Recording Accounting Information tab

Enter the following fields in the “Accounting Information” multiline:

Usage ID	A brief description of the account number(s), to which this voucher is to be debited or credited in a finance book (Alphanumeric, 25). This usage must be the same as the one defined in the “Account Rule Definition” component.
	Help facility available

Note: this field must not be left “Blank” if “Account #” field is left blank. If this field is left “Blank”, the system retrieves the usage corresponding t o account code entered in the “Account #” field.

Account #	The code identifying the account in which the payment voucher has to be posted (Alphanumeric, 32). Mandatory.
	Help facility available

Note: this field must not be left “Blank” if “Usage ID field is left blank. If this field is left “Blank”, the system retrieves the usage corresponding to the usage entered in the “Usage” field.

Currency

Use the drop-down list box to select the code identifying the currency for the usage or the account number. The base currency of the company along with the established currencies will be available for selection. The system displays the base currency by default on launch of the page. However, it is essential that you select either the base or the voucher currency.

Amount

The amount that to be debited or credited in the corresponding account (Decimal). Mandatory. Ensure that the amount entered in this field is greater than zero.

Dr/Cr

Use the drop-down list box to set whether you want to debit or credit the amount in the corresponding account. You can select from “Dr” (Debit) or “Cr” (Credit).

The system displays “Dr” by default on launch of the page.

The system displays the following in the “Accounting Information” multiline

Base Amount

The amount that is to be debited or credited in the account in the base currency of the company. The system calculates the base amount as the product of the amount that is to be debited or credited and the exchange rate. If the pay currency and the base currency are the same then the amount is displayed as it is.

Enter the following fields in the “Accounting Information” multiline:

Remarks	Any observations pertaining to the transaction to be noted (Alphanumeric, 255).
Default Tax Key	The tax key for the sundry payment voucher. Note: The tax key must exist in ‘Active’ status, valid for the period and must be applicable for purchase transactions only. Help facility available
Cost Center	The number identifying the cost center to which the payment account is mapped (Alphanumeric, 10). This cost center must have been defined in the “Create Cost Center / Unit” activity of the “Cost Center Setup” business component. Note: The cost center must be mapped to the tax code that you specify in the Tax Information tab.
	Help facility available
Analysis #	The analysis code to which the payment account is mapped to in the “Create Analysis” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available
Sub Analysis #	The sub analysis code to which the analysis code has been mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5).

To proceed,

Select the “Tax Information” tab to record tax details for the sundry payment.
Select the “Payee Information“ tab to record payee details of the voucher.