINC and spec 2000 code of the supplier. You can also modify the supplier class as manufacturer, distributor and repair agency.

This page also enables you to modify contact information such as the address, phone number, fax number and email address for the supplier. The system updates the modified supplier details. The system stores the name of the login user and sets the current server date as the last modified date.

Prerequisites

“Create Quick Codes” activity.
“Create Pay Term” activity of the “Pay Term” business component.

What you can do in this activity

Modify supplier category

Modify the type of the supplier

Define payment mode

Modify payment priority

Modify supplier class

Modify supplier category

You can modify the supplier category based on quick codes of “supplier category” type that are already defined in the system.

Set the appropriate option in the “Supplier Category” field to modify the supplier category.

Modify the type of the supplier

You can modify the type of the supplier as either “Normal” or “Miscellaneous”.

Set the “Supplier Type” field as “Normal”, to modify the supplier type to “Normal”.
Set the “Supplier Type” field as “Miscellaneous”, to modify the supplier type to "Miscellaneous”.
Click the “Edit Supplier Details” pushbutton, to modify the supplier type.

Define payment mode

You can modify the mode of payment between the supplier and the buyer for the purchase transaction.

Modify the “Payment Mode” field to “Check”, if the mode of payment between the buyer and the supplier is check.
Modify the “Payment Mode” field to “Cash”, if the mode of payment between the buyer and the supplier is cash.
Modify the “Payment Mode” field to “Demand Draft”, if the mode of payment between the buyer and the supplier is demand draft.
Modify the “Payment Mode” field to “Others”, if the mode of payment between the buyer and the supplier is other than check, cash or demand draft.
Modify the “Payment Mode” field to “Pay Order”, if the mode of payment between the buyer and the supplier is pay order.
Click the “Edit Supplier Details” pushbutton, to modify the payment mode for the supplier.

Modify payment priority

You can modify the payment priority for the purchase transaction as “High”, “Normal” or “Low” based on the priority at which you wish to make payment to the supplier.

Modify the “Payment Priority” field to “High”, if you wish to assign a high priority level for the payment..
Modify the “Payment Priority” field to “Normal”, if you wish to assign a normal priority level for the payment.
Modify the “Payment Priority” field to “Low”, if you wish to assign a low priority level for the payment.
Click the “Edit Supplier Details” pushbutton, to modify the payment priority for the supplier.

Modify supplier class

You can modify the supplier class, that is, whether the supplier is a manufacturer, distributor or a repair agency of the parts supplied, by checking the boxes displayed in the “Supplier Class” group box.

Check the “Manufacturer” box, if the supplier is the manufacturer of the parts.
Check the “Distributor” box, if the supplier is the distributor of the parts.
Check the “Repair Agency” box, if the supplier is the repair agency of the parts.
Check the “PBH” box, if the supplier is a PBH supplier.
Click the “Edit Supplier Details” pushbutton, to modify the supplier class.