Recording material details

The “Materials” tab page enables you to specify the prices for the parts consumed by the tasks associated with the customer order/execution document. You can specify the quantity, Price, caps of parts consumed by various tasks towards maintenance of the aircraft/ part/ component.

Click the “Materials” tab.

Note: 1) You can modify price details in this tab; if 1) The invoice basis is “Actuals” or The invoice basis is “Quote” and “Modification to Quote Values in Invoice Release” parameter for Service Sale Quote is set to 0 in the Set Sales Process Parameters activity of the Customer component and, 2) The invoice release is in “Fresh” status. 3) The ‘View Option’ is “Billing Info” and at the Detail Level.

The “Current Ref. Details” group box displays the following.

CO #	The customer order that you have selected in the “Exe. Doc. Info.” section.
Exe. Doc. Type	The type of the execution document that you selected in the in the “Exe. Doc. Info.” section.
Exe. Doc #	The execution document that you selected in the in the “Exe. Doc. Info.” section.

The “Material Pricing Summary” group box displays the following.

PPL #	The part pricelist associated with the customer order.
Billable Mat. Price	The total price of materials to be billed to the customer.

To retrieve materials from the invoice release

Select the following in the “Search Filters” group box.

Invoice Level

Select the radio button to retrieve part details of all pricing tasks from the customer order/execution document that you have selected in the “Exe. Doc. Info” section.

Note: You cannot modify data if you select the Invoice Level radio button.

Detail Level

Select the radio button to retrieve material details of all tasks from the customer order/execution document that you have selected in the “Exe. Doc. Info” section.

Note: Select this radio button, if you wish to modify data.

View Option

Use the drop-down list box to indicate the version of material details you wish to view. The drop-down list box displays the following: Billing Info and Actual Info. Select:

Billing Info. , if you wish to view material details as billed to the customer.
Actual Info., If you wish to view material details as per T & M pricing.

Note: You cannot modify any data in this tab page, if View Option is selected as “Actual Info.”

Select the following to display parts consumed by tasks based on a specific attribute.

Search by

Use the first drop-down list box to select an attribute of the task that you wish to retrieve. The drop-down list box displays the following: Billable?, COA?, Pricing Task #, and Processed?,

Use the second drop-down list box to indicate whether the attribute that you select in the first drop-down list box is applicable for the part that you wish to retrieve.

Select the “Search” pushbutton..

The “Material Pricing Details” multiline displays the following details of parts consumed by tasks related to the customer order.

Cap. Ind.	Indicates whether cap is applicable on material prices as stipulated in the sale contract for the customer order.
Price Disp.	Details of pricing of the part that the task utilized for repair/maintenance. For example, The exchange rate to convert the price of the part in CO currency from the currency specified in the Part price list. Note: This field displays details of pricing only if the pricing basis is “ T&M”.
Exe. Doc. Type	The type of the execution document to which the task was allocated for execution.
Exe. Doc. #	The execution document to which the task was allocated for execution.
Parent WO #	The parent work order of the execution document.
Exchange Order #	The exchange order generated for the customer order.
Task #	The task allocated to the execution document.
Task Seq. #	The order of execution of the task in the execution document.
WBS Code	The work breakdown structure (WBS) code of the task.
Task Desc.	The description of the task.
Curr. Pricing Basis	The pricing basis for the task, such as T & M, Fixed price or Usage-based.
Pricing Element	The pricing element for the task, such as Part Price, Flat Exchange Fee, Exch. Fee with Repair or Handling Fee.
Part # (Cons)	The part that the task utilized for the maintenance/repair of the part/aircraft.
Mfr. Part # (Cons)	The manufacturer part # of the part that the task utilized for the maintenance/repair.
Mfr. #	The manufacturer of the part that the task utilized for the maintenance/repair.
Condition	The condition of the part that the task utilized for maintenance/repair, such as New, Serviceable etc.
Stock Status	The stock status of the part that the task utilized for the maintenance/repair.
Part Attributes	The attributes of the part that the task utilized for maintenance/repair including part type, part classification and replacement type.
Prime Part #	The prime part for the consumed part.
Part Group	The part group to which the consumed part belongs.
LLP Info.	Details on the life of the part used by the task, if it is a life limited part including the total life of the part and its remaining life.

