Selecting distribution setup for modification

This page allows you to search and select the distribution number for deletion or modification. Tell me more.

Select the “Edit Distribution Setup” link under the “Journal Voucher” business component.

The “Select Distribution Setup” page appears.

Enter the following fields if you are aware of the distribution number that you want to retrieve for modifying its details:

Distribution No.	A number identifying the distribution setup (Alphanumeric, 18).
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the entries must be posted. All the finance books mapped to the login organization unit are listed down in ascending order for selection.

Note: The default finance book selected in the “Set Function Defaults” page will be listed if the “Allow Multiple Finance Book Postings” field is set to “No”. The default finance book selected in the “ Set Function Defaults” page will be defaulted if the “Allow Multiple Finance Book Postings” field is set to “Yes”.

Select the “Distribution Set Up” link provided alongside to modify the distribution setup details.
Enter the following fields in the “Search Criteria” group box to search for distribution number details. Data- entry in the following fields is optional.

Distribution No. From	The starting number in the range of distribution numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the distribution numbers that are greater than the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves all the distribution numbers that are lesser than the value entered in the “To” field.
To	The ending number in the range of distribution numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the distribution numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Distribution No. From” field.
	If this field is left blank and the “Distribution No. From” entered, then the system retrieves all the distribution numbers that are greater than the number specified in the “Distribution No. From” field.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the entries must be posted. All the finance books mapped to the login organization unit are listed down in ascending order for selection.

Note: The default finance book selected in the “Set Function Defaults” page will be displayed if the “Allow Multiple Finance Book Postings” field is set to “No” The default finance book selected in the “ Set Function Defaults” page will be defaulted if the “Allow Multiple Finance Book Postings” field is set to “Yes”.

Description

The description pertaining to the distribution setup (Alphanumeric, 255). Enter the description in full or specify it partially using * characters. The system displays all the distribution details whose string matches the text entered here.

Click the “Search” pushbutton to retrieve the details in the multiline.

The system displays the following fields in the “Search Results” multiline:

Note: Only the distribution numbers, which are in “Fresh” status, are retrieved in the multiline.

Distribution No.	A number identifying the distribution setup.
Description	A description pertaining to the distribution setup.

Check the box in the “Select” column of the multiline to mark the distribution number for deletion.

Note: Atleast one distribution number must be marked for deletion.

Click the “Delete Distribution Setup” pushbutton to delete the distribution number.

The system updates the status of the distribution number to “Cancelled”.

The stores the login ID of the user who deleted the distribution setup and the date on which the distribution setup was deleted.

Selecting distribution setup for modification – An overview

You can directly enter the distribution number if you are aware of it. You can also carry out the search using distribution number, the code identifying the finance book in which the entries must be posted and the description of the distribution number. The system retrieves all the “Fresh” distribution number in the multiline.

The system updates the status of the distribution number to “Canceled” on deleting. The system stores the login ID of the user and system date along with the last modified by and last modified date.