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Select the “Time Off” tab in the “Time Tracking” page of the “Timesheet” business component.
Enter the following fields in the “Time Off For” group box:
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Requested For |
Use the drop-down list box to specify select for whom the time-off is requested. The system lists the following options:
If the “Time Off” tab is launched with the context of the Alternate Authorizer, the drop-down list box displays only the value “Supervisor”, thus enabling to record time-off on behalf of primary Authorizer's reportees. |
Enter the following fields in the “Search Criteria” group box:
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Emp. Code |
The code identifying the employee whose time-off records you wish to retrieve in the multiline. Help facility available |
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Date from / To |
The starting date in the range of dates from which the time-off records must be retrieved. The ending date in the range of dates until which the time-off records must be retrieved is entered in the box provided alongside. The system retrieves all the time-off records falling within this date range specified. |
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Additional Search |
Use the drop-down list box to select the basis on which you wish to search for the time-off records. The system lists the following options:
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In the drop-down list box alongside select the value corresponding to the “Additional Search” selected. The system lists options based on the value selected in the “Additional Search” drop-down list box as follows:
a) Fresh b) Fresh and rejected all |
Click the “Search” pushbutton to retrieve the search details.
Enter the following fields in the “Time Off Records” multiline:
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Time Off Category |
The category to which the time-off belongs. |
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Start Date |
The date on which the time-off begins. |
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Start Time |
The time on which the time-off begins. |
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End Date |
The date on which the time-off ends. |
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End Time |
The time on which the time-off ends. |
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Duration |
The time period of the time-off |
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UOM |
The unit of measurement for the time-off, which is in hours. |
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Comments |
Any remarks pertaining to the time-off. |
The system displays the following fields in the “Time Off Records” multiline:
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Rejection Remarks |
Comments given by the supervisor if the attendance record is rejected. |
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Status |
The status of the attendance record which could be Fresh or All. Note that the system does not retrieve approved attendance records. |
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Created By |
The name of the login user who created the time-off record. The mode in which the login was made which could be clock or manual. |
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Created Date |
The date on which the time-off record was created. |
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Last Modified By |
The name of the user who modified the time-off record last. |
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Last Modified Date |
The date on which the time-off record was modified last. |
Click the “Save” pushbutton to save the time-off record.
The system performs the following:
If the “Time Off” tab is launched with the context of the Alternate Authorizer (.i.e. through the respective hyperlink in “Authorize Time Records” screen), Primary Authorizer’s context will be passed on to the “Time Tracking” screen, thus enabling the Alternate Authorizer to record time off details on behalf of primary Authorizer's reportees.
The system validates if the ‘Start Date' and 'End Date' specified are beyond the effectivity period of the logged in Alternate Authorizer, when the process parameter "Allow attendance reporting by Alternate authorizer beyond effectivity period" is set as “No” in the “Set Process Parameters” activity of the “Time Tracking Setup” business component.
Does not allow time-off request if it exists already for the given time range. Example
To proceed, carry out the following:
Select the “Attendance In / Out” tab to record time and attendance details manually.
Select the “Timesheet - Clock” tab to record direct or indirect booking hours.
Select the “Timesheet - Manual” tab to record booking hours for work that has already been completed.
