Attaching notes

This page allows you to add comments and record observations regarding the payment voucher that is getting created. You can create a standard notes ID and add notes to it that can be attached to the payment voucher.

You can also retrieve these notes that have been attached and modify the observations. The system saves the modifications made to the notes and also maintains a history of these modifications.

Select the “Attach Notes” link from the “Create Voucher” page.

The “Attach Notes” page appears.

The system displays the following:

Invoice #	The number identifying the payment voucher.
Status	The status of the payment voucher.

Enter the following in the “Notes Details” group box:

Notes For	Use the drop-down list box to select the voucher for which the note is being created from “Sundry Payment” or “Release Payment”.
	Sundry Payment – indicates that the note is created for a sundry payment voucher.
	Release Payment Voucher – indicates that the note is created for a release payment voucher.
	The system displays “Sundry Payment” by default on launch of the page.
Notes Level	Use the drop-down list box to select the level of the document to which the note has to be attached. It could be “Document” or “Line”.
	Document – indicates that the note is attached to the whole document.
	Line – indicates that the note is attached to a particular line of the document.
	The system displays “Document” by default on launch of the page.
Line #	Use the drop-down list box to select the line number of the document to which the note has to be attached. All the codes identifying the account of the payment voucher will be available for selection. The system displays “Blank” by default on launch of the page.

The system displays the following:

Account #	The code identifying the account to which the note is attached.
Description	The textual description of the account.

Enter the following fields:

Standard Notes ID	The code identifying the standard notes (Alphanumeric 6).
	Help facility available

Enter the description pertaining to the standard notes id in the text box provided alongside.
Click the “Save Std Notes” pushbutton to save the standard note.

The system saves the standard notes ID along with the description.

Enter the following field:

Notes

Any observations or remarks pertaining to the document (Alphanumeric, 255).

Click the “Attach Notes” pushbutton to save the notes information.

The system attaches the notes to the payment voucher the first time the note is created. The system saves the modifications made to the notes thereafter.