Deferral Information

This section enables you to defer a transaction. Based on the input criteria like the document, the date range, the system retrieves the details in the multiline. You can specify the posting frequency, pro-rata basis and Effective From and To dates. The system saves the deferral transactions based on these. You can also save and authorize a transaction JV is generated for the deferral transaction

The following fields are displayed in the “Deferral Information” multiline:

Process #	The system generated process number for the deferral transaction.
Process Status	Indicates the status of the deferral process which can be ‘Fresh’, ‘Authorized’ or ‘Deleted’.
Doc. Type	The type of document which could be Supplier Expense Invoice, Customer Miscellaneous Invoice, Journal Voucher, Direct Cust. Misc. Inv. Journal Voucher Direct
Doc. #	The number identifying the document.
Doc. Date	The date of the document.
Amount	The amount in the document.
Pending Deferral	The balance amount that is pending deferral for the given document.

Enter the following fields in the “Deferral Information” multiline:

Def. Amount

The amount of the deferral transaction. Mandatory.

Src. Account Code

The source account code. Mandatory.

Ensure the following:

The value in this field is not modified if the selected Process # is document based.
The code specified in this field is an active code for the Effective From and Effective To period range.
The value entered in this field is included in the Posting Book JV.

Help facility available.

Src. Dr / Cr

Use the drop-down list box to select whether you want to “Dr” or “Cr” the account code that is being created in the corresponding Journal Voucher. The system lists the options ‘Dr’ and ‘Cr’.

Ensure that value in this field is not modified if the selected Process # is document based.

The system displays the following field:

Src. Account Curr.

The currency of the source account.

Enter the following fields in the “Deferral Information” multiline:

Exch. Rate

The exchange rate of the currency of the deferral document.

Ensure that the value in this field is not modified if the selected Process # is Document Based or Direct, Ensure

The system displays the following field:

Base Amount

The total voucher amount.

Enter the following fields in the “Deferral Information” multiline:

Src. Cost Center	The cost center to which the account must be posted. Ensure that the value in this field is not modified if the selected Process # is Document Based. Help facility available.
Src. Analysis Code	The source analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component. Ensure that the value in this field is not modified if the selected Process # is Document Based or Direct. Help facility available.
Src. Sub Analysis Code	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.
Dest. Acc. Code	The destination account code. Help facility available.

The system displays the following field:

Dest Dr/Cr

The destination deferral amount.

Enter the following fields in the “Deferral Information” multiline:

Cost Center	The cost center to which the account must be posted. Help facility available.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Sub Analysis Code	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.
Finance Book	Use the drop-down list box to select the finance books in which the vouchers are posted. Ensure that the value in this field is not modified if the selected Process # is Document Based or Direct.
Effective From	The starting date in the range of dates from which the deferral is effective.
Effective To	The ending date in the range of dates up to which the deferral is effective.
Posting Freq.	The period for which you wish to make the deferral, you can select from the following options: Monthly Financial Period By default the system displays ‘Monthly’ in this field.
Prorate Basis	The prorate basis for the posting frequency. '30 day Month' Actual No. of days By default the system displays '30 day Month' in this field.
JV Num. Type	Use the drop-down list box to select the numbering type of the Journal Voucher for the login organization unit for the distribution setup. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status for the Transaction date. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component in the ascending order.
JV Generation Status	The status of the generated Journal Voucher which could be ‘Fresh’ or ‘Authorized’. By default the system displays ‘Fresh’ in this field.
Def. Type	Use the drop-down list box to specify the type of deferral. The system lists all the quick codes as defined by the user for the entity ‘Deferral Type”
Def. Category	Use the drop-down list box to specify the category to which the deferral belongs. The system lists all the quick codes as defined by the user for the entity ‘Deferral Category”
Process Date	The date of the deferral transaction process By default the system displays the current system date.
Process Num. Type	The numbering type of the process.
Remarks	Any comments pertaining to the deferral transaction.
Trading Partner Type / Code	The type to which the trading partner belongs / The code identifying the Supplier.
Trading Partner Name	The name of the supplier.
Created By	The login ID of the user who had created the process.
Created Date	The date on which the process was created.
Modified By	The login ID of the user who had last modified the process.
Modified Date	The date on which the process was last modified.

Select the “Save” pushbutton to create a new process number in Fresh status/ save the modifications made against the already existing process.
Select the “Save and Authorize” pushbutton to generate JV for the selected process number.
Select the “Delete” pushbutton to delete a process.

Note that the system allows deletion of a process number only if it is in “Fresh” status.

Click the “Process JV” pushbutton to generate a journal voucher.

To proceed, carry out the following:

Select the “JV Information” tab to view deferral transaction details.