To record details of materials in the invoice release

Enter the following in the multiline.

Cons Quantity

The quantity of the part that the task utilized for maintenance/repair. Mandatory.

The multiline displays the following.

UOM

The unit of measurement of the part that the task utilized for the maintenance/repair.

Enter the following in the multiline.

Note: If the pricing basis for the customer order is Fixed Price or Usage–Based and the COA for the part is “In Scope”, you must not specify the following prices: Ref. Rate, Covered base rate, Unit Mark-up, Cap on Unit Mark-up, Covered Unit Price, Cap on Extd. Mark-up, Covered Extd. Price and Max. Extd. Price.

Ref. Price

The rate of the part as stipulated in the part price list.

The multiline displays the following.

Base Rate (PL Curr.)	The base rate of the part that the task utilized for maintenance/repair, in the currency of the part pricelist attached to the customer order.
PL Curr.	The currency of the part pricelist attached to the customer order.
Exch Rate	The exchange rate for the conversion of the part pricelist currency to the customer order currency.

Enter the following in the multiline.

Base Rate (CO Curr.)

The base rate of the part that the task utilized for maintenance/repair, in the customer order currency. (The base price for parts is defined in the part pricelist associated with the customer order.)

Base Rate (PL Curr.) * Exch. Rate

The multiline displays the following.

Base Adj. Factor	The base adjustment factor as specified in the part price list.
Fact. Base Rate	The base rate after applying the base adjustment factor, which will be; Base Rate (CO Curr.) * Base Adj. Factor
Price Factor	The mark-up on the base rate of the part that the task utilized for maintenance/repair.
Price Factored on	The value on which the price factor is applicable, such as Factored Price or .Price.

Enter the following in the multiline.

Unit Mark-up

The mark-up on a single quantity of the consumed part, which will be;

Base Rate (CO Curr.) * Price Factor

Cap on Unit Mark-up

The ceiling on the unit mark-up as stipulated in the sale contract for the customer order.

The multiline displays the following.

Adj. Unit Mark up

The unit mark-up after application of the cap on unit mark-up, which will be,

Adj. Unit Mark up = Unit Mark-up, if Unit Mark-up<Cap on Unit Markup
Adj. Unit Mark up = Cap on Unit Mark-up if Unit Mark-up>Cap on Unit Markup

Note: You must not specify this field, if the quantity of the part consumed is greater than 0.

Final Unit Mark-up

The final unit mark-up for the part, which will be,

Final Unit Mark-up = Unit Mark-up, if Capped Unit Mark-up not available
Final Unit Mark-up = Adj. Unit Mark-up, if cap on Unit Mark-up is available

Unit Price

The unit price of the part that the task utilized for maintenance/repair, which will be Unit Price = Factored Base rate + Final Unit Markup.

Enter the following in the multiline.

Covered Unit Price

The unit price of the part that is not billable. By default, this field displays the Covered Price for the part as stipulated in the contract.

Note: You must not specify the covered unit price, if the pricing element is “Exch. Fee with Repair”, “Flat Exchange Fee” or “Handling Fee'”.

The multiline displays the following.

