Authorize Sundry Receipt – A summary of the activity
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This activity allows you to authorize a sundry receipt. You can search and select a sundry receipt for authorization. You can authorize a sundry receipt for which the payment details have been updated. The status of the sundry receipt before authorization must be in the “Fresh” status. The status of the sundry receipt after authorization is updated as “Authorized”. The details of the authorized sundry receipt cannot be modified.
This activity also allows you to modify the details of the receipt before authorization. If required the modified receipt can be authorized at a later date. In this case the system retains the status of the receipt as “Fresh”. This activity also allows you to return the receipt to the user who has created it for modifications. A sundry receipt is usually returned if the user who is to authorize it wants further modifications to be made. The status of the receipt is updated as “Returned”. This returned receipt could be retrieved again for authorization after the modifications have been duly completed.
The system also stores the login ID of the user and the system date along with the modified, authorized and returned details. Apart from the main page, this activity also allows you to authorize and return the sundry receipt in the subsidiary pages.
This activity also allows you to modify the remitter information details if required. If the information has not been entered earlier you can enter it here afresh. If a payment has been received the details of the payment can also be viewed. You can also view the details of the financial postings that have been made in the various accounts. These financial postings can be viewed in the base currency and the parallel base currency of the company.
Getting familiar with the pages inside
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Go to page… |
For… |
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Select Receipt |
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Authorize Receipt |
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Remitter Information |
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Accounting Information |
What you can do in this activity
Provision to authorize the receipt
Provision to return the receipt
View the various account postings
Sundry receipts that are in the “Fresh” status can be authorized. The financial posting of the receipt amount is made after the authorization. Multiple receipts can be authorized at the same time. The status of the individual sundry receipts is updated as “Authorized”. The details of the authorized sundry receipt cannot be modified.
Go to “Select Receipt” page.
Mark multiple receipts and authorize them.
If a sundry receipt has been raised for a payment received in a currency that is different from the base currency or the parallel base currency of the company, the system retrieves the exchange rate of the receipt currency. If required this exchange rate can be modified before authorization. The modified exchange rate must fall within the tolerance limit set in the “Exchange Rate” business component.
Go to “Authorize Receipt” page.
Modify the exchange rate if required.
Details of the sundry receipt can be modified before authorization. Almost all the details of the receipt can be modified. The status of the “Fresh” sundry receipt is retained.
Go to “Authorize Receipt” page.
Modify the details of the sundry receipt.
Sundry receipts that are in the “Fresh” status can be authorized. If required the details of the receipt can be modified before the authorization. A sundry receipt is authorized if the payment details have been updated for the receipt. The status of the sundry receipt is updated as “Authorized”. The financial posting of the receipt amount is made after the authorization. The details of the authorized sundry receipt cannot be modified.
Go to “Authorize Receipt” page.
Modify the details if required and authorize the receipt.
Sundry receipts can be returned to the user who created it for modifications before authorization. A sundry receipt can be returned if the user who is authorizing it is unable to handle the modifications. The status of the returned receipt is updated as “Returned”. This receipt can be retrieved again for authorization after the modifications have been made.
Go to “Authorize Receipt” page.
Modify the details if required before returning the receipt.
Provision to authorize the receipt
This activity provides the facility to authorize a sundry receipt in pages other than the main “Authorize Receipt” page. Authorization can be made while saving the modifications made to the remitter information details.
Go to “Remitter Information” page.
Authorize the sundry receipt.
Provision to return the receipt
This activity also provides you the facility to return a sundry receipt in pages other than the main “Authorize Receipt” page. The receipt is returned to the user who created it for modification before it is authorized again.
Go to “Remitter Information” page.
Return the sundry receipt.
A sundry receipt is usually created for payments that have not been received from a registered customer. All the details pertaining to the remitter can be modified if required here. If the details of the person or the organization on which the receipt has been created have not been entered while creating or modifying the receipt, it can be entered here. The sundry receipt can also be authorized after entering or modifying the details.
Go to “Remitter Information” page.
Modify the details or enter the details afresh.
Authorize the sundry receipt if all details have been updated.
View the various account postings
The receipt amount is debited or credited into different accounts. The various postings that occur for a transaction can be viewed account wise in both the base currency and the parallel base currency of the company.
Go to “Accounting Information” page.
View the account posting details.