Viewing vouchers

This page allows you to view the voucher details. You can view the voucher information like the code identifying the voucher, the payment category and the code identifying the finance book. Tell me more.

Select the “View Voucher” link available in the “Select Voucher” page.

The “View Voucher” page appears.

The system displays the following in the “Voucher Information” group box:

Voucher #	The number identifying the voucher.
Payment Category	The payment category which could “Sundry Payment”, or “Inter Bank Transfer".
Status	The status of the voucher.
Request Date	The date on which the request for payment is raised.
Finance Book	The code identifying the finance book to which the financial entries are posted.

The system displays the following in the “Payment Information” group box:

Payee	The person or the institution to which the payment is to be made.
Pay Date	The date on which the payment has to be made.
Electronic Payment	Indicates whether the payment is through electronic payment mode.
Pay Currency	The currency in which the payment has to be made.
Exchange Rate	The exchange rate of the currency.
Pay Amount	The total amount of the voucher.
Payment Method	The method in which the payment has to be made. The values could be “Specific Bank” and “Regular”.
Payment Route	The payment route, which could be “Bank”, “Cash” or “PTT”.
Pay Mode	The mode in which the payment must be made which could be “Check”, “DD”, “Direct Debit” and “Cash”.
Bank/Cash #	The code identifying the bank, cash or PTT.
Description	The textual description pertaining to the bank, cash or PTT code.
Payment Release Point	The organization unit from which the payment has to be released.
Charge Parameter	Indicates whether the bank charges will be borne by the company or by the payee.
Priority	The priority in which the payment must be made to the payee which could be “High”, “Medium” or “Low”.
Ref. Doc. #	The code identifying the reference document.
Remarks	The comments pertaining to the sundry payment.

The system displays the following in the “Inter Bank Transfer Details” group box.

Transferee FB	The finance book to which the finance postings must be made for the transferee.
Transferee Bank Code	The bank of the transferee for financial transactions.

The system displays the following in the “Accounting Information” group box.

Usage Id	A brief description of the account number(s), to which this voucher is to be debited or credited.
Account #	The code identifying the account to which the payment voucher has to be posted
Currency	The currency for the usage which could be the base currency or the pay currency
Amount	The amount that has been debited or credited to the corresponding account
Dr/Cr	The amount entered is to be debited or credited.
Base Amount	In case the payable amount is in a different currency, the amount will be calculated in the base currency for the finance books and displayed.
Asset Proposal #	If the payment voucher is raised to a payee for an asset then the unique number identifying the proposal of the asset is entered here
Remarks	Any observations pertaining to the transaction.
Cost Center	The number identifying the cost center to which the payment account is mapped.
Analysis #	The analysis code to which the payment account is mapped to in the “Create Analysis” activity of the “Account Based Budgeting” business component.
Sub Analysis #	The sub analysis code to which the analysis code has been mapped to in the “Account Based Budgeting” business component.

The system displays the following below the “Accounting Information” multiline:

Base Credit Amount	The sum total of all the credit amounts in the base currency.
Base Debit Amount	The sum total of all the debit amounts in the base currency.

The system displays the following in the “Instrument Information” group box:

Note: The instrument details will be displayed if the voucher has been produced for payment through ”DD”, “Check” or “Pay Order”.

Instrument #	The number identifying the check or demand draft or pay order.
Instrument Date	The date on which the instrument was created.
Instrument Status	The status of the instrument, which could be “Paid” or “Void”.
Bank Charges	The amount to be paid as charges
Posting Date	The date on which the instrument was posted.
Voiding Document #	The number identifying the voiding documents (if applicable).
Voiding Date	The date on which the check was bounced (if applicable).

The system displays the following fields in the Hold/Reversal Information” group box:

Reversal Date	The date on which the voucher was reversed.
Reason for Reversal	Reason for reversing the document.
Remarks for Reversal	Any comments pertaining to the reversal of the voucher.
Reason for Hold	Reason for putting the voucher to hold.
Remarks for Hold	Any comments pertaining to, putting the voucher to hold.

The system displays the following:

Created By	The login ID of the user who created the payment voucher.
Created Date	The date on which the payment voucher was created.
Last Modified By	The login ID of the user who last modified the voucher.
Last Modified Date	The date on which the voucher was last modified.

To proceed, carry out the following

Select the “Payee Information” link at the bottom of the page to add payee information.
Select the "Attach Notes" link at the bottom of the page to record any observation or related information on the invoice.
Select the “Edit / View Payee Info.” link to modify / view the payee name.
Select the “Accounting Information” link at the bottom of the page to view the accounting information.

Viewing vouchers – An overview

The payment information of the voucher can also be viewed in this page. If the voucher has been produced for payment, then the instrument information like the check/DD/pay order number, the date on which the instrument was created and the instrument status will be displayed in this page. If the instrument has been bounced, then the voiding date along with the reason can also be viewed in this page. You can also view the hold or reversal information of the voucher (if any).

The system also displays the creation details of the voucher along with the modification history.