Adj. Unit Price	The unit price after application of the covered unit price. Adjusted Unit Price = Unit Price, if Unit Price>= Covered Unit Price Adjusted Unit Price = 0, if Unit Price< Covered Unit Price
Final Unit Price	The final unit price for the part, which will be, Final Unit Price = Unit Price, if Adjusted Unit Price is not available. Final Unit Price = Adjusted Unit Price, if Adjusted Unit Price is available.
Extd. Base Price	The extended base price for the part, which will be, Cons. Qty. * Fact. base rate
Extd. Mark-up	The extended mark-up for the part, which will be, Cons. Qty. * Final Unit Mark – up
Cap on Extd. Markup	The ceiling on the extended mark-up as stipulated in the sale contract.
Adj. Extd. Mark up	The mark-up after application of cap on extended mark-up. Adj. Extd. Mark up = Extd. Mark-up, if Extd Mark-up<Cap on Extd Markup Adj. Extd. Mark up = Cap on Extd. Mark-up, if Extd Mark-up > Cap on Extd Markup
Final Extd. Mark-up	The final extended mark-up for the part, which will be, Final Extd. Mark-up = Extd. Mark-up, if Cap on Extd. Markup is not available Final Extd. Mark-up = Adj . Extd. Markup, if Cap on Extd. Markup is available
Extd. Price	The extended price for the part., which will be, Extd. Base Price + Final Extd. Mark - up Note: You must not specify the covered extended price, if the pricing element is “Exch. Fee with Repair”, “Flat Exchange Fee” or “Handling Fee'”.
Covered Extd. Price	The amount of extended price that is not chargeable. By default, the system displays the covered extended price as stipulated in the sale contract. Note: You must not specify the covered extended price, if the pricing element is “Exch. Fee with Repair”, “Flat Exchange Fee” or “Handling Fee'”.
Adj. Extd. Price	The extended price after application of the covered extended price, which will be, Adj. Extd. Price = Extd. Price, if Extd. Price > Covered Ext Price Adj. Extd. Price = Covered Extd. Price, if Extd. Price < Covered Ext Price
Final Extd. Price	The final extended price for the part.
Max. Extd. Price	The upper limit for the extended price as stipulated in the sale contract for the customer order.
Final Price	The total price of materials that is charged to the customer. If cap as stipulated in the sale contract is applied on the final ext. price, the Final Price will be: Final Price = Extd. Price or Capped Extd. Price, whichever is lower If Max. Extd. Price as stipulated in the sale contract is not applied on the final ext. price, then the Final price will be: Final Price = Extd. Price
PPL#/Rev#	The part pricing list stipulated for the customer order for part pricing.
Ref. PPL #/Rev##	The original part price list to which the part price list of the customer order refers to, for part pricing.
Price Desc.	The description of the price of materials.
Pricing Notes	Additional information on material pricing as available in the price list for the customer service order.
Cap Notes	Details of cap on pricing of materials that the task utilized for maintenance/repair.
Work Center #	The work center in which the task was carried out.
Task Status	The execution status of the task, such as Work-in-Progress, Pending, Completed or Closed.
Quoted?	Indicates whether the task is quoted in the quote for the customer order.
Qt. App. Status	The Approval status of the task as available in the quote for the customer order.

Enter the following in the multiline.

Processed?	Select the check box to indicate that you have verified the material pricing information.
Inv. Remarks	Additional information on the invoice release.

The multiline displays the following.

Sys. Billable?

Indicates whether the system recommends billing of the task to the customer.

Enter the following in the multiline.

Billable?

Use the drop-down list box to indicate whether the task must be billed to the customer. The drop-down list box displays the following: No and Yes.

Note: 1) You must select “Yes” in this field, if you are to select “No” in the “Warranty Res.” field. Conversely, it is mandatory that you select “No”, if you are to select “Yes” in the Warranty Res.” field. 3) If the task is non-billable, you cannot set the part utilized by the task as billable though the opposite of this is possible.

COA?

Use the drop-down list box to indicate whether the part utilized for the task is out of scope of the customer order The drop-down list box displays the following: In Scope and Out of Scope. Select

In Scope to indicate that the part consumed by the task is stipulated in the customer order.
Out of Scope to indicate that the part consumed by the task is not stipulated in the customer order nonetheless was carried out due to an unforeseen event.

Note: 1) You cannot modify the COA for the part, if the invoice basis of the customer order is “Quote”. 2) The COA for the part is automatically set to the COA of the task that consumes the part. 3) You can modify the “COA?” for a part to Out of Scope even if the COA of the task is In Scope as specified in the “Reg. Billing Info.” tab. However, the opposite of this is not allowed by the system.

The multiline displays the following:

Warranty Reco.

Indicates whether the maintenance/execution department recommends warranty for the part/aircraft repaired/maintained by the task.

Enter the following in the “Material Pricing Details” multiline.

Warranty Res.

Use the drop-down list box to indicate whether warranty is necessary for the part/utilized by the task. This field is mandatory, if Warranty Reco. Is “Yes”.

Note: 1) You must select “Yes” in this field, if you are to select “No” in the “Billable” field. 2) Similarly, it is mandatory that you select “No”, if you are to select “Yes” in the “Billable” field. 3) Though you can change the warranty resolution for a part, it must be the same as that of the task, which consumes the part. 4) If the warranty coverage stipulated in the contract is “Both” or “Materials” and, if the warranty resolution for the customer order is “Yes”, you must set this field to “Yes”. 5) On the contrary, if the warranty resolution for the customer order is “No” with contract coverage as ““Both” or “Materials”, you must not specify any value here.

