Create Journal Voucher – A summary of the activity
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This activity allows you to create a journal voucher and authorize it. The vouchers used to record all transactions other than the bank / cash transactions can be termed as journal vouchers. Passing adjustment entries, Creating Provision and accruals at year end, rectification entries are typical situations wherein a journal voucher is raised. Journal vouchers can be categorized as “Regular”, “Reversal” and “Memorandum” based on the nature of transactions.
Regular Voucher – is used for recording non-bank / cash transaction like transfers or adjustments. Transactions like Provisions, rectifications, reconciliation transfers or adjustments are typical examples of situations where regular journal vouchers are created
Reversal Voucher - is used to enter transactions, which need to be automatically reversed during a specified future open financial period. The reversal journal vouchers are created during currency revaluation or for adjusting bad debts.
Memorandum Voucher – is used to simulate an entry and view its impact in the books of accounts on the account balances. The memorandum vouchers are not posted in the books of account.
Reg.– Direct Exec. Cost - is used for recording Work Order Cost booking.
Getting familiar with the pages inside
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Create Journal Voucher |
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Attach Notes |
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Edit Journal Voucher |
What you can do in this activity
Create Regular, Reversal and Memorandum journal vouchers
Create and authorize post-dated journal vouchers
Authorize Regular and Reversal journal vouchers
Modify journal vouchers before authorization
Create Regular, Reversal and Memorandum journal vouchers
Journal vouchers can be created as “Regular”, “Reversal”, "Reg. – Direct Exec. Cost " and “Memorandum”.
Go to “Create Journal Voucher” page.
Select the appropriate type in the “Voucher Type” drop-down list box , to create “Regular”, “Reversal”, "Reg. – Direct Exec. Cost " or “Memorandum” journal vouchers.
Enter all information in the “Reversal Voucher Details” group box in case the voucher is of type “Reversal”.
“Memorandum” journal vouchers can be created to simulate and view entries in the books of accounts. These Vouchers can be used to see the impact of simulation entries on account balances. These memorandum vouchers can be converted into “Regular” vouchers later.
Go to “Create Jounal Voucher” page.
Select “Memorandum” in the “Voucher Type” drop-down list box.
Create and authorize post-dated journal vouchers
You can create and authorize journal vouchers to be posted at a date later than the current date. The voucher will be posted in the books of accounts on the transaction date.
Go to “Create Journal Voucher” page.
Enter all the necessary information. The “Transaction Date” can be later than the system date.
Authorize Regular and Reversal journal vouchers
A newly created regular journal voucher and a reversal journal voucher can be authorized. An authorized journal voucher is posted in the books of accounts. Details of this voucher cannot be modified.
Go to “Create Journal Voucher” page.
Enter all the necessary information and authorize the voucher.
Modify journal vouchers before authorization
You can modify the details of the journal voucher immediately after creation.
Go to “Create Journal Voucher” page.
Enter all the necessary information.
After creation of the vouchers, select the “Edit Journal Voucher” link at the bottom of the page to modify the details of the journal voucher.
You can modify the exchange rate displayed of the transaction currency with respect to the base currency of the company. The modified exchange rate must be within the tolerance limit set in the “Exchange Rate” business component.
Go to “Create Journal Voucher” page.
Modify the exchange rate within the tolerance limit and save the changes.