Viewing the recurring voucher template details

This page allows you to view the details of a template that are in “Active” status. You can also view the status information of all the templates that have been generated using the template. The system displays creations details along with modification history.

Select the “View Template” link available in the “Select Template” page.

The “View Recurring Voucher” page appears.

The system displays the following in the “Template Information” group box:

Template #	The unique number identifying the template.
Finance Book	The code identifying the finance book to which the financial entries are posted.
Description	A description of the template.

The system displays the following in the “Voucher Information” group box:

Request Date	The date on which the payment voucher is raised.
Numbering Type for Recurring Vouchers	The numbering type of the vouchers for the login organization unit and the “Sundry Payment Voucher” transaction type.
Recurring Voucher Status	The status of the vouchers generated by the template.

The system displays the following:

Pay Date Frequency	The frequency with which the vouchers has to be generated.
Start Date	The start date of the period in which vouchers have to be generated.
End Date	The end date of the period in which vouchers have to be generated.
Day	The day of the week when the voucher has to be generated.
Option	The week number.
Electronic Payment	The specification of whether the payment is through electronic payment mode or not.
Payment Method	The method of payment which can be “Regular” or “Specific Bank”.
Priority	The precedence given to the payment which can be “High”, “Medium” or “Low”.
Payment Route	The way in which the payment is made to the payee, which can be “Bank” or “Cash”.
Pay Mode	The mode of payment, which can be “Check”, “Demand Draft”, “Direct Debit” or “Cash”.
Pay Currency	The currency code in which the payment is to be made.
Exchange Rate	The exchange rate used to calculate the base currency amount if the pay currency is not the same as the base currency.
Pay Amount	The amount to be paid to the payee.
Ban/Cash/PTT #	The code identifying the bank and cash accounts.
Description	The description of the bank/cash/PTT code.
Payee	The payee or the organization to which the payment is made.
Instrument Charges	The specification of whether the instrument charges are borne by the company or the payee.
Payment Release Point	The organization unit from which the payment has to be released.
Remarks	Any observations pertaining to the payment.

The system displays the following in the “Accounting Information” multiline.

Usage ID	A brief description of the account number(s), to which this voucher is to be debited or credited in a finance book.
Account #	The code identifying the account to which the payment voucher has to be posted.
Currency	The currency for the usage or the account number.
Amount	The amount that has been debited or credited to the corresponding account.
Dr/Cr	The specification of whether the amount would be debited or credited from the account.
Base Amount	If the payable amount is in a different currency, the amount will be calculated in the base currency for the finance books. The system will compute the base amount to be the product of the voucher amount and the exchange rate and display this amount. If the pay currency and the base currency are the same then the amount is displayed as it is.
Remarks	The comments pertaining to the transaction.
Cost Center	The number identifying the cost center to which the payment account is mapped.
Analysis #	The analysis code to which the payment account is mapped to in the “Create Analysis” activity of the “Account Based Budgeting” business component.
Sub Analysis #	The sub-analysis code to which the analysis code has been mapped to in the “Account Based Budgeting” business component.

Click the “Compute” pushbutton and the system calculates and displays the following:

Base Credit Amount	The sum total of all the credit amounts in the base currency.
Base Debit Amount	The sum total of all the debit amounts in the base currency.

The system displays the following:

Created By	The login ID of the user who created the voucher.
Created Date	The date on which the voucher was created.
Last Modified By	The login ID of the user who modified the voucher last.
Last Modified Date	The date on which the voucher was modified last.

To proceed carry out the following

Select the “Payee Information” link to add payee information and save it for future reference.
Select the “View Voucher Status” link to view the details of the vouchers that has been generated by the template.
Select the "Attach Notes" link at the bottom of the page to record any observation or related information on the invoice.
Select the “Accounting Information” link to view the accounting information.