Bill To Cust.

Use the drop-down list box to specify the customer to whom the service must be billed. The system lists all the values of bill to customer as defined in the Customer master for the customer against whom the Invoice Release is generated.

Help facility available

The system displays the following field in the “Material Pricing Details” multiline displays the following:

Warranty Status Res.

The warranty status of the customer order.

Bill To Cust.

Help facility available

The system displays the following field in the ‘Material Pricing Details’ multiline:

Warranty Status Mat.

The warranty status of the customer order

Enter the following in the “Material Pricing Details” multiline.

Price Narration	The price narration for the resource as available in the sale contract of the customer order.
Internal Notes	Additional information on the overhead prices charged for the task.

The multiline displays the following.

Task Type	The type of the task.
Repair Classification	The repair classification of the task as defined in the execution document.
Repair Process Code	The repair process associated with the task as defined in the execution document.
Pricing Task #	Indicates whether the task is a pricing task.
Pricing Task Desc.	The description of the pricing task.
Parent Task #	The parent of the task.
Parent Task Desc.	The description of the parent task.
WS Ref. Code	The work scope of the task as defined in the sale contract of the customer order.
WS Notes	Additional information on the work scope of the task defined in the sale contract.
Incl. /Excl. Ref. Code	The inclusion/exclusion reference code for the task as defined in the sales contract. This indicates whether the task is stipulated in the customer order.
Incl. /Excl. Notes	Additional information on the inclusion/exclusion of the task from the customer order.
Part #	The part repaired/serviced by the task.
Mfr. Part #	The manufacturer part # of the part repaired/serviced by the customer service order.
Mfr. #	The manufacturer of the part repaired/serviced by the customer service order.
Part Serial #/Lot #	The serial # /or lot # of the part repaired/serviced by the customer service order.
Part Desc.	The short name/description of the part repaired/serviced by the customer service order.
ATA #	The ATA # relevant to the part.
ATA Desc.	The description of the ATA # relevant to the part.
A/C Reg. #	The aircraft repaired/serviced by the customer service order.
Last Updated Log	The values of the following at the time of creation of the customer order: Cons. Qty., Ref. Rate, Unit Mark-up, COA?, Billable? and Warranty Res., Final Price are modified for the first time in the invoice release.
Pricing Source	This field displays “System”, if Covered Base Rate, Unit Mark-up, Cap on Unit Mark-up, Covered Unit Price, Cap on Extd. Mark-up, Covered Extd. Price, Max. Extd. Price have not been modified by any user since creation of the customer order. On the contrary, if these prices have been modified since creation, the Pricing Source is set to “User”.

Enter the following in the multiline:

Modification Notes

The reasons for change in prices of the task. This field is mandatory, if the user has modified any of the fixed prices.

The multiline displays the following.

Last Modified by	The employee code and name of the person who modified the price details.
Last Modified Date	The date on which the employee modified the price details.

Click the 'Add Part' link to facilitate part addition.

Note the following:

The system allows part addition only if the Invoice Release is in ‘Fresh’ or ‘Returned Status’.

The system flags the newly added materials in this tab

Select the “View Price Factor Details” link to view the price factor details.
Select the following:

Reapply Caps

Use the drop-down list box to enable the system to put a ceiling on the prices of materials utilized by the task. Mandatory. The drop-down list box displays the following: Yes and No. Select

“Yes” to enable the system to put a ceiling on the prices of resources utilized by the task.
“No”, to manually cap the prices of materials.

Ensure that Yes is set in this field if you want re-apply materials caps on the newly added materials

Select the “Save Materials” pushbutton to save the details that you have entered in this tab.
Select the “Compare Material Info.” link to generate a comparative report on the quantity / amount estimated and quoted against the actual billable values for materials for a given job.

The Cap Ind. is set to “Applied”, if you have specified the following fields: Covered Base Rate, Cap on Unit Mark-up, Covered Unit Price, Cap on Extd. Mark-up, Covered Extd. Price and Max. Extd Price. Conversely, the Cap. Ind. is set to “Not Applied”, if these fields are blank.

Page Overview