Processing monthly invoice release

Note: Ensure that you select the Compute Rates pushbutton at least once to retrieve billable rates from the contract

Select the “Generate Release” pushbutton to process the usage into a Release. The release ID will be generated.
Select records in the multiline and select the “Process Monthly Invoice Release” link in the “Select Documents” page of the “Process Monthly Invoice Release” activity.

The “Process Monthly Invoice Release” page appears.

The system displays the following fields:

Customer #	The number identifying the customer for whom bill is to be generated.
Customer Name	The name of the customer with whom the contract is entered.
Contract / Rev. #	The number identifying the contract / The number identifying the revision number of the contract.
Nature of Contract	The nature of contract which could be service contract.
Sheet ID	The number identifying the document with usage information for the given billing period.
Billing Milestone	The date on which the bill must be created.
Invoice Type	The type of the invoice generated, such as Regular Billing or Prepayment Billing.
Billing Curr.	The currency of billing as per the contract.

Enter the following field:

Release ID

Use the drop-down list box to specify the Release ID. The system lists all the releases against the Sheet ID.

The system displays the following fields:

Release Status	The status of the selected Release which could be “Fresh”, “Confirmed”, or “Cancelled”.
Invoice #	The invoice number generated.
Invoice Status	The status of the invoice.

The system displays the following field in the Billing section:

Total UB Amount	The total amount of the usage specified.
Exchange Rate	The exchange rate with respect to the base currency if the transaction currency is different from the base currency.
Tot. Rel. Value (Billing Curr.)	The total value of the bill in the billing currency. Tot. Rel. Value (Billing Curr.) = Tot. Amt. + Net T/C/D Tot. Rel Value (Base Curr.) = Tot. Rel Value (Billing Curr.) * Exchange Rate
Tot. Rel. Value (Base Curr.)	, The total value of the bill in base currency.

Select the “Update Usage” tab to updated usage details.
Select the “Usage Based Billing” tab to apply rate to the usage.
Select the "Monthly Fixed Charges" tab togenerate Invoice release for Monthly Fixed charges as defined in Contract.
Select the “One Release per Aircraft” check box if during release you wish to generate one release ID for each aircraft that is bill generated at individual tail level.
Select the “Retain Milestone for exceptions” check box if you wish to generate the same milestone for Object exceptions during generation of release in case of object coverage.
Click the “Generate Release” pushbutton to generate the release.
Click the "Generate Invoice" pushbutton to generate the invoice, after release confirmation
Enter the following fields in the "Invoice Details" group box after invoice release generation:

Bill to Customer

The number identifying the customer to be billed.

Help facility available

Pay Term

The Code identifying the pay term associated with the customer.

Help facility available

Invoice Category

Use the drop-down list box to specify the category to which the invoice belongs. Mandatory. The system displays all the categories that are in the “Active” Status as defined in the *Category" business component.

Click the "Save" pushbutton to save the details in the "Invoice Details" group box.

The system displays the following fields in the “Record Statistics” group box:

Created By	The login user who created the release.
Created Date	The date on which the release was created.
Cancelled By	The login user who cancelled the release.
Cancelled Date	The date on which the release is cancelled.
Confirmed By	The login user who confirmed the user.
Confirmed Date	The date on which the release was confirmed.
Last Modified By	The user who modified the release.
Last Modified Date	The date on which the release was modified.