Selecting BPO for amendment

This page allows you to select an authorized BPO for amendment. Tell me More

Select the “Amend Blanket Purchase Order” link under the “Blanket Purchase Order” business component

The “Select BPO” page appears.

The system displays the following.

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

Enter the following in the “Direct Entry” group box , if you know the exact blanket purchase order number to be amended:

BPO #

The number identifying the BPO to be amended (Alphanumeric, 18).

Note: Only BPOs, which are in “Open” status, can be amended.

Select the “Amend BPO” link provided alongside to amend the “BPO details.

To search for a BPO

Enter the following in the “Search Criteria” group box, to search for the BPO. Data entry in the following is optional.

BPO #	The number identifying the BPO to be amended (Alphanumeric, 18). You can enter the BPO number in full or specify it partially using the “*” character. The system retrieves all the BPOs with numbers similar to the number entered here. Leave this field blank, to retrieve all the BPOs, irrespective of the number.
Status	Use the drop-down list box to specify the status of the BPO to be retrieved. The statuses available are “Amended”, “Partially Amended”, “Returned” or “Open”. Leave the field blank, to retrieve BPOs irrespective of their status. The system leaves the status blank by default.
Agreement #	A code identifying the supplier’s reference based on the agreement document (Alphanumeric, 18). You can enter the agreement number in full or specify it partially using the “*” character. The system retrieves all the BPOs with agreement numbers similar to the number entered here. Leave this field blank, to retrieve all the BPOs, irrespective of the agreement number.
BPO Type	Use the drop-down list box to specify the type of the BPO to be amended. The various BPO types are “Rate”, “Quantity” and “Value”. The system retrieves all the BPOs that are of the type specified here. Leave the field blank, to retrieve all the BPOs irrespective of their type. The system leaves the status blank by default.
BPO Date From	The starting date in the range of BPO dates from which the BPO details must be retrieved (Date Format). Ensure this date is lesser than or equal to “BPO Date To”. The system lists all the BPOs that are raised later than this date. Leave this field blank to retrieve all the BPOs, irrespective of the starting date. The system displays the date that is one month earlier to the current system date, by default.
BPO Date To	The ending date in the range of BPO dates until which the BPO details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the BPOs that are raised earlier than this date. Leave this field blank, to retrieve all the BPOs, irrespective of the ending date of BPO. The system displays the current system date by default.
Part #	The part number (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the BPO raised on the part numbers similar to the number entered here. Leave this field blank, to retrieve all the BPOs, irrespective of the part.
BPO Category	Use the drop-down list box to specify the category to which the BPO belongs. All the categories in the active status, defined in the “Create Common Category” activity of “Logistics Common Master” business component is listed down for selection. The system retrieves all the BPOs raised on the category similar to the value specified here. Leave this field blank, to retrieve all the BPOs, irrespective of the BPO category. The system leaves the field blank by default.
Supplier #	The code identifying the supplier (Alphanumeric, 45). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the BPO’s raised on a supplier similar to the number entered here. Leave this field blank, to retrieve all the BPOs, irrespective of the supplier
User Status	Use the drop-down list box to select the user status. All the “Active” user-defined statuses defined in the “Create User Status” activity of the “Logistics Common Master” business component are displayed. The system retrieves all the BPOs that are in the status specified here. Leave this field blank, to retrieve all the BPOs, irrespective of their user-defined status. The system leaves the field blank by default.
Created By	The name of the user who created the BPO (Alphanumeric, 40).
Buyer Group	Use the drop-down list box to select the buyer group to which the buyer is associated. The system leaves the field blank by default. If the “Buyer Control” option is set as “Needed” in the “Set Purchase Options” activity of the “Logistics Common Master” business component, the system lists the following buyer groups in the drop-down list box: The buyer groups that are in “Active” status. The buyer groups mapped to the login user. The buyer groups mapped to the blanket purchase order in the “Edit Document Mapping” activity of the “Buyer Group” business component. The system lists all the buyer groups, if the “Buyer Control” option is set as “Not Needed” in the “Set Purchase Options” activity of the “Logistics Common Master” business component. The system leaves the field blank by default.

Click the “Search” pushbutton to retrieve the BPO details in the multiline.

The system displays the following “Search Results” multiline.

BPO #	The BPO retrieved by the system.
BPO Amendment #	The amendment number of the BPO.
BPO Date	The date on which the BPO was raised.
Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Status	The status of the BPO.
User Status	The user-defined status of the BPO.
BPO Category	The category of the BPO.
Created By	The name of the user who created the BPO.
Buyer Group	The code that identifies the buyer group to which the buyer is associated. If “Buyer Control” option is set as “Needed” in the “Set Purchase Options” activity of the “Logistics Common Masters” business component the system performs the following tasks, when click "Search": If a buyer group is not selected from the drop-down list box, the system retrieves the blanket purchase orders for the buyer groups that are available in the “Buyer Group” drop-down list box. If a buyer group is selected from the drop-down list box, the system retrieves the blanket purchase orders pertaining to the selected buyer group. If “Buyer Control” option is set as “Not Needed” in the “Set Purchase Options” activity of the “Logistics Common Masters” business component the system performs the following tasks, when you click "Search": If a buyer group is not selected from the drop-down list box, the system retrieves all the blanket purchase orders irrespective of the buyer group. If a buyer group is selected from the drop-down list box, the system retrieves the blanket purchase orders pertaining to the selected buyer group.

Note: Atleast one row must be selected in the multiline.

Click the hyperlinked BPO number in the multiline, to amend the BPO details.
Check the box in the “Select” column of the multiline to mark the BPO for deletion.
Click the Delete icon in the toolbar above the multiline, to delete the BPO selected in the multiline, when there is release slip in the status "Partially amended", "Under Authorization" or "Amended".

Selecting BPO for amendment – An overview

This page allows you to select an authorized BPO for amendment. You can directly enter the BPO number or carry out a search using BPO number, date on which the BPO is raised, type of the part or user status. The system displays the BPO number, date on which the BPO is raised, supplier code, name of the supplier and the status of the supplier. You can also amend the organization unit to which the parts need to be sent after the items are received.