Selecting journal voucher for reversing

This page allows you to search and select the vouchers for reversal. Tell me more.

Select the “Reverse Journal Voucher” link under “Journal Voucher” business component.

The “Select Journal Voucher” page appears.

Enter the following fields if you are aware of the voucher number that you want to reverse:

Voucher No.

A number identifying the voucher (Alphanumeric, 18).

Note: Only the vouchers that are in “Authorized” status, can be reversed.

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the voucher details are posted.

Select the “Journal Voucher” link provided alongside, to reverse the journal voucher entered.
Enter the following fields in the “Search Criteria” group box to search for the journal voucher. Data entries in following fields are optional.

Voucher Type

Use the drop down list box to specify the voucher type. The various voucher types available are “All”, “Regular”, “Recurring”, "Reg.-Direct Exec. Cost" and “Tax Adj. Journal”. The system retrieves the voucher based on the selection here. The system displays “All” by default.

The system lists all the “regular” and “recurring” voucher types only, when “All” is selected as the voucher type for reversal.

Note: Journal Voucher of type “Reg. – Direct Exec. Cost” cannot be reversed.

Finance Book	Use the drop-down list box to select the code identifying the finance book in which the voucher details are posted. All the finance books belonging to the login organization unit of the company are loaded in the drop-down list box.
	The system displays the default finance book if specified in the “Set Function Defaults” activity. If the default finance book is not specified, then the system sets the first finance book loaded in the drop-down list box by default.
Voucher No. From	The starting number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are greater than or similar to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.
To	The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher No. From” field.
	If this field is left blank and the “Voucher No. From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher No. From” field till the last voucher.
User ID	The login ID of the users who created the journal voucher (Alphanumeric, 30). The system retrieves all the vouchers created by the user specified here.
Transaction Date From	The starting date in the range of voucher dates from which the voucher details must be retrieved (Date Format). The system lists all the journal vouchers that are raised later than this date.
	If this field is left blank and the “To” field is entered, then the system retrieves the voucher starting from the first voucher in the database till the voucher raised on the date specified in the “To” field.
To	The ending date in the range of voucher dates until which the voucher details must be retrieved for reversing (Date Format). The system lists all the vouchers that are raised earlier than this date.
	If this field is left blank and “Transaction Date From” field is entered, then the system retrieves the vouchers raised on the date specified in the “Transaction Date From” field till the last voucher in the database.
Base Amount From	The starting amount of the voucher in the range of voucher amount for which the details are to be retrieved for reversing (Decimal). The system retrieves all the vouchers whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves the voucher from the database wherein the value is lesser than the value entered in the “To” field.
To	The ending amount of the voucher in the range of voucher amount from which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is less than the entered here.
	If this field is left blank and the “Base Amount From” field is entered, then the system retrieves the voucher whose amount is the greater then the value entered in the “Base Amount From” field
Account Code	A code identifying the account (Alphanumeric, 32).
	Help facility available.

Template No.	A number identifying the template, comprising the recurring journal vouchers (Alphanumeric, 18). Enter the template number in full or specify it partially using the * characters. The system retrieves all the vouchers belonging to the template number specified here.
	Help facility available.

Note: Template number is applicable only if the “Voucher Type” selected is “Recurring / ”All”.

Note: InterFB/Inter-Company vouchers cannot be reversed.

Click the “Search” pushbutton to retrieve the voucher details in the multiline.

The system retrieves the voucher details in the “Search Results” multiline based on the search criteria entered.

Note: All the vouchers, which are in “Authorized” status, are retrieved in the multiline.

Voucher No.	A number identifying the journal voucher.
Voucher Type	The voucher type, which could be “Regular”, “Recurring”, "Reg.-Direct Exec. Cost" or "Tax Adj. Journal".
Template No.	A number identifying the template consisting of the recurring vouchers.
Account Code	A code identifying the account.
Transaction Date	The date on which the voucher was raised.
Base Amount	The total voucher amount.

Selecting journal voucher for reversing – An overview

You can reverse the vouchers in “Authorized” status. You can directly enter the voucher number or you can carry out the search using the type of the voucher, code identifying the finance book in which the voucher details are posted, number identifying the voucher, login ID of the user who created the voucher, date on which the voucher was raised, base amount of the voucher, account code and the number identifying the template comprising the recurring voucher.