Modifying payment information

This page allows you to modify the payment information of the payment vouchers that have been specified during the creation process. Tell me more..

Select the “Payment Information” link present at the bottom of the “Edit Applied Amount” page.

The “Payment Information” page appears.

The system displays the following:

Pay Batch #	The number identifying the pay batch.
Status	The status of the pay batch which could be “Draft” or “Fresh”.
Pay Date	The date on which the payment is due.
Request Date	The date on which the pay batch has been created.
Payment Route	The way in which payment is made to the supplier, which could be “Bank” or “Cash”.

The system displays the following information in the “Payment Information” multiline:

Voucher #	The number identifying the voucher.
Pay to Supplier #	The code identifying the supplier to whom the payment is made.
Pay Currency	The code identifying the currency in which the payment id made.
Pay Amount	The amount to be paid.
Bank/Cash #	The code identifying the bank/cash account.

Modify the following fields in the “Payment Information” if required:

Pay Mode

Use the drop-down list box to select the mode in which the payment is to be made to the supplier. You can select from Cash”, Check”, “Credit Card”, “Demand Draft”, “Direct Credit”, “Direct Debit” and “Others.

Note: If “Bank” is selected in the “Payment Route” field then you can select from “Check”, “Demand Draft”, “Credit Card” and “Direct debit”.

If “Cash” is selected as the “Payment Route” then only “Cash” will be available for selection.

Pay Charges By	Use the drop-down list box to set whether the charges incurred while making a payment by demand draft will be borne by the company or the payee. You can select from “By Payee” or “By Company”.
	By Payee – indicates that the charges incurred will be borne by the payee to whom the payment is being made.
	By company – indicates that the charges incurred will be borne by the login company that makes the payment.

Note: The pay charges are applicable only when the pay mode has been selected as “Check”, “Demand Draft” or “Direct Debit”.

Priority

Use the drop-down list box to set the precedence to be given for the payment. You can select from “High”, “Medium” or “Low”.

Click the “Save” push button to save the payment information.

The system saves the login ID of the currently logged in user and the system date along with the modification and authorization details.

Click the “Save and Authorize” push button to save the payment information and authorize the pay batch.

The system ensures that only certain users are allowed to authorize payment vouchers using “Manual Checks” or “Direct Debit” as the pay mode, which are identified by an unique numbering type. These users will not be able to authorize payment vouchers for which system generated automatic checks are applicable.

Pay Batch Status Updation

The system updates the status of the pay batch to “Requested”.

Payment Voucher Creation

Multiple payment vouchers are created from a pay batch based on the following criteria

If the pay to supplier selected in a pay batch are different.
If the modes of payment are different.
If pay currencies are different
If the suppliers are different.
If payment is to be made through different Bank or Cash codes
If the pay mode is electronic and the payment method used is “Specific Bank”
If payment voucher is created based on a pay group and grouped by number of vouchers, then multiple payment voucher are created, provided the number of credit documents selected is greater than the number of vouchers specified
If payment voucher is created based on pay group and grouped by pay amount then multiple payment vouchers are created based on the maximum limit specified

Voucher Status Updation

The system updates the status of the payment voucher to “Requested”.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account posting details of the pay batch.
Select the “Payment Vouchers” link at the bottom of the page to view the pay batch.

Modifying payment information – An overview

The details like the mode of payment, the specification as to who will bear the instrument charges (if any); the precedence of the payment can be modified. You can save the changes made to the payment vouchers. The system updates the status of the vouchers to “Draft” or “Fresh”.

This page also allows you to save the payment information and authorize the pay batch and the payment vouchers. The system updates the status of the pay batch and the corresponding payment vouchers to “Requested”. The system saves the login ID of the currently logged in user and the system date along with the modification and authorization details.