Edit Regular Pay Batch – A summary of the activity

This activity allows you to modify the pay batches that have been created for making payments to suppliers. You can search and select the pay batch that are in “Fresh” status and modify them. The system creates the payment vouchers based on the modified details, which are then picked up by the “Release Payment” business component for actual payments. 

This activity also allows you to delete the pay batches that are in “Fresh” status. The status of the pay batch is updated to “Deleted” and the status of the corresponding payment vouchers are also updated to “Deleted”. You can also select multiple invoices and delete them.

This activity also allows you to authorize the pay batches after making modifications to it. You can authorize a pay batch that is in “Fresh” status. The system updates the status of the pay batch and the corresponding payment vouchers to “Requested”. The pay batch cannot be modified after authorization.

In this activity, you can also modify the details of the pay group that has been used as a filter for retrieving documents during pay batch creation.

You can view the details of the credit documents like the expense invoice, order based invoice, repair invoice and account based credit note.

If you want to include any additional comments regarding the pay batch you can also enter notes. The system maintains a history of these notes.

Getting familiar with the pages inside

What you can do in this activity

Modifying payment vouchers

Modifying and authorizing payment vouchers

Delete pay batches

Modifying payment vouchers

The modified pay batch can be used to generate payment vouchers based on the payment information specified.

• Go to the “Edit Pay Batch” page.

• Modify the credit document information.

• Modify the payment information (if required).

• Modifying the payment vouchers.

Modifying and authorizing payment vouchers

The modified pay batch can be used to modifying payment vouchers and authorized based on the payment information specified.

• Go to the “Edit Pay Batch” page.

• Modify the credit document information.

• Modify the payment information (if required).

• Modifying and authorize the payment vouchers

Delete pay batches

The pay batches that are not required can be searched for and deleted.

• Go to the “Edit Pay Batch” page.

• Delete the pay batch.