Selecting recurring voucher template for modification

This page allows you to search and select the template for modification. Tell me more.

Select the “Edit Recurring Voucher Template” link under the “Journal Voucher” business component.

The “Select Recurring Voucher Template” page appears.

Enter the following field if you are aware of the template number:

Template No.	A number identifying the template (Alphanumeric, 18).
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the entries are to be posted. All the finance books mapped to the login organization unit are displayed in the ascending order, if multiple finance books are allowed.

Note: The system displays the default finance book, if specified in the “Set Function Defaults” activity.

Select the “Recurring Voucher Template” link provided alongside to modify the template details.
Enter the following fields in the “Search Criteria” group box to search for the template for deletion. Data entries in the following fields are optional.

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the entries are to be posted. All the finance books mapped to the login organization unit are displayed in the ascending order, if multiple finance books are allowed. The default Finance book, as specified, in the “Set Function Defaults” activity is listed in the drop-down list box when “Allow Postings to Multiple Finance book “ is set to “No” in the “Set Function Defaults” activity.

Note: The system displays the default finance book, if specified in the “Set Function Defaults” activity.

Account Code	The code identifying the account (Alphanumeric, 32). Mandatory.
	Help facility available.

Posting Frequency	The frequency in which the voucher entries are posted in the books of accounts. The options available are
	Daily – The recurring vouchers are posted on a daily basis.
	Weekly – The vouchers are posted on a weekly basis. The system generates the journal vouchers starting with the “Effective From Date” on each 8^th day till the “Effective To Date” specified.
	Fortnightly – The entries are posted on 1^st and 16^th of every month till the effective to date.
	Monthly – The entries are posted on every 30^th day starting from the “Effective Date From” date.
	Financial Period – The vouchers are posted on the first day of the financial period.
	The system displays “All” by default at the launch of the page.
Template No. From	The starting number in the range of template numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the templates that are greater than the value entered here. The template number from should be less than the number entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves all the template less than the template specified in the “To” field.
To	The ending number in the range of template numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the templates that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Template No. From” field.
	If this field is left blank and the “Template No. From” entered, then the system retrieves all the templates starting from the number specified in the “Template No. From” field till the last template.
User ID	The login ID of the user who created the recurring voucher template (Alphanumeric, 30). The system retrieves all the templates created by the user specified here.
Effective Date From	The date from which the recurring voucher template is effective (Date Format). The system lists the templates whose effective start date is later than the date entered here. The “Effective Date From” must be less than the effective to date.
	If this field is left blank and the “To” field is entered, then the system retrieves all the recurring voucher templates with effective date from earlier than the date specified in the “To” field.
To	The date till which the recurring voucher template is valid (Date Format). The system lists the templates whose effective end date is similar to the date entered here.

	If this field is left blank and “Effective Date From” field is entered, then the system retrieves all the templates with effective date from later than date specified in the “Effective Date From” field till the last voucher in the database.
Base Amount From	The starting amount of the recurring voucher template in the range of voucher amount for which the details are to be retrieved (Decimal). The system retrieves all the templates whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves all the Template whose amount is lesser than the amount entered in the “To” field.
To	The ending amount of the recurring voucher template in the range of voucher amount from which the details are to be retrieved (Decimal). The system retrieves all the templates whose transaction amount is less than the value entered here.
	If this field is left blank and the “Base Amount From” field is entered, and then the system retrieves all the templates whose amount is greater than the value entered in the “Base Amount From” field.

Note: All the recurring voucher templates, which are in “Active” status, are retrieved by the system.

Click the “Search” pushbutton to retrieve the details in the multiline.

The system displays the following fields in the multiline based the search criteria:

Template No	A number identifying the recurring voucher template.
	Data hyperlink available

Account Code	The code identifying the account.
Base Amount	The base amount of the recurring voucher template.
Effective Date From	The date from which the recurring voucher template is effective.
Effective Date To	The date till which the template is valid.
Posting Frequency	Indicates the frequency in which the vouchers are posted.

Check the box in the “Select” column of the multiline to mark the templates for deletion.

Note: Only the templates, which are in “Active” status, can be deleted.

Click the “Delete Template” pushbutton to delete the templates, which are marked.

The system updates the status of the template to “Terminated”.

The system updates the status of all the vouchers in the template from “Fresh” to “Deleted”.

The system stores the last modified by with the login user ID and the last modified date with the current system date.

To proceed, carry out the following

Select the “View Recurring Voucher Status” at the bottom of the page to view the status of the recurring vouchers.

Selecting recurring voucher template – An overview

You can also delete the template in “Active” status. You can directly enter the template number if you are aware of it or you can carry out the search using the code identifying the finance book, the code identifying the account, the frequency in which the entries are to be posted, number identifying the template, login ID of the user who created the template, the effective period in which the templates are valid and the base amount of the voucher. The system retrieves all the “Active” templates based on the search criteria.

The system deletes all the vouchers in “Fresh” status on deleting the template and updates the status to “Deleted”. The authorized vouchers will not be deleted but will still refer to the deleted template. The system updates the status of the template to “Terminated” on deleting. The system also stores the login ID of the user and the system date along with the modification history.