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This page allows you to reverse the prepayment voucher. You can enter the date on which the reversal document is to be created. You can also record your observations for the need to reverse a prepayment voucher. The system generates a unique number identifying the reversal document. The system updates the status of the reversal document as “Authorized” and the status of the voucher as “Reversed”. The financial entries that have been posted will be reversed in the corresponding finance book.
Select the “Reverse Prepayment Voucher” from the “Select Pay Voucher” page.
The “Reverse Prepayment Voucher” page appears.
The system displays the following in the “Voucher Information” group box:
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Voucher # |
The number identifying the prepayment voucher. |
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Voucher Type |
The type of voucher that has to be reversed which should be “Prepayment Voucher”. |
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Status |
The status of the prepayment voucher which should be “Requested”. |
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Request Date |
The date on which the payment voucher was created. |
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Finance Book |
The code identifying the finance book to which the transactions were posted. |
Enter the following fields in the “Voucher Information” group box:
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Reversal Date |
The date on which the prepayment voucher is reversed (Date Format). This date should be the same or later than the request date and should not be later than the system date. The system date is displayed by default on launch of the page. |
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Reason # |
Use the drop-down list box to select the code identifying the reason due to which the prepayment voucher is being reversed. All the reasons that have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component for the prepayment voucher and that are in the “Active” status will be available for selection in the ascending order. |
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Remarks for Reversal |
Any observations or comments regarding the necessity to reverse the prepayment voucher (Alphanumeric, 255). |
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Zoom facility available |
The system displays the following in the “Payment Information” group box:
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Pay To Supplier # |
The code identifying the supplier to whom the payment is made. |
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Pay To Supplier Name |
The name of the supplier. |
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Payment Route |
The method in which payment is made to the supplier. |
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Bank/Cash # |
The code identifying the bank or cash account. |
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Pay Mode |
The mode of making the payment. |
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Pay Currency |
The code identifying the currency in which the payment is made. |
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Pay Amount |
The amount due for payment. |
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Pay Date |
The date on which payment is due. |
Click the “Reverse Voucher” pushbutton to reverse the prepayment voucher.
The system generates a unique number identifying the reversal document. The system saves the details of the reversal document and the prepayment voucher in the pay currency.
Status Updation
The system updates the status of the prepayment voucher as “Reversed”.
The system updates the status of the reversal document as “Authorized”.
The system displays the following:
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Created By |
The login ID of the user who has created the prepayment voucher. |
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Created Date |
The date on which the prepayment voucher has been created. |
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Last Modified By |
The login ID of the user who has last modified the prepayment voucher |
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Last Modified Date |
The date on which the prepayment voucher has been last modified. |
To proceed, carry out the following
Select the “Accounting Information” link at the bottom of the page to view the account posting details.
Select the “View Voucher (DH)” link at the bottom of the page to view the payment voucher details.
Select the “Edit Electronic Payment Information’ link to modify the details of the payment reference and payment instructions.
