Amend Blanket Purchase Order – A summary of the activity

This activity allows you to amend blanket purchase orders (BPO), which are authorized. After authorization the status of a BPO changes to “Open”. An “Open” BPO cannot be modified; it can only be amended. A BPO can be subjected to multiple amendments. An authorized BPO may be amended in the following circumstances:

• when the ordered quantity is changed

• when there is a discrepancy between the BPO and the acknowledgment sent by the supplier, in terms of quantity and cost .

When a BPO is amended, the system increments the amendment number for that BPO. The system always displays the latest amended BPO.

When the authorized BPO cannot be amended

• When the acceptance details for the goods receipt against the particular BPO have not been frozen.

The system checks whether any goods have been received and accepted against the BPO. If any goods have been received, the BPO quantity cannot be amended to the quantity already received and accepted.

Getting familiar with the pages inside

What you can do in this activity

Amend the details of an authorized blanket purchase order

Amend terms and conditions for the blanket purchase order

Amend tax, charge and discount details of the part and document level

Amend inspection details for the blanket purchase order

View Release Slip

Amend the details of an authorized blanket purchase order

Upon authorization, the blanket purchase order is assigned in the “Open” status. An “open” blanket purchase order cannot be modified; it can only be amended. You can use this activity to amend the details of blanket purchase orders that are in the “Open” status.

• Use the “Amend BPO” page, to amend the details of the blanket purchase order.

Amend terms and conditions for the blanket purchase order

You can amend the payment terms and conditions, insurance details and delivery terms and conditions for the parts.

• Use the “Edit Terms & Conditions” page, to amend the terms and conditions for the blanket purchase order.

Amend tax, charge and discount details of the part and document level

You can amend the TCD details such as the duty, sales tax, discount and freight charges for the various parts in the blanket purchase order. You can also amend the TCD details for the blanket purchase order as a whole. The TCD values affect the BPO either positively or negatively.

• Use the “Edit Part TCD Details” page, to amend the tax, charge and discount details for the various parts in the blanket purhcase order.

• Use the “Edit Document TCD Details” page, to amend the tax, charge and discount details for the blanket purchase order as a whole.

Amend inspection details for the blanket purchase order

You can amend the mode of inspection required for the parts purchased. The inspection of the part can be carried out by the buyer or by any other external resource.

• Use the “Edit Inspection Details” page, to specify the mode of inspection for the parts.

View Release Slip

You can view the release slip details for the BPO.

• Use the “View Relese Slip Details” page, to view the release slip.