Edit Advanced Pay Batch – A summary of the activity

This activity allows you to modify the advanced pay batches that have been created for making payments to suppliers in different pay currencies. You can search and select the pay batch that are in “Draft” or “Fresh” status and modify them. The system generates the payment vouchers based on the modified details in their corresponding pay currencies and are then picked up by the “Release Payment” business component for actual payments.

This activity allows you to modify the bank details for payment allocation individually for every pay currency while modifying a pay batch. You can also delete the pay batches that are in “Draft” or “Fresh” status. The status of the pay batch is updated to “Deleted” and the status of the corresponding payment vouchers are also updated to “Deleted”. You can also select multiple invoices and delete them.

This activity also allows you to authorize the pay batches after making modifications to it. You can authorize a pay batch that is in “Fresh” status. The system updates the status of the pay batch and the corresponding payment vouchers to “Requested”. The pay batch cannot be modified after authorization.

This activity also allows you to view the details of the credit documents like the expense invoice, order based invoice, repair invoice and account based credit note.

If you want to include any additional comments regarding the pay batch you can also enter notes. The system maintains a history of these notes. You can also modify the pay group that has been used as a filter for retrieving documents during pay batch creation.

Getting familiar with the pages inside

What you can do in this activity

Modifying credit documents

Modifying bank/cash information for individual pay currency

Modifying payment vouchers

Modifying and authorizing payment vouchers

Modifying credit documents

The credit documents based on which the pay batch is created can be modified.

• Go to the “Edit Document Selection” page.

• Modify the document details.

Modifying bank/cash information for individual pay currency

The bank/cash information for all the different pay currencies specified in the credit documents can be mentioned so that the payment can be made in the appropriate currencies.

• Go to the “Edit Applied Amount” page.

• Modify the bank/cash details for each pay currency.

Modifying payment vouchers

The pay batch can be used to generate payment vouchers based on the payment information specified.

• Go to the “Edit Applied Amount” page.

• Modifying the payment vouchers.

Modifying and authorizing payment vouchers

The pay batch can be used to generate payment vouchers and authorize them based on the payment information.

• Go to the “Edit Applied Amount” page.

• Modifying and authorize the payment vouchers