Authorizing private transport claim

Authorizing private transport claim

Select the “Authorize Private Transport Claim” link from the left pane.
The “Select Private Transport Claim to Authorize” page appears.
Select a claim ID that is hyperlinked from the multiline in the Claim ID column.
The “Authorize Private Transport Claim” page appears.
The system displays the following employee details:

Date Format	The date format applicable to the login user. Tell me more
Reimbursement Claim Unit	The reimbursement unit as selected in the previous page.
Employee Code	The employee code as selected in the previous page.
Employee Name	The employee name from the previous page.
Department	The employee’s department.
Job Title	The employee’s job title.
Position Title	The employee’s position title.
Grade Set	The employee’s grade set.
Grade	The employee’s grade.

The system displays the following claim details in the “Claim Details” group box.

Claim ID	The unique ID that identifies the claim.
Claim Date	The date of the claim.
Claim Status	The status of the claim.
Project	The project name to which the employee is assigned.
Travel Date	The employee’s date of travel.
Transport Type	The mode of transport opted by the employee.

Edit the following in the “Claim Entry” multiline.

Time From	The starting time of travel by the employee.
Time To	The ending time of travel by the employee.
From	The source of travel by the employee.
To	The destination of travel by the employee.
Reason	The reason for travel by the employee.
Distance Travelled (Km)	The total distance travelled by the employee, in kilometers.
Parking Fee	The amount paid by the employee, for parking the vehicle.
ERP Charges	The amount paid by the employee, as ERP charges.
Location of ERP Gantry	The place where the ERP Gantry is located.
Amount	The amount that is to be claimed.
Authorized Amount	The amount that is to be claimed is displayed. You can edit the amount, if required.
Remarks	The user comments, if any.

Select the “Compute Total” pushbutton to view the total claim amount and the authorized amount.
The system displays the sum of the claim amounts in the “Total Claim Amount” field and the sum of the authorized amounts in the “Total Authorized Amount” field.
If a claim amount has been rejected, then enter the reason for rejection in the “Rejection Reason” field.

To authorize the claim

Select the “Authorize” pushbutton at the bottom of the page.

To reject the claim

Select the “Reject” pushbutton at the bottom of the page.

6 Hyperlinked topics below

What you can do in this page

To authorize the claim

To reject the claim

Page objective

Use this page to authorize / reject the claim amount of a particular private transport claim for an employee.