Record Overtime Claims-Time Sheet Based - A summary of the activity
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Through this activity, an authorizer can submit the overtime claims on behalf of a specified employee for authorization. Overtime is deduced by the system automatically when the hours of work on a single day are more than the shift hours. This occurs when the employee time sheet is submitted using the “Record Time Sheet “activity prior to the “Record Overtime Claims” activity.
This activity enables the authorizer to:
Add comprehensive information to the overtime to provide a clear picture of the additional efforts of the employee. You can break down the overtime for each day and allocate the hours to various projects. This project-wise, date-wise information pertaining to the overtime can be entered in bulk or on a daily basis.
Search for overtime claims for a date range or status of the overtime claim or project or recorded date. The retrieved records can be edited and saved or submitted, as needed.
Know the entitled overtime hours, which can vary from the actual overtime hours.
Know the basis of computation of overtime. Overtime hours are rated on the basis of the day type and callback duty. For instance, an employee works for 4 hours overtime on a public holiday. At an OT rate of 1.5x, the employee is entitled to an overtime of 6 hours.
Know the status of the overtime claim and the remarks of the authorizer.
Status
Claims can have one of the four statuses viz “Draft, “Pending for Approval”, "Approved” or “Rejected”. Once you have filled in the required information, you can save the claim for further modifications at a later time or submit it.
Note: It is not essential to first save the document. You can directly submit it.
Draft: The system automatically assigns a status of “Draft” to when you save an overtime claim. You can edit the draft claims any number of times and submit the same once you have finalized the details. It can also be deleted.
Approved: When the authorizer approves the overtime claims, the systems assigns a status of “Approved” to it. Once authorized, claims cannot be edited or deleted.
Pending for Approval: If the authorizer is yet to take a decision, the system assigns it a status of “Submitted”. Pending claims can only be viewed.
Rejected: When the authorizer fails to authorize the overtime claims, the system allots it a status of “Rejected” . Such an overtime claim may be modified and submitted again or deleted.
The outputs generated by this activity are utilized by the payroll business component.
Note: This activity does not calculate the compensation as a result of overtime. It only computes the overtime hours entitled to the employee.
Getting familiar with the pages inside
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Record Overtime Claims – Time Sheet Based |
Employee time sheets must have been submitted using the “Record Time Sheet” activity for the period pertaining to which you want to claim overtime or edit overtime.
What you can do in this activity
By this activity, an authorizer can provide in-depth details for the overtime efforts of the employee and seek authorization:
Specify the employee code and time management scheduling unit to retrieve the employment details.
Specify the year, month, start-date and end-date of a date range, entry date, project and status for retrieving the overtime records.
Append or edit details pertaining to the overtime including date, day, day type, project and stage, time from and time to, hours worked, break time, callback duty, various OT rates, causes for overtime.
Save the information for further additions and modifications. You can submit the overtime claims at a later date. Alternatively you can submit the overtime claims for authorization at one go.
Subsequently the overtime claims may be either authorized or rejected by the authorizer. They may also be awaiting authorizer’s decision.
Modify rejected or saved claims and submit them again or delete them.
You can also see the individual totals of overtime entitled at each of the three OT rates.