authorizing overtime claims

Authorizing overtime claims–direct entry

Select “Authorize Overtime Claims – direct entry” from left pane.
The “Authorize Overtime Claims – direct entry” page appears.
The page displays the following field.

Date Format

The date format applicable to the login user.

Select the following field.

Time Management Scheduling Unit

From the drop-down list box, select the time management scheduling unit to which the employees belong. The drop-down list box displays all time management scheduling units for which you have relevant permissions.

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Note: On the launch of this activity, the system displays all the overtime claims pending for authorization as on the current date in the multiline.

To fetch required overtime claims, enter / select values in any or all the following fields in the search criteria group box.

Employee Code From	Start value of the employee code range. Help Available
Employee Code To	End Value of the employee code range. Help Available
From Date	Enter the start date of a date range. By default, the system displays the date of the Monday of the current week. A week comprises of Monday thru Sunday. On a system date of 29^th April during a week starting 28^th April and ending 4^th May, the system displays 28^th April 2003 in the “From Date” field. If “From Date“ is left blank, overtime claims from the 1^st of the month until the “To Date“ are displayed.
To Date	Enter the end date of a date range. By default, the system displays the date of the current week’s Sunday. If system date is 29^th April, Monday to Sunday week is 28^th April to 4^th May. Hence To Date should be defaulted to 04^th May 2003. If the “To Date” is left blank, the system displays all the overtime claims from the “From Date” until the system date or the last day of the month, whichever is later.

Note: Specify all the fields in the search criteria group box to retrieve the precise overtime records.

Select the “ Search” pushbutton.
The multiline displays the following fields of records satisfying the search criteria.

Employee Code	The code of the employee.
Employee Name	The name of the employee.
Date	Date within the date range.
Day	The day of the week, such as Monday or Tuesday pertaining to the date
Day type	The day type, based on the employee schedule fetched from Time Management. For example working day, rest day, off day, public holiday, etc.
Time From	Overtime start-time.
Time To	Overtime end-time.
Hours	The overtime hours.
Break Time	Hours taken off work during the overtime period.
Callback Duty	A checked box indicates that a callback has occurred and vice versa.
OT 1.0x	Rate at which the entitled overtime hours is computed, when the day type is public holiday.
OT 1.5x	Rate at which the entitled overtime hours is computed, when the day type is working day or off day.
OT 2.0x	Rate at which the entitled overtime hours is computed, when the day type is rest day.
Reasons for Overtime	Causes warranting the overtime.

You must specify the following fields for the selected records in the multiline.

Authorized overtime

The hours of overtime.

The hours specified by the authorizer can be more than or less than the hours recorded by the administrator.

The “Hours” field is updated with the value entered in this field.

Authorizer’s Remarks

Remarks.

This field becomes mandatory if you have modified the “Authorized Overtime” field.

The following fields are displayed under the multiline

OT 1.0x	Sum of the overtime hours entitled at 1.0x rate for records in the multiline.
OT 1.5x	Sum of the overtime hours entitled at 1.5x rate for records in the multiline.
OT 2.0x	Sum of the overtime hours entitled at 2.0x rate for records in the multiline.

To search for specific records from the results in the multiline, select the search button in the toolbar above the multiline.
In the multiline, check the “Select” box pertaining to the records that must be authorized or rejected.
Select the “Authorize” pushbutton to authorize each record individually or select “Authorize All” to authorize all the selected claims by one action.
Select the “Reject” pushbutton to reject the selected overtime records one by one. Alternatively select “Reject All” to reject all the selected records collectively.

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Page Objective

This activity enables you to authorize or reject the overtime claimed by employees, who have not been assigned any project or department.